Strategic Planning Process Timeline

Summer 2016

  • Over the coming months, OPIE will be meeting with the KPI leads and gathering data for the 2015-16 Annual Report. This will be presented to the Governing Board in August. OPIE will also continue to work actively on Department-level planning.

March/April 2016

  • The Institutional Planning Committee met to review Goals 3 and 4. A number of KPIs were prioritized and streamlined. KPIs that were removed from the institutional plan will continue to be tracked at the appropriate division or department level.
  • Goal 4 was divided into two goals for clarity, “Ensuring Institutional Effectiveness” and “Promoting Social Responsibility”. This was done in order to communicate our institutional priorities more clearly.
  • SFCC is working to ensure that our budgetary resources are directed towards our highest priorities. The Budget Allocation process for FY17 was completed in March and the Technology Request process was completed in April.

January/February 2016

  • OPIE met with each of the Goal leads and KPI leads to ensure that the milestones are being addressed in a timely manner and to make adjustments in tasks and/or timelines. A mid-year progress report was presented to the Governing Board.

November/December 2015

  • The Institutional Planning Committee met to discuss streamlining the KPIs to further focus and align the Strategic Plan with the Achieving the Dream Implementation Plan.
  • Initial discussions were held to seek ways to address the Strategic Challenges brought forth in the AQIP Systems Appraisal.

September/October 2015

  • The Annual Report process, which includes gathering and analyzing data; evaluating success of strategies; updating KPIs; and drafting the report, was process mapped to improve effectiveness and efficiency for AY 2015/2016.
  • Strategy worksheets were updated through team meetings with each area.
  • Documentation for how to calculate each KPI was updated.
  • Initial discussions were held about the alignment of the Facilities Master Plan and Achieving the Dream Implementation Plan with the SFCC Strategic Plan.

July/August 2015

  • The 2015 SFCC Strategic Plan Annual Report was completed and presented to the Governing Board.
  • The annual update of strategies began with stakeholders across campus.

May/June 2015

  • Began the Annual Review of KPIs through meetings with the leads in each Goal area.

March/April, 2015

  • Ongoing review of milestones was conducted to ensure progress, particularly for those areas that experienced the most challenges in the past.
  • OPIE participated in the budget process to ensure that strategic priorities were reflected in the budget for the next fiscal year.

January/February, 2015

  • The leads for the four Strategic Plan long-term goals met to review progress, communicate challenges and share ideas. Milestones were updated and areas needing additional focus for the remainder of the planning cycle were identified.
  • Division-level plans were completed. A streamlined approach to planning will now be employed increasingly with each dean and at the department level.

December, 2014

  • A mid-year report was presented to the SFCC Governing Board on progress made toward established milestones.
  • Communication efforts were increased in order to reach out to a broad group of stakeholders in the SFCC Community.

November, 2014

  • OPIE worked with each of the Goal leads and the KPI leads to insure that the milestones are being addressed in a timely manner.

October, 2014

  • Documentation for how to calculate each KPI was updated.
  • The timeline for the annual review process for AY15/16 was revised so that the cycle can be completed at the end of Academic Year.
  • Several new task forces were created around particular initiatives in the Strategic Plan including recruiting of working adults, increasing graduation rates and addressing the diversity gap in regards to Hispanic faculty.

September, 2014

  • The 2014/2015 annual review and update was completed. Some new measures were added while others were modified or removed for further study.
  • Targets for each KPI were set based on historical performance, comparisons with benchmark institutions, and institutional priorities.

August, 2014

  • The 2014 SFCC Strategic Plan Annual Report was completed and presented to the Governing Board.
  • The annual review and update of KPI outcomes and effectiveness of measures began with stakeholders across campus.

July, 2014

  • The budget taskforce began updating the documentation for the New Budget Request process and creating a training plan.

June, 2014

  • The Institutional Planning Committee (IPC) began regular meetings to review progress and to evaluate planning processes.
  • OPIE began developing an annual progress report for Year One, including reporting and analysis of the KPIs for AY 2013-14.
  • A budget taskforce refined the prioritization rubric for New Budget Request Process in preparation for the next budget cycle.

March/April/May 2014

  • OPIE began working with SFCC Divisions to create division-level plans, which include missions, long-term goals, short-term goals, strategies and timelines. Some Departments have also opted to create department-level plans.

February, 2014

  • A taskforce was formed to assess how well the new budget process functioned.
  • An Annual Action Plan document was created and publicized which summarized key strategies.
  • A taskforce was formed to develop a comprehensive evaluation of the strategic planning process.

January, 2014

  • The new budget request process was initiated for Fiscal Year 2015 including communication about the process, training sessions, online application submittal and review and ranking of applications.

November/December 2013

  • Strategy Charters for each proposed strategy were completed. Each Strategy Charter documented the specific objectives of the strategies themselves, major milestones and timelines.
  • Documentation was created for how to calculate each KPI annually.
  • A task force working on the new budget request process began piloting the new process.
  • Fliers, posters, bookmarks, etc. were used to promote awareness of SFCC’s mission, vision and values.

October, 2013

  • he four goal task forces finalized the KPIs for Academic Year 13/14.
  • Strategy proposals were developed for each long-term goal.
  • Short-term goals were rephrased for consistency and clarity.

September 2013

  • Four taskforces—one for each of the long-term goals—were established.
  • A strategy brainstorming session was held with members of the SFCC staff. Based on the feedback received, KPI leads began identifying and refining strategies to be implemented.
  • KPI leads were tasked with organizing stakeholder groups to help implement strategies.
  • Development began for a new budget request process tied to the Strategic Plan.

August 2013

  • The SFCC Governing Board formally adopted the 2013-2018 Strategic Plan.
  • Work began on developing strategies to move the long and short-term goals forward. Two strategy development sessions were held when faculty returned to campus for Convocation.
  • The Communications Committee worked with the Office of Marketing and Public Relations to develop marketing and PR materials that communicated and promote the strategic plan.

July 2013

  • Meetings with external focus groups were concluded and summarized. Based on the feedback, strategic objectives and KPIs were revised.
  • KPI leads were identified and tasked with developing strategies to meet the objectives.
  • Work began on gathering and analyzing data for the Strategic Plan. Several of the KPIs required the college to implement new systems or modify existing ones to gather and analyze data that had not been formally reviewed previously.

June 2013

  • The SFCC Governing Board held a retreat on the 2013-2018 Strategic Plan. Their feedback was incorporated into the strategic plan.

May 2013

  • Two half-day retreats, facilitated by professional moderators, were conducted with students, faculty and staff to refine the mission, vision and values and develop draft strategic goals.
  • The Strategic Planning Coordinating Committee met on a regular basis to synthesize feedback received. The group developed the recommendations for mission, vision, values, long-term goals for the college, and Key Performance Indicators (KPIs).
  • External focus groups were organized to further gather the input from Santa Fe’s local stakeholders on the strategic plan.

April 2013

  • An internal survey was developed for students, faculty and staff. Student Government, Student Ambassadors and Phi Theta Kappa helped to promote the internal survey.
  • An external survey was developed for business leaders, public officials, neighbors and community members representing stakeholders across different interests. A link to the survey was posted online and promoted through various channels.
  • Three internal forums, facilitated by professional moderators, were held with students, faculty and staff to help develop the mission and values.
  • SFCC Governing Board members were individually interviewed for their perspectives and input on the mission and values.

March 2013

  • Met with Staff Senate, Faculty Senate, and Student Government Association to discuss the process for updating SFCC’s Strategic Plan for 2013-2018.
  • The Strategic Planning Coordinating Committee met for the first time and created these subcommittees: Communications, Environmental Scan and Mission, Vision and Values.

For more information, please contact Julie Gallegos, Planning and Quality Officer, 505-428-1520, julia.gallegos@sfcc.edu.