2-5: Admission of Secondary School Students – Procedures

Process

Dual Credit Students (on-site at SFCC)

  • Student must complete an SFCC Admission Form (the online admission form is recommended).
    • If the student has previously participated in Dual Credit, s/he does not need to complete the admission form a second time.
  • Student must obtain all required forms/materials:
  • Student must meet with his/her high school counselor to select the appropriate course(s) from the Dual Credit Approved Course List and current schedule of classes.
  • If appropriate, student must complete Placement Testing.
    • If the student is registering for a course with a prerequisite, the student must complete placement testing prior to registration.
  • Student must complete the Dual Credit Request Form.
    • All necessary signatures must be obtained: student signature, parent/guardian signature (unless student is 18 years of age) and high school representative signature.
  • Student must submit completed forms to a Dual Credit staff member (e.g. Dual Credit Specialist).
    • Required forms include:
      • Dual Credit Request Form
      • Placement Test results, if necessary
  • Once the student has submitted the forms with all appropriate signatures, the student meets all prerequisites (if appropriate), and the course has seats available, SFCC staff will register the student for the course.
  • Dual Credit staff will process the registration.
    • Completing appropriate registration screens in Banner
    • Communicating with Third Party Billing in Business Office for purposes of appropriate Book Log entry and billing (e.g. provide spreadsheet of registered students).
  • To purchase the appropriate textbook, the student may visit the SFCC Bookstore.
    • Student will identify appropriate book(s).
    • Student will present the Bookstore Cashier with a valid picture identification as well as a SFCC student identification number (A#).
    • As a result of the Business Office/Third Party Billing having placed a credit in Book Log for the student, the student should be able to obtain the book without paying; the Local Education Agency (LEA) aka District/High School will be charged at a later date.
  • Per the Statewide Master Agreement, the student is responsible for any additional specific course fees and should pay them prior to the beginning of the class.
  • Students are highly encouraged to visit the Dual Credit website (sfcc.edu/offices/dual-credit) and view the Getting to Know Dual Credit document.
  • At the end of each semester, Dual Credit staff work with the Registrar’s Office to generate transcripts and have them sent to the appropriate LEAs and their representatives (as per the Statewide Master Agreement).
  • Dual Credit students are not eligible for financial aid beyond what is provided in the Statewide Master Agreement (waiving of tuition and regular fees by the Institution of Higher Education).

Dual Credit Students (off-site at Local Education Agency campus, e.g. high school campus)

  • Student must complete an SFCC Admission Form (the online admission form is recommended).
    • If the student has previously participated in Dual Credit, s/he does not need to complete the admission form a second time.
  • Student works with high school instructor, high school counselor and SFCC Dual Credit staff to obtain and complete the Dual Credit Request Form
  • All necessary signatures must be obtained: student signature, parent/guardian signature (unless student is 18 years of age) and high school representative signature.
  • If appropriate, student must complete Placement Testing.
    • If the student is registering for a course with a prerequisite, the student must complete placement testing prior to registration.
  • Student and/or appropriate high school representatives must submit completed forms to a Dual Credit staff member (e.g. Dual Credit Specialist).
    • Required forms include:
      • Dual Credit Request Form
      • Placement Test results, if necessary
  • Once the forms have been submitted with all appropriate signatures and the student meets all prerequisites (if appropriate), Dual Credit staff will register the student for the course.
  • Dual Credit staff will then process the registration.
    • Completing appropriate registration screens in Banner
    • Communicating with Third Party Billing in Business Office for purposes of appropriate Book Log entry and billing (e.g. provide spreadsheet of registered students).
  • At the end of each semester, Dual Credit staff work with the Registrar’s Office to generate transcripts and have them sent to the appropriate LEAs and their representatives (as per the Statewide Master Agreement).

Concurrent Enrollment Students

  • Students must complete an SFCC Admission Form prior to registration (the online admission form is recommended).
  • The student is highly encouraged to see an adviser for new-student enrollment services and advising.
  • Concurrent Enrollment students are responsible for all applicable tuition, fees, textbooks, and course specific materials costs.
  • Concurrent Enrollment students are not eligible for financial aid.
  • Under the category of Concurrent Enrollment, other admission and registration criteria may be designed and implemented to allow students to attend SFCC while having a Third Party Pay tuition. This would require an additional agreement including, but not limited to, a Memorandum of Agreement, lease agreement, etc.

Contact:         Reyes Coca, Dual Credit Specialist

505-428-1002, reyes.coca@sfcc.edu

Updated:        09/19/2016

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