2-10: Refund for Non-Credit Courses – Procedures

PROCEDURES

A. Course fees are refunded as follows:
1. For courses consisting of three or more meeting sessions: Students who request refunds prior to the second meeting of the class will be refunded 90 percent of the registration fees.
a. The same proportion of ancillary fees will also be refunded provided they have not already been expended for such items as consumable supplies.
b. After the start of the second class meeting, no refunds will be made, except as noted below.
2. For one- or two-day courses: Students who withdraw at least three full working days prior to the first class meeting will be refunded 90 percent of the course fees.
a. After the 3-day deadline, no refunds will be made, except as noted below.
3. Special refund provisions may apply to certain conferences, trips and tours, or other events that entail expenditures some time in advance of the actual event. In such cases, the special refund provisions may be approved by the Assistant Vice President of Continuing Education and Workforce Development; and the specifics will be printed in literature advertising or describing the course or program.

B. All requests for full refunds must be in writing on an official Refund Request Form and must be received by the Records Office (located in Room 202) during office hours and before the stated deadlines. The Assistant Vice President of Continuing Education and Workforce Development or the Registrar shall have the authority to grant exceptions to standard procedures regarding refunds. In the case of special refunds, such refunds will be calculated based on time in class and services rendered
1. Records Office, Room 202
2. Records Office Hours: Monday – Thursday, 8 a.m. to 6 p.m. and 8 a.m. to 5
p.m. on Fridays.

C. The Records Office calculates the refund due, removes the student’s name from the course roster in the computer data record, and forwards the refund request, electronically to the college business office.

D. All refunds are issued by the college business office. Normally, refunds are produced within three to four weeks of receipt of the request by the business office. The refund is made in the same manner as the payment to the college last made by the student.

E. Refund checks are mailed to the address indicated by the student on the course registration form or the Refund Request Form.

F. When a class is cancelled, all registered students will be notified by the Continuing Education Office and refunds to repay registrants will be processed in a timely manner.

Updated: 8/31/04 Revised: 3/25/04 Updated: 5/28/08

Updated: 8/31/04 Revised: 3/25/04 Updated: 5/28/08

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