TermDefinitionsRelated Policies
Abuse

Involves behavior that is deficient or improper when compared with behavior that a prudent person would consider a reasonable and necessary business practice given the facts and circumstances. Abuse includes misuse of authority or position for personal financial interest or those of an immediate or close family member or business associate.

Academic endeavors

Undertakings in the pursuit, creation, and expression of knowledge and understanding, regardless of format. These include, but are not limited to, teaching, teaching methods, learning, researching, accessing and sharing information, publishing, and participating in professional activities. It does not include activities that are generally considered part of the administrative functions of the College.

Academic freedom

Defined as the right to freely engage in intellectual inquiry and debate without fear of censorship, sanction, or retaliation.

Academic Integrity

A fundamental principle which is important to the College. Students are responsible for ensuring they are honest in their academic pursuits. Academic dishonesty means any behavior that misrepresents or falsifies the student’s knowledge, skills or ability with the goal of unjustified or illegitimate evaluation or gain and includes cheating, plagiarism and falsification of records.

Academic Program Discontinuance

The cessation of an academic program, center, institute, or department based upon educational, academic, and financial considerations in accordance with Policy 3-5 Academic Program Review.

Account Owner

An individual who has been assigned the privilege and the responsibility for access to any SFCC information technology resource.

Act, The

Per Diem and Mileage Act (10-8-1 NMSA 1978 et seq.), or successor statute.

Actual Travel Expenses

Reimbursement for the actual amounts incurred by the Board Member, student or employee for lodging and meals during travel, capped at the maximum rates allowed pursuant to the Act.

Adding definitions

Licensure, “Industry Standard Certification Certificate or Licensure.” ACE Guidelines, CAEL, Transfer Credit, Subject Matter Expert, Challenge Exams, Multiple Measures of Competence, Portfolio,

Adjunct Faculty

Contracted to teach on a course by course basis.

Administrative functions

those that support the operations of the College. Examples include, but are not limited to, producing marketing and promotional materials, writing computer code and applications, developing training materials, producing procedure manuals, writing policy, and all products of College committee and task force work.

Administrative Leave or Campus Closure

When the college is declared closed by the president (i.e., cases of inclement weather, emergency, etc.) those employees required to work during the specific time period that has been declared as closed shall be granted compensatory time off at the straight-time rate unless the employee qualifies for overtime pay.

Administrative Leave Pending HR Investigation

A temporary reassignment or administrative leave/investigatory suspension, as appropriate, may be used as an interim measure for at least two reasons:  (1) to allow the investigation to proceed without disruption of evidence, or (2) to preserve a safe, orderly, and professional work environment.

Admission Requirements

Courses, skills, exams, certifications, or application materials that must be completed or provided before a student may be admitted to a degree or certificate program.

Adverse action

An action taken to try to keep someone from opposing an alleged SFCC policy violation, or from participating in a proceeding related to an alleged policy violation. Examples of adverse actions include:

• Employment actions such as termination, refusal to hire, or and denial of promotion.
• Other actions affecting employment such as threats, unjustified negative evaluations, unjustified negative references, or increased surveillance, and
• Any other action such as an assault or unfounded civil or criminal charges that are likely to deter reasonable people from pursuing their rights

Adverse actions do NOT include petty slights and annoyances, such as a negative comment in an otherwise positive or neutral evaluation, “snubbing” a colleague, or negative comments that are justified by an employee’s poor work performance or history.

Affiliate

A group or organization that is an extension of the College, such as the Training Center Corporation, Higher Education Center, SFCC Foundation, student organizations representing the College.

Alternate-Time Assignment (ATA)

An assignment of a full-time faculty member to duties in lieu of teaching responsibilities.

Applicable Per Diem Rate

the maximum reimbursement rates allowed pursuant to the Act. Maximum rates of reimbursement in this policy shall automatically increase when they are increased in the Act.

Approved Electives

Optional courses (if any) from the "related requirements" list or any other courses that the student and his or her advisor determine to be appropriate and applicable to the degree.

Artistic Expression

The conscious use of skill and imagination in the production of objects or experience to communicate an idea and/or engender discussion.

Associate in Applied Arts (A.A.A.) and Associate in Applied Science Degree (A.A.S)

Designed for students in program s who intend to seek employment in identified occupational fields immediately upon completion of their program at SFCC.

Associate in Arts

Designed for students majoring in such areas as the arts, business, humanities, social sciences, education, and general studies.

Associate in Sciences

Designed for students majoring in such areas as the physical or natural sciences, engineers and technology, computer science, and physical education.

Audit

The term used for registration in a credit class in which a student bears no responsibilities for completing assignments. Students receive neither grades or credit.

Audit Rule

A rule published by the New Mexico State Auditor governing the conduct of the annual audits of New Mexico public entities.

Authorized Access

Permission based on college role to access SFCC information technology resources.

Authorized Social Media Staff

Members of the authorized social media staff are from the Office of Marketing and Public Relations and the Office of Information Technology. The purpose of the authorized social media staff is to help SFCC create, manage and succeed in u sing social media outlets to best support SFCC's academic mission.

Available Hours

Time in which full-time and part-time faculty are available to work with students on campus outside of class time and may include office hours or time spent in the tutoring center or learning labs.

Biweekly

Every other week.

Bona Fide Financial Emergency

An actual or impending immediate financial crisis, as determined by the governing board that threatens the continuation of college operations under the current structure.

Call to active duty

Leave taken because of a qualifying exigency refers to a Federal call to active duty. State calls to active duty are not covered unless under order of the President of the United States, pursuant to one of the provisions of law identified in 29 CFR § 825.126(b)(2) of the FMLA regulations.

Campus closure or Full campus closure

The shutdown of the college campus and suspension of classes for full or partial days. When the campus is closed, all classes are cancelled and no labs, student services or other services will be available to students or the public. Several departments on campus, including some functions within Plant Operations and Maintenance, Safety and Security will provide essential services. They may have workers assigned to perform essential functions as necessary to ensure safety and general building operations.

Campus Violence

Threatening and/or violent behavior that can include but is not limited to:

Cell Phones, College-Owned Cell Phones and Personally Owned Cell Phones

Cell Phones are non-contractual prepaid phones and all wireless handheld/mobile devices that require a service contract for operation.

Center for Diversity and Integrated Learning (CDIL) Advisory Council

A diverse group of trained individuals who advocate for and steer the consciousness of diversity and equity related issues at the College.

Central Purchasing Office

That office within a state agency or a local public body responsible for the control of procurement of items of tangible personal property, services or construction.

Certificates of Achievement

May be presented for completing a professional development program.

Certificates of Appreciation

May be presented to individuals or groups in recognition of their contributions or length of service to the College.

Certification

A voluntary process through which individuals are assessed by an independent, third-party certifying entity using predetermined standards for knowledge, skills, and competencies, resulting in the award of a credential that is nationally recognized.

Chairs and Directors

Full-time faculty members who receive appropriate course release in order to assume managerial duties to support their academic programs and deans. These managerial duties include supervision and evaluation of full-time and adjunct faculty; developing class schedules; recommending the hiring of adjunct faculty; budget management; curriculum and program development, addressing concerns and complaints, assessment and review; and oversight of laboratories and equipment. Chair contract periods may include nine month, ten and one-half month, or twelve month depending on departmental and programmatic needs.

Chief Procurement Officer

That person within a state agency's or local public body's central purchasing office who is responsible for the control of procurement of items of tangible personal property, services or construction.

Civility

Behavior or speech appropriate to civil interactions; politeness, courtesy, consideration; absence of rudeness.

CLERY DEFINITIONS

Reporting of statistics under the Clery Act uses federal offenses definitions that allow comparability across campuses, regardless of the state in which the campus is located. These definitions are as follows:

College Catalog

Includes information about the college, its mission, vision and values as well as information about fees, grades, transferability, financial aid, and programs. The catalog also includes degrees and certificates, course descriptions and faculty and staff of the college. The catalog is revised on an annual basis.

College Hearing Council

A list of individuals composed of staff and faculty members who are nominated by the governance groups to be council members, have completed the Office of Human Resources’ training, and may be selected to serve as College Hearing Panel members for appeal hearings brought by employees or students.

College Hearing Panel

Refers to a three-member panel that is formed from the College Hearing Council pool on an as-needed basis to hear appeals of disciplinary action taken by the College against an employee or student.

College Service

Furthers SFCC’s mission and operations, and may include the following:

College Sponsored Event or Activity

Event that is initiated, actively managed, planned and arranged by a member of the SFCC faculty or staff, or by members of a recognized student organization that is sponsored by the College, and is approved by an appropriate administrator. It may also be an event or activity that the College actively manages, is involved with, or oversees financially, physically, or administratively. Examples of student related activities and events that fall under this policy include, but are not limited to field trips, club sponsored trips, activities of recognized student organizations, and in situations where a student or recognized student organization officially represents SFCC at leadership academies, conferences or other programs.

College Sponsored Travel

Travel as part of a college class, travel opportunities that are offered by registered student organizations, and travel on behalf of the college or registered student organization.

College-level courses

Courses numbered 111 and above. They include content that meets accepted standards of postsecondary academic skills.

College’s best interest

To represent the college in a fair, accurate and legal manner while protecting the brand and reputation of the institution.

Compensation

Direct or indirect remuneration as well as gifts or favors that are not insubstantial. (This is other than the per diem authorized in NMSA 1978 Section 10-8-4).

Complaints

Allegations by a student or students that a specific College decision or action, which directly affects that student or students, constitutes a violation of College policy.

Concentration

An area of specialization within a certificate or degree program.

Concerns

Refer to minor disagreements a student has with another student or College employee; or about a College action or decision that can be resolved through mediation or discussion; or about a College department, department process or facility issue.

Concurrent Enrollment

Enrollment of high school students in courses at the postsecondary level that are not designated as dual credit. This includes courses not listed within the dual credit master agreement between the eligible local education agencies (LEAs) and postsecondary institution or students who do not currently attend eligible LEAs. Students who are concurrently enrolled may also be enrolled in the dual credit program if they meet eligibility requirements as specified in 6.30.7 NMAC.

Confidential Data

Information that should be protected from unauthorized access or release and may include, but is not limited to Personally Identifiable Information (PII), or other proprietary college information or data. PII refers to a set of distinct information that can be used to distinguish or trace an individual excluding information as allowed by the Family Educational Rights and Privacy Act (FERPA). It includes but is not limited to information such as social security numbers, tax identification numbers, health information, birthdate, driver’s license numbers, bank account numbers, health insurance information, maiden name, or SFCC A-numbers, or any aggregate student data that is less than 10 individuals. Directory information is excluded from PII unless a student has requested the Registrar’s Office not to disclose his/her information

Conflict of Interest

A situation in which an individual might profit personally from a decision made in his or her official capacity.

Consensual Relationship

Means any dating, romantic or sexual relationship free of coercion.

Consent

An affirmative, unambiguous, and conscious decision by each participant to engage in mutually agreed upon sexual activity.

Continuing Education

Education provided outside the credit education system, consisting typically of short or part-time courses.

Continuing Education Course Schedule

Publication produced by the college to document its non-credit Continuing Education offerings.

Continuous Leave

Leave taken for circumstances when an employee needs to be out for an extended, continuous period of time such as when they are caring for a baby or child

Contract

A legally binding document where one party promises to deliver a product or service in return for consideration from the other party (31 U.S. Code § 6303, § 6304, § 6305 and 2 CFR 200.330).

Contract Employee

Employed under an employment contract or has contractual obligations with SFCC. Any staff employee hired through an employment contract is a Contract Employee. Staff employees who are typically hired through an Employment Contract include Executive Directors/Vice Presidents, Employees in Sensitive Positions, and any other employee which the College proposes to hire as a Contract Employee because the circumstances warrant

Contract Training

Study of content designed or customized for specific audience related to certain skills or proficiency and of limited duration.

Copyright

As defined by the U.S. Copyright Office, is: A form of protection provided by the laws of the United States for "original works of authorship", including literary, dramatic, musical, architectural, cartographic, choreographic, pantomimic, pictorial, graphic, sculptural, and audiovisual creations. "Copyright" literally means the right to copy but has come to mean that body of exclusive rights granted by law to copyright owners for protection of their work. Copyright protection does not extend to any idea, procedure, process, system, title, principle, or discovery. Similarly, names, titles, short phrases, slogans, familiar symbols, mere variations of typographic ornamentation, lettering, coloring, and listings of contents or ingredients are not subject to copyright.

Core Faculty

A full-time or part-time faculty member who has successfully completed the faculty probationary period.

Core Requirements

Mandatory courses in or closely related to the student's major field of study at SFCC. The college's use of the term core requirements should not be confused with the HED use of the term core in its Common Core Matrix of Transferable Courses.

Corequisite

A course or requirement that must be taken concurrently with another course.

Corrective Action

A statement of acceptable behavior and a plan designed to assist employees to correct performance issues or conduct that do not meet the expected or required standards at the College. Corrective Action includes verbal coaching, formal verbal warnings and written warnings.

Course of Conduct

Means two or more acts, including but not limited to, acts in which the stalker directly, indirectly or through third parties, by an action, method, electronic device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

Credit Course

Study of content for which academic credit is granted upon completion of all requirements.

Credit Hours

Awarded in terms of semester credit. Each semester hour of credit in a lecture class requires a minimum of 750 minutes of instruction per semester; each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester.

Currently enrolled student

One who is registered for classes at SFCC, either full- or part-time.

Curriculum Committee

A standing committee of full-time SFCC credit faculty who represent the various schools and a representative from Continuing Education. The Curriculum Committee evaluates credit course syllabi and certificate and degree plans and makes recommendations to the Vice President for Academic Affairs.

Data Steward

A defined area leader who is responsible for managing and authorizing appropriate access to a specific set of data or data records.

Dating Violence

Sexual or physical abuse or the threat of such abuse excluding acts covered under the definition of Domestic Violence. This type of violence is committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim which is determined by the reporting party’s statement, length and type of relationship and the frequency of interaction between the persons in the relationship.

Dean’s Council

The committee of all deans currently in place at the college.

Degree Student/Certificate Student

Degree status is granted to applicants who have declared an intention to pursue a particular degree or certificate by following a prescribed program of study.

Delayed-opening schedule

The rescheduled opening time for the campus in response to an event, including weather-related. Typically, a delayed opening schedule will be a two­ hour delay from the standard opening time and indicates that the campus will open at 10:00 a.m. and only classes that begin at 10:00 a.m. or later will be held. This means the campus is closed until 10:00 a.m. and no labs, student services or other services will be available to students or to the general public before that time.

Department/School Category

This category serves to encourage individual departments or schools to recognize their people using methods meaningful to that group.

Designated smoking areas

Locations throughout the campus where smoking is allowed. A map of the current designated smoking areas can be found on the SFCC Intranet.

Developmental courses

Courses numbered below 111 and are intended to develop college-level academic skills.

Directed Studies

Credit courses that make use of on- or off--site, practical experience or other independent projects. Directed studies must be taken for credit (they may not be audited) and include independent studies, practicum courses, internships and externships, honors add-ons or prior learning portfolio evaluation.

Directory Information

Information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a student or parent’s prior written consent. What the College considers to be Directory Information is published in the SFCC Catalog annually.

Disability

A physical or mental impairment that substantially limits one or more major life activities; a record (or past history) of such an impairment; or being regarded as having a disability, as defined by federal law.

Disciplinary Action

Action taken to address situations where the employee has failed to address concerns outlined in earlier Corrective Action, there has been a serious violation of a policy or a law or there has been a serious performance issue. Disciplinary Action may include disciplinary probation, demotion, suspension without pay, or termination for cause.

Disciplinary Probation

Continued employment with specific conditions up to six months while on a Performance Improvement Plan.

Discrimination

The unjust or prejudicial treatment of different categories of people or things. The act of denying rights, benefits, justice, equitable treatment, or access to facilities available to all others, to an individual or group of people because of their race, age, gender, gender identity, handicap or other defining characteristic. See Protected Classes.

Disqualified Person

To be deprived of legal capacity, power or right.

Diverse

Different and various representation of employee workforce to include but not limited to one’s gender, race, and ethnicity.

Diversity Gap

A disparity in the representation of protected classes in the employee base and creates an opportunity for improvement to create a balanced workforce and participation from all sectors of our community based on measures and targets provided by the Office of Planning and Institutional Effectiveness.

Domestic violence

Felony or misdemeanor crime of violence committed by a current or former spouse or intimate partner of victim, a person with whom the victim shares a child in common, a person who is cohabitating with, or has cohabitated with, the victim as a:

Dual Credit Enrollment

State-mandated program that allows high school students to enroll in college-level courses offered by a postsecondary institution that may be academic or career technical but not remedial or developmental, and simultaneously to earn credit toward high school graduation and a postsecondary degree or certificate. Students who are concurrently enrolled may also be enrolled in the dual credit program if they meet eligibility requirements as specified in 6.30.7 NMAC.

Editorial Style

The way punctuation and grammar is used in writing.

Email

An electronic message transmitted between two or more computers or electronic terminals, whether or not the message is converted to hard copy format after receipt and whether or not the message is viewed upon transmission or stored for later retrieval. Email includes electronic messages that are transmitted through a local, regional, or global computer network.

Email Archiving

The system that stores all received and sent email to employees of SFCC.

Email Delegation

The authority given by an employee to another to access their email, calendar, tasks, and other features and functions of the system.

Email Retention

The amount of time the email is archived and stored in a system for retrieval.

Employee

any member of the college workforce: all staff (regular full-time, regular part-time, term, temporary, probationary and sensitive position); all student employees; all faculty (full-time, part-time, adjunct and probationary); all administrators, including interim; all contract employees. (updated 12/9/16)

Employee – Full Time

Scheduled to work an average of 30 or more hours per week.

Employee – Regular

Hired to fill a regular full- or part-time position and who has successfully completed his or her probationary period. Regular Employees have an expectation of continued employment and may be terminated only for good cause. Regular Employees are eligible to apply for any position posted as internal to SFCC employees only.

Employee – Sensitive Position

Includes any employee reporting directly to the President, members of the President’s cabinet and any other employee who, due to the nature of his or her position, is most appropriately hired under an Employment Contract.

Employee – Temporary

Hired to fill a full- or part-time, non-permanent position for a specified period.

Employee – Term

Hired to work in a grant funded position or with a specific term of employment.

Employee Excellence Awards

Presented to employees who have demonstrated excellence in at least one of the core values: student learning, excellence, people, social responsibility, or integrity.

Employee Part-Time

Scheduled to work less than 30 hours per week, regularly.

Employment contract

Refers to the agreement by which certain employees who are not considered Regular Employees or Faculty are employed by SFCC. Employees who are typically hired by an employment contract include executive level directors, employees in sensitive positions; and any other employee which the College proposes to hire as a contract employee because the circumstances warrant.

Employment Discrimination

Aspects of employment include hiring and firing, compensation, assignment, or classification of employees, transfer, promotion, layoff, or recall, job advertisements, recruitment, testing, use of College facilities, training and apprenticeship programs, fringe benefits, pay, retirement plans, and disability leave, or other terms and conditions of employment.

End User

Any entity, including, but not limited to, staff, faculty, students, SFCC partners, consultants, and vendors, who interact with technology resources and services provided by Santa Fe Community College. See also Poster or User. See also User.

Endowed chair

Assignment of a faculty position in a particular department that uses a donation to pay for the appointment and salary of the faculty member. The donation and salary may be in perpetuity or for a specified time frame usually three or more years.

Equal Employment Opportunity

All persons will be provided the opportunity to compete for positions on the basis of job-related criteria and qualifications.

Equality

Treating everyone the same way without regard to individual needs.

Equity

Providing what is needed for a person to be successful.

Evaluating

Any situation in which a faculty or staff members sits in judgment of the student, for example on a committee determining an award, scholarship, program admission, eligibility for financial aid, disciplinary action of any kind, etc.

Ex-officio member of the Governing Board

The President and the Student Government Association representative.

Excess Benefit Transaction

An excess benefit transaction is one in which the organization provides an economic benefit to a disqualified or unqualified person, directly or indirectly, which exceeds the value of the consideration, including the performance of services, received by the organization in return. The regulations specify that a benefit shall not be treated as compensation for performance of services unless the organization clearly indicates its intent to treat the benefit as compensation when the benefit is paid.

Executive Director/Vice President

A staff administrator who reports directly to the President.

Executive Team

Includes all direct reports to the President, all Deans, one representative from Faculty Senate and one representative from Staff Senate.

Exempt employee

An employee who is not entitled to overtime pay and is usually salaried.

Exit Process

A scheduled consultation between the departing employee and the Executive Director of Human Resources or designee to discuss benefit issues, clearance matters (refer to policy process, Number 1, Items A-L), and other areas of concern. The interview is held immediately prior to the employee’s separation from the College.

Facilities Master Plan

The Facilities Master Plan is a long-range planning document that seeks to balance the physical and architectural elements of the campus. The Facilities Master Plan documents a strategy to provide the facilities that support the mission, vision and goals of the College. The Facilities Master Plan is developed in alignment with the Strategic Plan and in compliance with Higher Education Department requirements (NM Statute 5.100.2). The plans identify and prioritize campus improvement projects that will contribute to the implementation of the College and State strategic plans, including renovation, modernization, conversion, expansion and new construction.

Faculty

Employees whose position is to instruct students.

Faculty Evaluation System

A comprehensive set of tools and a process that are used to assess faculty member performance

Faculty Probationary Period

The period of time during which a new faculty member, except an adjunct faculty member, works for the college prior to becoming a core faculty member. Refer to Policy 4-44 SFCC Employment of Faculty for further description.

Fair use

Defined by the U.S. Copyright Office as: Fair use of a copyrighted work for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include—

Field Trip or Study Travel

Travel included in a course of study for students and faculty.

Financial Interest

A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

First-Year Student Success Course (FYSS) Requirement

All degree- and certificate-seeking students entering SFCC with fewer than 15 credits of college-level coursework must take a first-year student success course during their first semester at SFCC. This requirement is waived for students seeking certificates that require 16 credit hours or fewer.

Fitness for Duty

Employees are fully able to work their positions whenever they are in active work status. They must be able to complete their job tasks safely and alertly.

Fraud

An intentional act to deceive, steal or cheat, ordinarily for the purpose or result of causing a detriment to another and/or bringing about some benefit to oneself or others.

Full Campus Closure

See Campus Closure

Full-Time Employee

Scheduled to work an average of 30 or more hours per week.

Full-Time Faculty

Contracted to provide teaching, available hours, service, and college service on either a nine-month or 12-month contract.

Furlough

An unpaid leave of absence from work for a specified period of time.

General Education (Associate in Applied Arts and Associate in Applied Science)

General-education requirements: Must consist of a minimum of 22 credit hours from each of the following categories (category minimums indicated):

General Education (Associate in Arts and Associate in Science)

General-education requirements: Must consist of a minimum of 35 transferable credit hours in the following areas:

Grade-Point Average (GPA)

A measure of the overall quality of a student’s coursework. GPA is calculated by dividing the total grade points earned by the total number of credit hours attempted. Grade points are calculated for each course by multiplying the number of credit hours for the individual course by the point value assigned to the student’s grade. Leter Grade: Point Value Per Credit: A 4 A- 3.67 B+ 3.33 B 3 B- 2.67 C+ 2.33 C 2 D 1 F 0 P

Grant

A more flexible agreement (than a contract) that supports a public purpose, initiative or achieves a particular aim.

Group/Committee/Team Category

This category serves to encourage organized committees or other recognized groups to recognize employees for their work as it relates to the mission of the committee. Once the group establishes a recognition program, it is responsible for managing it.

Guest

A member of the general public who is not a registered student, employee, or sponsored visitor, and who may access information technology resources intended for public use.

Harassment

The act of systematic and/or unwanted and annoying action of one party or a group, including threats and demands.

Hate Crime

A crime reported to local police agencies or to a Campus security authority that manifests evidence that the victim was intentionally selected because of the perpetrator’s bias against the victim. For the purposes of this section, the categories of bias include the victim’s actual or perceived race, religion, gender, gender identity, sexual orientation, ethnicity, national origin, and disability.

Health Care Provider

Provider of services as defined in the ss act, of medical or health services

Hiring Authority

The person responsible for hiring for the job opening. The Hiring Authority must be a Dean, Director, Executive Director, Vice President or the President.

Hiring Panel

A small group of employees selected and trained to assist the Hiring Authority in the formation of interview questions, design of skills demonstration, interviewing, rating and selecting of the final candidate(s) for a job opening. Representation on the panel should include members of the department and school with whom the position will interact most frequently.

Hiring Panel Chair

Selected by the Hiring Authority and trained to lead and guide the Hiring Panel. This role, in consultation with the Hiring Authority and the Panel members ensures that questions and any demonstrations are related to the position and reflect the skills required for the position. He or she also ensures that the conduct of the panel is fair and equitable to all candidates.

Holiday

The day when the entire college is closed.

Holiday period

The calendar day or days observed as the holiday.

Home Means

a. For per diem purposes, the area within a 35-mile radius of the place of legal residence as defined in Section 1-1-7 NMSA 1978 (1995 Repl. Pamp.);

Honesty

The quality or condition of having or displaying strong moral principles, especially with regard to lying, cheating, or stealing; fair dealing; truthfulness; integrity.

Honoraria

Gifts given by way of honoring or paying respect to someone or something; spec. a (voluntary) fee for professional services which are rendered nominally without charge.

Hosted Email

An internet based email service hosted, operated, and maintained by a third-party such as, but not limited to, Apple, Google, Microsoft, or Yahoo. The terms and conditions on the use of such service follows the third-party's terms and conditions.

Hostile work environment harassment

Unwelcome sexual conduct that is so severe or pervasive that it has the effect of unreasonably interfering with work performance or creating an intimidating or offensive working environment.

Images

(see Video)

Immediate Family Member (near relative)

For purposes of this policy, spouse, domestic partner, parents, brothers, sisters, children, stepparents, stepbrothers and stepsisters, stepchildren, parents-in-law, brothers- and sisters-in-law, sons- and daughters-in-law, and the immediate family members (parents, brothers and sisters, and children) of spouses and domestic partners, or is a person who receives financial support of more than 25% of his/her annual income, or is a person claimed as a dependent for federal income tax purposes. This policy applies whether the relationship exists at the time of election or is established later.

In-state travel

Travel within the boundaries of the state of New Mexico.

Information Security Awareness Program

A clear set of activities the college adopts whose aim is to provide awareness of information security best practices and best efforts to prevent occurrence of information security breach.

Information Systems

The collective set of applications, programs, and modules used by the College to store and to process data and information in electronic format usually stored in a database either aggregate or disparate.

Information Technology Resources

All contracted or owned SFCC technology facilities, services, hardware, software, data storage, computer accounts, networks, and bandwidth; and all content and data (information) that comprise such technology.

Institutional Records of Student Complaints (Higher Learning Commission Policy FDCR.A.10.030)

An institution shall make available an account of the student complaints it has received, its processing of those complaints, and how that processing comports with the institution’s policies and procedures on the handling of grievances or complaints.

Integrity

Strict adherence to a standard of values and conduct.

Intellectual property

Defined as inventions, discoveries, technologies, processes, methods, trade secrets, computer software, literary works, instructional materials, publications, literature, art, dramatic and musical works, and all audiovisual materials including video, film, photographs, and audio programs that are in fixed form, regardless of format.

Interested Persons

Any director, principal officer, or member of the Governing Board or committee member with Governing Board delegated powers who has a direct or indirect financial interest, as defined in this policy.

Interim Vacancy

A temporary or provisional position. At SFCC this will be up to twelve months, during which the position will be posted so that it can be filled within the specified interim period. Exceptions to the time period will be allowed up to six (6) months beyond the original twelve (12) month appointment for a maximum of eighteen (18) months total in the interim capacity and may be made by the President in consultation with the CFO, the EDHR and the cognizant VP.

Intermittent leave

Short, recurring periods of required leave such as when a medical condition requires ongoing treatment of a short duration.

International Students

Nonimmigrants (aliens) coming temporarily to the United States to attend school. The applicant must plan to pursue a full-time program of academic study at an academic institution that is authorized by the USCIS to enroll foreign students.

Involuntary Termination

An employee separation required by the College, except for contract employees whose contracts specifically provide for resignation, retirement, or whose contracts expire and are not subject to an expectation of renewal or notice of termination, and except for temporary employees whose employment expires by its terms with or without notice.

Involuntary Transfer

Transfer involuntarily to another department because the position has been eliminated as a result of special circumstances in employment actions or based on needs of the College.

IPRA

The New Mexico Inspection of Public Records Act, NMSA 1978 §§ 14-201 et seq (Inspection of New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2)

Job Abandonment

The circumstance in which an employee is absent for three consecutive work days or work shifts without approved leave from their supervisor, except when an emergency situation should arise.

Keys

All facility and/or building keys and access cards.

Lead Faculty /Program Heads

Full-time or adjunct faculty who receive appropriate course release or pay in order to assist their department chairs with managerial duties including supervision and evaluation of adjunct faculty; developing class schedules; recommending the hiring of adjunct faculty; curriculum and program development, addressing concerns and complaints, assessment and review; and oversight of laboratories and equipment.

Learning Assessment Committee (LAC)

The Learning Assessment Committee is a standing committee that actively promotes a culture of continuous quality improvement in teaching and learning through data-informed processes across all curricular and co-curricular areas. The LAC establishes and manages the learning assessment processes at SFCC.

Leave without Pay

See Unpaid leave

Lecture, Laboratory and Clinical Hours

Hours defined in each master syllabus with the total number of credit hours the course carries and broken down in lecture, laboratory and/or clinical components, which are directly related to contact time requirement s and to method of instruction.

Local Education Agency (LEA)

A district as defined in 6.29.1.7 NMAC (a public school district, a state-chartered charter school or a state educational institution), or a bureau of Indian education-funded high school. In 2015, with the passage of NM Senate Bill 158, the definition expanded to include private schools and the families of home-schooled students who register with the Public Education Department and whose students are issued NM Student Teacher Accountability Reporting System (STARS) identification numbers.

Logo

A symbol that is used to identify a company and that appears on its products. As used herein, logo refers to an approved combination of lettering and graphic symbol.

Long-Term Use

Allocation of space for the duration of an academic semester or longer.

Look Back Period

The time period used to determine eligibility for medical benefits for employees scheduled to work less than 30 hours per week. If during the look back period (SFCC uses the 12 months prior to the determination of eligibility) the employee works an average of 30 hours or more per week, including all assignments for which he or she is paid, the employee will become eligible for medical benefits. Enrollment in benefits is not retroactive. Anyone who works fewer than 30 hours per week, on average, is not eligible for medical benefits.

Mailbox Size

The total size of the mailbox of a user including calendar, tasks, and folders in an inbox, outbox, sent items, and deleted folders.

Malicious Network Traffic

Any program, software, files or activity that is damaging or detrimental to information technology resources; including but not limited to malware, worms, spam, Trojan horses, spyware, or unauthorized monitoring or logging.

Master Course Syllabus

A document for each credit course that is approved by the Curriculum Committee and Vice President for Academic Affairs and includes the course credits broken into lecture, laboratory and/or clinical hours; the catalog description; major topics covered; learning outcomes; and evaluation criteria.

Naming

Assignment of the name of a donor or contributor or an organization to a facility, space, or faculty assignment, i.e., endowed chair.

New students

Students who are seeking a degree and meet one of the conditions described below beginning May 20, 2014:

News Media

Print and electronic news media, including but not limited to radio and television stations, newspapers, blogs and magazines, regardless of whether online or otherwise delivered.

Non-confidential SFCC entity

Any employee who is not one of those listed in Policy Statement F or a member of the counselling staff.

Non-consensual oral sex

Non-consensual contact between one person’s mouth and the genitals or anus of another person.

Non-credit course

Study for which academic credit is unavailable, sometimes referred to as continuing education.

Non-degree Student

Non-degree status is granted to applicants who wish to take courses for their own purposes without intending to seek any degree or certificate.

Non-exempt employee

An employee who is entitled to overtime pay and is usually paid hourly.

Nonimmigrant

Is citizen of another country and not a U.S. citizen, defined by the Immigration and Nationality Act as an alien, who is residing in the United States on either a temporary or a permanent basis. Nonimmigrants may be in this country legally, i.e., with official documentation of legal authorization to reside here; or illegally, i.e., without official documentation of legal authorization to reside here.

Office of Information Technology (OIT)

The office responsible for implementing, maintaining, and developing information systems and technology at the College.

Office of Planning and Institutional Effectiveness (OPIE)

The office responsible for reporting the official descriptive and inferential statistics data for the College.

Organizational Unit

An office, department, division, school or small business unit that falls under the College’s administrative purview. This includes, but is not limited to, academic departments and schools, centers of excellence, Continuing Education, Kids Campus, Santa Fe Higher Education Center and SFCC Training Center Corporation.

Other Emergencies

A condition, such as threats to the campus or damage by failure of the infrastructure, which adversely affects the ability to use all or a portion of the campus.

Out-of-State Travel

Travel beyond the exterior boundaries of the state of New Mexico.

Paid Leave

Time that an employee is not working but is paid by the College. Payment may be full payment of salary or partial payment. Examples include Administrative Leave, Jury Duty, Public Board or Commission Leave, Voting Leave and Military Leave.

Part-Time Employee

One who is regularly scheduled to work less than 30 hours per week, regularly.

Part-Time Faculty

Faculty who are contracted to teach a specific number of credit hours per semester rather than on a course by course basis. Part-time faculty will be required to provide availability hours to students and do college service.

Partial campus closure

The closure of the college campus in response to any planned event. Generally services to students and the community are curtailed (restricted) or not provided unless otherwise decided by the President. Staff and faculty may be required to report to duty.

Patent

According to the U.S. Patent Office, is the grant of a property right to the inventor, issued by the United States Patent and Trademark Office.

Pay hours

Compensation received for time and effort by a faculty member for teaching a course.

Per Diem Rate

The maximum reimbursement rates allowed pursuant to the Act. Per Diem rates may be paid without regard to whether expenses are actually incurred.

Performance Improvement Plan

A formal agreement between the supervisor and the employee aimed at improving the employee’s job production when it has fallen below expectations and may last up to six (6) months from the date issued.

Personally Identifiable Information (PII)

A set of distinct information that identifies a person such as social security number s, tax identification numbers, birthdays, addresses, email addresses, driver' license numbers, telephone numbers, SFCC A numbers, or any aggregate student data that is less than 10 individuals. Directory information is excluded from PII unless a student has requested the Registrar’s Office not to disclose his/her information.

Planned event

A scheduled event such as staff development day, or other planned event, which may necessitate a delayed opening schedule or a partial closure of the campus. Areas remaining open during a planned event are those that are required to provide adequate levels of safety and building operations. Other areas may remain open during planned events as determined by the President.

Policy

A broad rule, principle, plan or course of action that the Governing Board adopts for the College through its approval process to guide the work of the College.

Poster or User

A person submitting content to any social media that is officially recognized by SFCC. See also End User. See also User.

Posting

Refers to any means used to display publicity. Forms of postings include, but are not limited to, fliers, handouts, posters, decals, stickers, banners, sidewalk chalk, newspapers and magazines, and yard signs.

Prerequisite

A course or requirement that must be completed successfully before a student may enroll in a particular course or program.

Privacy Areas

Areas such as bathrooms, lactation rooms, shower areas, and changing rooms, and private offices; where student and staff will have a reasonable expectation of privacy.

Probationary Employee

An employee who has been hired to fill a regular full or part-time position who is working in the position during a probationary period. Refer to Policy 4-39: SFCC Employment of Regular Employees for further description.

Probationary Faculty Member

An employee hired by the college to provide instruction as a faculty member, except an adjunct faculty member, who has not completed the faculty probationary period. Refer to Policy 4-44 SFCC Employment of Faculty for further description.

Probationary Period

The initial period of full- or part-time regular employment by employees who are hired to fill regular positions. The probationary period consists of unbroken employment status for one year from date of hire in the same position the employee was hired in. If an employee transfers to another position during their probation period, the probation period will start over at the time of transfer not to exceed 18 months. In the event of a College-initiated reclassification of a position into a different employee type, the new classification of the position with similar duties will govern the probationary period. During the probationary period, a Probationary Employee is not eligible for Earned Educational Leave. A Probationary Employee may be terminated with or without cause and with or without notice. If the employee successfully concludes the probationary period, the employee automatically becomes a Regular Employee. If there is attendance, conduct or performance deficiencies during the Probationary Period the supervisor may, in lieu of termination, extend the employee’s probationary period for up to six additional months with the approval of Executive Director of Human Resources. A decision to terminate a Probationary Employee is not subject to appeal or review except pursuant to the SFCC Employee Concerns and Complaints Policy 4-3 for a violation of College policy.

Procurement

a.                 Purchasing, renting, leasing, lease purchasing or otherwise acquiring items of tangible personal property, services or construction; and

Procurement Code

§ 13-1-1 NMSA 1978 et seq, as amended from time to time.

Program Learning Outcomes (PLOs)

Program learning outcomes identify what students will know and be able to do by the end of a degree or certificate program – the significant and essential knowledge, skills, and competencies that constitute the integrated learning needed by the graduate of a program.

Progressive Discipline

Begins when informal performance or behavior discussions do not resolve the issue and includes Corrective Action and Disciplinary Action.

Protected Activity

For purposes of this policy, means opposing or reporting alleged violations of SFCC policies, participating in proceedings related to claimed policy violations, or requesting accommodations permitted under SFCC policies. Protected activity includes opposition to a practice believed to be in violation of SFCC policies, such as informing a manager or supervisor that an SFCC policy is being violating. Such opposition is protected from retaliation as long as it is based on a reasonable, good-faith belief that the complained of practice violates SFCC policies and the manner of the opposition is reasonable.

Protected Classes

The basis (or bases) on which the College prohibits discrimination. These include race; religion; color; national origin; ancestry; gender; gender identity; age; physical or mental disability, or handicap; serious medical condition; veteran's status; spousal affiliation; and any other basis prohibited by law.

Protective Gear

Protective clothing, helmets, goggles, or other garments or equipment designed to protect the wearer's body from injury.

Public Bulletin Boards

Bulletin boards located throughout campus designated for posting of publicity by off-campus entities and personal notices.

Public Records

All writings made, maintained, or kept by the state, or any agency, institution, or subdivision thereof, for use in the exercise of functions required or authorized by law or administrative rule, or involving the receipt or expenditure of public funds.

Publication

Anything created for the College or any of the College’s organizational units that is intended for public dissemination – whether printed or electronic, and whether produced on or off campus. Publications include, but are not limited to, advertisements, announcements, fliers, invitations, newsletters, posters, presentations, programs of events, social media, tickets, videos, websites/pages and other public notifications of convocations, meetings, luncheons or events.

Publicity

Information used to increase public awareness of a subject.

Quid Pro Quo Harassment

Unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of employment or (2) submission to or rejection of the conduct is used as the basis for employment decisions.

Rape/Sexual Assault

The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.

Reasonable Person

A reasonable person under similar circumstances and with similar identities to the victim.

Recognized student organization

One that has been formed for educational, professional, social, recreational, or other lawful purposes, derives the majority of its membership and all of its leadership from the student body of SFCC, has been approved for recognition by the Office of Student Development and maintains a current registration.

Records Custodian

Designated by the Executive Director of the Office of Marketing and Public Relations as the official, SFCC respondent to IPRA requests. The Records Custodian responds to all request to inspect public records.

Reduced leave

Leave taken when an employee needs to work on a shorter schedule than normal because of their medical condition.

Reduction in Force or “RIF”

The termination of any employee, or the non-renewal of a member’s or other contract employee’s contract, as a result of a bona fide financial emergency, discontinuation or cancellation of a college program, or restructuring of a college office or function. A RIF constitutes good cause for the termination of an employee’s employment or the termination or non-renewal of a faculty member’s or other contract employee’s contract.

Regular Employee

An employee who has been hired to fill a regular full or part-time position and who has successfully completed their Probationary Period. Regular Employees have an expectation of continued employment and may be terminated only for good cause. Regular Employees are eligible to apply for any position posted as internal to SFCC employees only.

Regular Status

An employee who has been hired to fill a full or part-time position which includes benefits.

Related requirements

Required courses (if any) from which students may choose that are in or are closely related to the major field of study.

Relocation

Adjusting or reallocating furniture in support of occupants moving into an area.

Renovation

Physically improving the permanent components of a space, such as reconfiguring walls or providing new furnishings.

Repurposing

Changing the use of an area from one purpose to another, such as office to classroom.

Reputation

The condition, quality, or fact of being highly regarded or esteemed; credit, fame, distinction; respectability, good report.

Resignation

Refers to written voluntary termination of employment by the employee or completion of resignation form.

Respect

Deferential regard or esteem felt or shown towards a person, thing, or quality.

Responsible Parties

Responsible Parties. Any person who has significant obligations for student or Campus activity, including but not limited to student and employee discipline, and in identifying and reporting crimes on Campus. Responsible Parties include but are not limited to:

Restructuring of an office or function

The establishment, removal or reclassification of personnel in an office, program, center, institute or department when it is in the best interests of the college to do so.

Retaliation

When an employer takes an adverse action against an employee for participating in a protected activity.

Retaliation – Protection from

Prohibiting retaliation, intervening early in sensitive areas where retaliation is a particular concern, promptly investigating claims of alleged retaliation, training managers and employees in expectations for not engaging in retaliation, pursuing discipline as needed if retaliation is confirmed.

Retirement

The election of an employee to receive retirement benefits for which the employee is eligible under the New Mexico Educational Retirement Act (ERA) or an alternative retirement plan (ARP)

Salaried employee

An employee who is paid a regular salary rather than an hourly wage.

Security Breach

Any activity that leads to the damage or unauthorized access of an information technology resource.

Separation from the College

Including but not limited to resignation, termination, retirement, or loss of student status.

Serious Health Condition

An illness, injury, impairment, or physical or mental condition that involves:

Service Animals

Dogs, except as otherwise specified, that are individually trained to do work or perform tasks for people with disabilities. The work or task a dog has been trained to provide must be directly related to the person's disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. A Service Animal in training is a Service Animal for the purposes of this policy.

Sexual Contact/Battery

Non-consensual touching, kissing, or fondling of another person in a sexual way, whether the person is clothed or unclothed; or forcing someone to touch another in a sexual way.

Sexual Exploitation

Taking sexual advantage of another person without consent, including, without limitation, indecent exposure; voyeurism; non-consensual recording, photographing, or transmitting identifiable images of private sexual activity and/or the intimate parts of another person; and/or allowing third parties to observe private sexual acts.

Sexual Harassment

A form of unlawful sex discrimination that is defined as unwelcome conduct of a sexual nature or unwelcome conduct directed at a person because of his or her sex or gender.  Types of sexual harassment include Quid Pro Quo Harassment and Hostile Environment Harassment.  Quid Pro Quo Harassment involves unwelcome sexual advances or requests for sexual favors or other verbal or physical conduct of a sexual nature which is made an explicit or implicit condition of participation in a College program or activity or College employment or an employment decision.  Hostile Environment Harassment occurs when unwelcome sexual conduct is so severe or pervasive that it has the effect of unreasonably interfering with an employee’s work performance or a student’s ability to participate in or benefit from an education program or activity or creates an intimidating, threatening or abusive educational or employment environment.  For more information about sexual harassment and examples of sexual harassment see Policies 2-22 Student Sexual Harassment and 4-10 Sexual Harassment.

Sexual misconduct

Includes inappropriate sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature. Sexual misconduct includes non-consensual sexual intercourse, non-consensual sexual contact, sexual exploitation, interpersonal relationship violence, sex/gender-based stalking and sexual harassment. While SFCC’s standards and definitions may differ from the New Mexico Code, sexual misconduct often overlaps with crimes of rape, sexual assault, sexual harassment, stalking, dating/relationship violence and domestic violence and by electronic means such as by social media applications, telephone, email, and texting commonly referred to as “sexting,” “cyberstalking,” and “cyberbullying.” (See Policy 2-22 Student Sexual Harassment.) See Policy 4-10 Sexual Harassment.

Sexual Violence

Refers to physical sexual acts perpetrated with force or coercion against a person’s will; or where a person has not given consent as defined in this policy or is unable to consent due to his or her use of alcohol or drugs, or disability, or age. Examples include, but are not limited to:

SFCC Email System

Local and internet-based email systems maintained and administered by SFCC for its students, faculty, and staff.

SFCC Values

Student learning, Excellence, People, Social responsibility, and Integrity

Shared Accounts

Accounts with multiple users that are intended for campus activities or departmental needs.

Short-Term Use

Allocation of space for duration of a few days and less than an academic semester.

Small Purchase

As described in § 13-1-1 25 NMSA 1978, as amended from time to time.

Social Media

Any online or mobile content or application that allow for user-generated exchanges of information. For purposes of this policy, social media primarily includes virtual communities and publishing platforms, such as Facebook, Instagram, Google+, Twitter, LinkedIn, Flickr, SnapChat and YouTube, etc. This definition does not apply to the College’s learning management systems used for academic or training purposes.

Social Media Accounts

These are accounts or profiles created in social media outlets, such as Facebook, Twitter, YouTube, Flickr and LinkedIn.

Social Media Best Practices

Guidelines, ethical considerations, and conventions for creating successful social media campaigns and accounts that conform to the College's best interests and adhere to applicable SFCC policies.

Social Media Terms and Conditions

The terms and conditions imposed by the social media website in which the user is participating.

Solicitation

The act of requesting something – usually money.

Son or Daughter

A biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis , who is either under age 18, or age 18 or older and "incapable of self-care because of a mental or physical disability" at the time that FMLA leave is to commence.

Son or Daughter of a Covered Service member

A covered service member's biological, adopted, or foster child, stepchild, legal ward, or a child for whom the covered service member stood in loco parentis, and who is of any age.

Son or Daughter on Covered Active Duty or Call to Covered Active Duty Status

The employee's biological, adopted, or foster child, stepchild, legal ward, or a child for whom the employee stood in loco parentis, who is on covered active duty or call to covered active duty status, and who is of any age.

Special Event

A cultural, sporting, business or other type of unique activity occurring for a limited or fixed duration, (one time, annual).

Specific contracts

Written for the creation of intellectual property by faculty or staff, on behalf of the College, that is mutually determined to be outside the regular work assignment of that faculty or staff member.

Sponsored Visitor

Consultants, vendors, or others who have been authorized by SFCC for temporary access to relevant information technology resources.

Spouse

Husband or wife as defined or recognized under State law for purposes of marriage in the State where the employee resides, including common law marriage in States where it is recognized. Spouse also includes Domestic Partners.

Staff Probationary Period

The initial period of full- or part-time regular employment by employees who are hired to fill regular positions. The probationary period consists of unbroken employment status for one full year from date of hire in the same position the employee was hired in. If an employee transfers to another position during their probation period, the probation period will start over at the time of transfer.

Stalking

Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others or suffer substantial emotional distress. Stalking can also be conducted through electronic means by social media applications, telephone, email, texting, or what is commonly referred to as “sexting” or “cyberstalking.”

Standard degree requirements

Mandatory for all SFCC associate degrees and consist of 1 credit hour satisfying the Health and Wellness requirement.

Standards of Professionalism

Describes a set of behaviors that faculty are expected to practice in the workplace.

Statewide Dual Credit Master Agreement

Pre-existing agreement between SFCC and the local education agency (LEA) – state funded high school and charter high schools, as required by NMSA 1978 21-1-1.2 and NMAC (PED) 6.30.7 establish the Dual Credit program in New Mexico.

Strategic Plan

A document approved by the governing board, that uses agreed upon long-term and short-term goals to guide college operations and focus college resources.

Student credit hours (SCH)

The number of credit hours for a particular course multiplied by the number of students enrolled in that course.

Student Worker

A student who has been hired to work for a College office and whose position has been funded by Financial Aid and is not paid through College employee funds.

Substance abuse

Use of controlled substances as identified in Schedules I through V of the Controlled Substances Act of the United States Code (Title XXI, Chapter 13), where the use is not authorized by law or a valid doctor's prescription. For purposes of this policy, substance abuse also includes the use of alcohol while on working status or on work premises (except as specifically authorized by the College President). An employee is considered to be on working status during hours they are being paid to work and is not on leave, regardless of whether the employee is on or off campus.

Substantial contribution

A donation of $1,000,000 or more or a contribution that significantly advances an educational program of the College and will be coordinated through the Foundation.

Substantial emotional distress

Significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

Supplemental Compensation

Additional compensation provided to staff employees who perform duties that are substantially outside the scope or reasonable potential scope of the individual's position and/or normal work schedule for a limited time. Supplemental compensation of faculty members is described in SFCC Policy 3-6 Faculty Workload.

Surveillance Camera

Any item, system, camera, technology device, and communications device used alone or in conjunction with a network for the purpose of gathering, monitoring, recording or storing an image or images of College facilities and / or people in College facilities.  Image capture may use any technological format.

Surveillance Monitoring or Recording

Using a camera or other related technology to observe, review, report, or store visual images for the purpose of determining crime and protecting the safety and security of the SFCC.

Suspension

A removal of the employee from the workplace without pay for disciplinary reasons.

System Distribution List

A collection of email addresses stored on the email system used and intended to send an email to two or more email addresses. The intention is to send an email to more than one email address without overloading the system. Another term used for this purpose is electronic mailshot.

System Owner

An individual with operational, technical and overall responsibility for all aspects of a particular information technology system.

Technology Resources

All college technology factilities, services, hardware, software, data storage, computer accounts, networks and bandwidth; and all content and data that comprise college technology.

Technology Strategic Plan

A comprehensive technology plan that defines SFCC’s short- and long-term technology and infrastructure plans to guide college operations and focus college resources.

Temporary Employee

An employee hired to fill a full- or part-time, non-permanent position for a specified period.

Term Employee

Hired to work in a grant funded position or with a specific term of employment.

Termination for Cause

The involuntary separation of an employee from employment with the College.

Threatening Behavior

Any behavior, intentional or reckless, that by its nature would be interpreted by a reasonable person as intent to harm another person or damage to property. Threats may be oral, written, or communicated through gestures, conventional mail, electronic mail, texting, fax, telephone and may be direct or implied.

Transfer

Refers to the voluntary transfer of an employee from a current position to another open position in the College, even if the new position has a lower salary or pay level.

Transfer Degree Programs (also known as university-parallel programs)

Two-year degrees designed for students intending to transfer to upper-division baccalaureate programs. Transfer degree programs are intended to parallel the first two years of study at four-year institutions.

Transfer student

A person who has attended another university, college, or other postsecondary educational institution and who applies to SFCC to receive SFCC credit for coursework completed at the previous institution(s).

Travel for per diem purposes

Being on official college business or activity away from home as defined herein, and at least 35 miles from the designated post of duty of the employee or from the SFCC Campus.

Under the influence

A blood alcohol level beyond the level permissible under New Mexico state law for operating a motor vehicle.

Uniform

A College specified article or articles of clothing meant to be worn while working.

Unpaid Leave or Leave without Pay

Time the employee is not working and is not paid. Examples include leave for personal reasons, professional development or for medical leave after all sick leave, annual leave and compensatory leave is exhausted.

Unplanned event

A weather related condition, or other emergency situation, that adversely affects the ability of campus personnel to adequately assure safe and secure campus operations, and which could place the general public, visitors, students, and/or employees at risk. Closure due to an unplanned event may be full or partial closure.

Unqualified Person

Lacking the qualities, attributes, or accomplishments required to be or do something.

User

Any entity, including, but not limited to staff, faculty, students, consultants, and vendors, who interact with technology resources and services provided by Santa Fe Community College. See also End User. See also Poster or User.

Verbal Coaching

Involves a discussion between a supervisor and an employee to address performance or conduct concerns of a minor nature. It is intended an informal discussion between the supervisor and the employee and does not need to be documented.

Video

The comprehensive term for all recorded (still or action) images that are addressed as part of this policy. It is visual only (no audio); can include, is not limited to, data, footage, images, recordings, and information.

Viewing

Observing the live camera feed as it occurs.

Violent Behavior

Any behavior, intentional or reckless, which results in bodily harm to another person and/or damage to property.

Voluntary termination

see Resignation.

Voting Governing Board Member

An elected or duly appointed (replacement) member of the Governing Board.

Waste

An act resulting in the expenditure, consumption, mismanagement, and use or squandering of institutional assets or resources to the detriment or potential detriment of the institution. Waste may also result from incurring unnecessary expenses due to inefficient or ineffective practices, systems or controls.

Weather event

Weather-related condition or weather-related damage that adversely affects the ability of campus personnel to adequately assure safe and secure campus operations and which could place the general public, visitors, students, or employees at risk.

Written Warning

Issued when an employee’s behavior or performance did not improve following verbal warning or when the supervisor believes, after consultation with the OHR, it is determined that more severe action is appropriate.