TermDefinitionsRelated Policies

Involves behavior that is deficient or improper when compared with behavior that a prudent person would consider a reasonable and necessary business practice given the facts and circumstances. Abuse includes misuse of authority or position for personal financial interest or those of an immediate or close family member or business associate.

Academic Advisory Committees

provide guidance and advice on program design, delivery and outcomes consistent with the College’s mission.

Academic Dishonesty

Means any behavior that misrepresents or falsifies the student’s knowledge, skills or ability with the goal of unjustified or illegitimate evaluation or gain and includes cheating, plagiarism and falsification or fabrication of records. Assisting another student in cheating, plagiarism and falsification of records is also academic dishonesty.

Academic endeavors

Undertakings in the pursuit, creation, and expression of knowledge and understanding, regardless of format. These include, but are not limited to, teaching, teaching methods, learning, researching, accessing and sharing information, publishing, and participating in professional activities. It does not include activities that are generally considered part of the administrative functions of the College.

Academic freedom

Defined as the right to freely engage in intellectual inquiry and debate without fear of censorship, sanction, or retaliation.

Academic Integrity

A fundamental principle which is important to the College. Students are responsible for ensuring they are honest in their academic pursuits. Academic dishonesty means any behavior that misrepresents or falsifies the student’s knowledge, skills or ability with the goal of unjustified or illegitimate evaluation or gain and includes cheating, plagiarism and falsification of records.

Academic Program Discontinuance

The cessation of an academic program, center, institute, or department based upon educational, academic, and financial considerations in accordance with Policy 3-5 Academic Program Review.

Academic Support (Exhibit 11)

Funds that provide support services for the College’s primary missions. This includes academic administration, libraries, galleries, ancillary support, academic personnel development and course and curriculum development.

Account Owner

An individual who has been assigned the privilege and the responsibility for access to any SFCC information technology resource.

ACE Guidelines

are the American Council on Education’s Guide to the Evaluation of Educational Experiences in the Armed Services, which outline credit recommendations for military transcripts.

Act, The

Per Diem and Mileage Act (10-8-1 NMSA 1978 et seq.), or successor statute.

Actual Travel Expenses

Reimbursement for the actual amounts incurred by the Board Member, student or employee for lodging and meals during travel, capped at the maximum rates allowed pursuant to the Act.

Adding definitions

Licensure, “Industry Standard Certification Certificate or Licensure.” ACE Guidelines, CAEL, Transfer Credit, Subject Matter Expert, Challenge Exams, Multiple Measures of Competence, Portfolio,

Adjunct Faculty

Contracted to teach on a course by course basis.

Adjunct Faculty Member

Contracted to teach on a course by course basis. Refer to Policy 4-44: SFCC Employment of Faculty for further description.

Administrative functions

those that support the operations of the College. Examples include, but are not limited to, producing marketing and promotional materials, writing computer code and applications, developing training materials, producing procedure manuals, writing policy, and all products of College committee and task force work.

Administrative Leave or Campus Closure

When the college is declared closed by the president (i.e., cases of inclement weather, emergency, etc.) those employees required to work during the specific time period that has been declared as closed shall be granted compensatory time off at the straight-time rate unless the employee qualifies for overtime pay.

Administrative Leave Pending HR Investigation

A temporary reassignment or administrative leave/investigatory suspension, as appropriate, may be used as an interim measure for at least two reasons:  (1) to allow the investigation to proceed without disruption of evidence, or (2) to preserve a safe, orderly, and professional work environment.

Admission Requirements

Courses, skills, exams, certifications, or application materials that must be completed or provided before a student may be admitted to a degree or certificate program.

Adverse action

An action taken to try to keep someone from opposing an alleged SFCC policy violation, or from participating in a proceeding related to an alleged policy violation. Examples of adverse actions include:

• Employment actions such as termination, refusal to hire, or and denial of promotion.
• Other actions affecting employment such as threats, unjustified negative evaluations, unjustified negative references, or increased surveillance, and
• Any other action such as an assault or unfounded civil or criminal charges that are likely to deter reasonable people from pursuing their rights

Adverse actions do NOT include petty slights and annoyances, such as a negative comment in an otherwise positive or neutral evaluation, “snubbing” a colleague, or negative comments that are justified by an employee’s poor work performance or history.


A group or organization that is an extension of the College, such as the Training Center Corporation, Higher Education Center, SFCC Foundation, student organizations representing the College.

Agency Funds

Are monies held by the College acting as custodian or fiscal agent. These funds may be held on behalf of students, student clubs, faculty, staff, organizations, or some other third party and are not considered funds of the College.

Alternate Placement

Is the attempt to place a qualified employee with a disability in another position at the College. Alternate placement is attempted only if the Office of Human Resources and the employee’s supervisory chain to the Vice President level determines that no reasonable accommodation can be made to enable the employee to perform the essential functions of the current position.

Alternate-Time Assignment (ATA)

An assignment of a full-time faculty member to duties in lieu of teaching responsibilities.

Appearance of Impropriety

is a circumstance that appears to a reasonable observer to be improper, whether or not such a circumstance is an actual violation of policy or law.

Applicable Per Diem Rate

the maximum reimbursement rates allowed pursuant to the Act. Maximum rates of reimbursement in this policy shall automatically increase when they are increased in the Act.

Approved Electives

Optional courses (if any) from the "related requirements" list or any other courses that the student and his or her advisor determine to be appropriate and applicable to the degree.

Artistic Expression

The conscious use of skill and imagination in the production of objects or experience to communicate an idea and/or engender discussion.

Assessment of Student Learning Outcomes

refers to the systematic process of assessment of learning outcomes and data collection related to student learning in order to inform decisions about the improvement of teaching and learning. Assessment of student learning outcomes occurs at all levels of students’ experiences at SFCC.

Associate in Applied Arts (A.A.A.) and Associate in Applied Science Degree (A.A.S)

Designed for students in program s who intend to seek employment in identified occupational fields immediately upon completion of their program at SFCC.

Associate in Arts

Designed for students majoring in such areas as the arts, business, humanities, social sciences, education, and general studies.

Associate in Sciences

Designed for students majoring in such areas as the physical or natural sciences, engineers and technology, computer science, and physical education.


The term used for registration in a credit class in which a student bears no responsibilities for completing assignments. Students receive neither grades or credit.

Audit Rule

A rule published by the New Mexico State Auditor governing the conduct of the annual audits of New Mexico public entities.


Refers to the date the policy was adopted by the Governing Board and the date of any revisions.

Authorized Access

Permission based on college role to access SFCC information technology resources.

Authorized Social Media Staff

Members of the authorized social media staff are from the Office of Marketing and Public Relations and the Office of Information Technology. The purpose of the authorized social media staff is to help SFCC create, manage and succeed in u sing social media outlets to best support SFCC's academic mission.


Are entities that provide a service to students, faculty or staff and that charge a fee directly related to, but not necessarily equal to, the cost of the service. Auxiliary enterprises are managed as essentially self-supporting operations, such as a bookstore and food services.

Available Hours

Time in which full-time and part-time faculty are available to work with students on campus outside of class time and may include office hours or time spent in the tutoring center or learning labs.


Every other week.

Bona Fide Financial Emergency

An actual or impending immediate financial crisis, as determined by the governing board that threatens the continuation of college operations under the current structure.

Break in Service

Occurs when an employee’s employment relationship with the College ends regardless of the length of time before re-employment. Transfers, promotions, reassignments and similar movement from one position to another when the employee’s employment relationship with the College is continuous shall not be considered a break in service.


Means pumping or expressing milk as well as nursing directly from the breast.

CAEL Standards

are set by the Council for Adult and Experiential Learning for how prior learning assessments should be performed and how college credit should be awarded (ex: Ten Standards for Assessing Learning and Ensuring Quality)

Call to active duty

Leave taken because of a qualifying exigency refers to a Federal call to active duty. State calls to active duty are not covered unless under order of the President of the United States, pursuant to one of the provisions of law identified in 29 CFR § 825.126(b)(2) of the FMLA regulations.


Is defined as using campus facilities or grounds for living accommodations or housing purposes, such as overnight sleeping or making preparations for overnight sleeping or making preparations for overnight sleeping (including the laying down of bedding for the purpose of sleeping), the making of any fire, or using a portable stove for cooking, lighting or warmth, or the use of tents, motor vehicles, or other structures for living or shelter.

Campus closure or Full campus closure

The shutdown of the college campus and suspension of classes for full or partial days. When the campus is closed, all classes are cancelled and no labs, student services or other services will be available to students or the public. Several departments on campus, including some functions within Plant Operations and Maintenance, Safety and Security will provide essential services. They may have workers assigned to perform essential functions as necessary to ensure safety and general building operations.

Campus Violence

Threatening and/or violent behavior that can include but is not limited to:


is an applicant who is the selected finalist and has been offered a position on a contingent basis, depending on the outcome of the background check for the position for which they have applied.

Capital Projects

Are for major and minor projects that generally will increase the College’s investment in the plant account. Funds are allocated by action of the Governing Board, by appropriation or by a third-party funding source.

Cell Phones, College-Owned Cell Phones and Personally Owned Cell Phones

Cell Phones are non-contractual prepaid phones and all wireless handheld/mobile devices that require a service contract for operation.

Center for Diversity and Integrated Learning (CDIL) Advisory Council

A diverse group of trained individuals who advocate for and steer the consciousness of diversity and equity related issues at the College.

Central Purchasing Office

That office within a state agency or a local public body responsible for the control of procurement of items of tangible personal property, services or construction.

Certificates of Achievement

May be presented for completing a professional development program.

Certificates of Appreciation

May be presented to individuals or groups in recognition of their contributions or length of service to the College.

Certificates of Commendation

may be presented for outstanding contributions and service to the college.


A voluntary process through which individuals are assessed by an independent, third-party certifying entity using predetermined standards for knowledge, skills, and competencies, resulting in the award of a credential that is nationally recognized.

Chairs and Directors

Full-time faculty members who receive appropriate course release in order to assume managerial duties to support their academic programs and deans. These managerial duties include supervision and evaluation of full-time and adjunct faculty; developing class schedules; recommending the hiring of adjunct faculty; budget management; curriculum and program development, addressing concerns and complaints, assessment and review; and oversight of laboratories and equipment. Chair contract periods may include nine month, ten and one-half month, or twelve month depending on departmental and programmatic needs.

Challenge Exams

include College Level Examination Program (CLEP), DANTES Standardized Subject Tests (DSST) and Advanced Placement exams.


Includes using or attempting to use unauthorized materials such as notes, texts, visuals, electronic devices, copies of test materials and presenting the work of others to misrepresent the student’s knowledge, skills or ability. Unauthorized collaboration also constitutes cheating.

Chief Procurement Officer

That person within a state agency's or local public body's central purchasing office who is responsible for the control of procurement of items of tangible personal property, services or construction.


Behavior or speech appropriate to civil interactions; politeness, courtesy, consideration; absence of rudeness.


Reporting of statistics under the Clery Act uses federal offenses definitions that allow comparability across campuses, regardless of the state in which the campus is located. These definitions are as follows:

Co-Curricular Learning Assessment

is the formal assessment of the CSLOs within departments that provide students with learning opportunities that fall outside of academic courses and programs such as student development and student government activities.


Means the use of implicit or potential threats to influence someone to take an action they would not otherwise take of their own volition absent the threats.

College Catalog

Includes information about the college, its mission, vision and values as well as information about fees, grades, transferability, financial aid, and programs. The catalog also includes degrees and certificates, course descriptions and faculty and staff of the college. The catalog is revised on an annual basis.

College Hearing Council

A list of individuals composed of staff and faculty members who are nominated by the governance groups to be council members, have completed the Office of Human Resources’ training, and may be selected to serve as College Hearing Panel members for appeal hearings brought by employees or students.

College Hearing Panel

Refers to a three-member panel that is formed from the College Hearing Council pool on an as-needed basis to hear appeals of disciplinary action taken by the College against an employee or student.

College Officials

includes any employee, board member, or administrator of SFCC as well as any attorneys, consultants, and independent contractors retained by SFCC.

College Service

Furthers SFCC’s mission and operations, and may include the following:

College Sponsored Event or Activity

Event that is initiated, actively managed, planned and arranged by a member of the SFCC faculty or staff, or by members of a recognized student organization that is sponsored by the College, and is approved by an appropriate administrator. It may also be an event or activity that the College actively manages, is involved with, or oversees financially, physically, or administratively. Examples of student related activities and events that fall under this policy include, but are not limited to field trips, club sponsored trips, activities of recognized student organizations, and in situations where a student or recognized student organization officially represents SFCC at leadership academies, conferences or other programs.

College Sponsored Travel

Travel as part of a college class, travel opportunities that are offered by registered student organizations, and travel on behalf of the college or registered student organization.

College-level courses

Courses numbered 111 and above. They include content that meets accepted standards of postsecondary academic skills.

College’s best interest

To represent the college in a fair, accurate and legal manner while protecting the brand and reputation of the institution.

Common Student Learning Outcomes CSLOs

are learning outcomes statements that summarize what all SFCC students will be able to do upon graduation. These outcomes are common to all students and function as college-level learning outcomes. The CSLOs are as follows:

a. Effective Communication: Students will communicate qualitative and quantitative ideas and information appropriately and effectively using a variety of methods.
b. Active Learning and Thinking: Students will demonstrate a creative, engaged, and critical approach to their thinking and learning.
c. Sustainable Living: Students will be able to articulate practical solutions to social, environmental, and economic issues.
d. Cultural Perspectives: Students will be able to demonstrate an awareness of different cultural perspectives and respect for diversity.


Direct or indirect remuneration as well as gifts or favors that are not insubstantial. (This is other than the per diem authorized in NMSA 1978 Section 10-8-4).

Compensatory Time

is time off granted in lieu of overtime and must be equivalent to overtime compensation.


Allegations by a student or students that a specific College decision or action, which directly affects that student or students, constitutes a violation of College policy.


An area of specialization within a certificate or degree program.


Refer to minor disagreements a student has with another student or College employee; or about a College action or decision that can be resolved through mediation or discussion; or about a College department, department process or facility issue.

Concurrent Enrollment

Enrollment of high school students in courses at the postsecondary level that are not designated as dual credit. This includes courses not listed within the dual credit master agreement between the eligible local education agencies (LEAs) and postsecondary institution or students who do not currently attend eligible LEAs. Students who are concurrently enrolled may also be enrolled in the dual credit program if they meet eligibility requirements as specified in 6.30.7 NMAC.

Confidential Data

Information that should be protected from unauthorized access or release and may include, but is not limited to Personally Identifiable Information (PII), or other proprietary college information or data. PII refers to a set of distinct information that can be used to distinguish or trace an individual excluding information as allowed by the Family Educational Rights and Privacy Act (FERPA). It includes but is not limited to information such as social security numbers, tax identification numbers, health information, birthdate, driver’s license numbers, bank account numbers, health insurance information, maiden name, or SFCC A-numbers, or any aggregate student data that is less than 10 individuals. Directory information is excluded from PII unless a student has requested the Registrar’s Office not to disclose his/her information

Conflict of Interest

A situation in which an individual might profit personally from a decision made in his or her official capacity.

Consensual Relationship

Means any dating, romantic or sexual relationship free of coercion.


An affirmative, unambiguous, and conscious decision by each participant to engage in mutually agreed upon sexual activity.


means that the academic program is approved to continue its work.

Continuing Education

Education provided outside the credit education system, consisting typically of short or part-time courses.

Continuing Education Course Schedule

Publication produced by the college to document its non-credit Continuing Education offerings.

Continuous Leave

Leave taken for circumstances when an employee needs to be out for an extended, continuous period of time such as when they are caring for a baby or child


A legally binding document where one party promises to deliver a product or service in return for consideration from the other party (31 U.S. Code § 6303, § 6304, § 6305 and 2 CFR 200.330).

Contract Employee

Employed under an employment contract or has contractual obligations with SFCC. Any staff employee hired through an employment contract is a Contract Employee. Staff employees who are typically hired through an Employment Contract include Executive Directors/Vice Presidents, Employees in Sensitive Positions, and any other employee which the College proposes to hire as a Contract Employee because the circumstances warrant

Contract Training

Study of content designed or customized for specific audience related to certain skills or proficiency and of limited duration.


As defined by the U.S. Copyright Office, is: A form of protection provided by the laws of the United States for "original works of authorship", including literary, dramatic, musical, architectural, cartographic, choreographic, pantomimic, pictorial, graphic, sculptural, and audiovisual creations. "Copyright" literally means the right to copy but has come to mean that body of exclusive rights granted by law to copyright owners for protection of their work. Copyright protection does not extend to any idea, procedure, process, system, title, principle, or discovery. Similarly, names, titles, short phrases, slogans, familiar symbols, mere variations of typographic ornamentation, lettering, coloring, and listings of contents or ingredients are not subject to copyright.

Core Faculty

A full-time or part-time faculty member who has successfully completed the faculty probationary period.

Core Requirements

Mandatory courses in or closely related to the student's major field of study at SFCC. The college's use of the term core requirements should not be confused with the HED use of the term core in its Common Core Matrix of Transferable Courses.


A course or requirement that must be taken concurrently with another course.

Corrective Action

A statement of acceptable behavior and a plan designed to assist employees to correct performance issues or conduct that do not meet the expected or required standards at the College. Corrective Action includes verbal coaching, formal verbal warnings and written warnings.

Course drop

removes a course from the academic transcript and allows for a refund to be processed. Specific deadlines must be met.

Course fees

are monies charged to a student to register for and attend a class, typically covering tuition and fees and, in some cases, other ancillary costs such as transportation, lodging, and admittance fees, when applicable.

Course of Conduct

Means two or more acts, including but not limited to, acts in which the stalker directly, indirectly or through third parties, by an action, method, electronic device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

Course withdrawal

is official notification from a student that they are terminating their enrollment in a course. For credit courses, a grade of “W” is recorded. Withdrawals are not eligible for a refund.

Covered Military Member

Is a member of the Regular Armed Forces while on duty during the deployment of the member with the Armed Forces to a foreign country. It also is a member of the Reserve components of the Armed Forces (members of the National Guard and Reserves) while on duty during the deployment of the member with the Armed Forces to a foreign country under a Federal call or order to active duty in support of a contingency operation.

Credit Course

Study of content for which academic credit is granted upon completion of all requirements.

Credit for Prior Learning (CPL)

is academic credit that is awarded to students who have learning that has occurred outside of the traditional classroom setting, obtained a nationally recognized credential, have obtained an industry standard certificate, certification or licensure and/or have military training that is documented on a Joint Service Transcript or Community College of the Air Force transcript.

Credit Hours

Awarded in terms of semester credit. Each semester hour of credit in a lecture class requires a minimum of 750 minutes of instruction per semester; each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester.

Criminal Conviction

is a conviction on a felony charge or a misdemeanor involving moral turpitude.

Crosswalk of Training

is charts which map prior coursework or training to their college-level equivalents as a means of communicating approved course equivalents across the institution and/or system.

Currently enrolled student

One who is registered for classes at SFCC, either full- or part-time.

Curriculum Committee

A standing committee of full-time SFCC credit faculty who represent the various schools and a representative from Continuing Education. The Curriculum Committee evaluates credit course syllabi and certificate and degree plans and makes recommendations to the Vice President for Academic Affairs.

Data Steward

A data steward is an individual responsible for specific data in a database or system, such as Banner. The data steward is responsible for data integrity and is also responsible for authorizing access to data, records, and information.

Date of Hire

For the purposes of staff, date of hire is the first date on which the employee commences paid work in probationary status. For faculty, the date of hire is the first day that faculty are required to report prior to the beginning of a given semester. As an exception, the date of hire for faculty members whose contracts specify duties that may only be performed outside of the academic calendar, or for faculty members hired mid-semester, the date of hire is the first day the faculty member begins performing those duties.

Dating Violence

Sexual or physical abuse or the threat of such abuse excluding acts covered under the definition of Domestic Violence. This type of violence is committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim which is determined by the reporting party’s statement, length and type of relationship and the frequency of interaction between the persons in the relationship.

Dean’s Council

The committee of all deans currently in place at the college.

Debt Service

Includes revenues, transfers and expenditures associated with the repayment of bond issues or the retirement of other institution’s debt.

Degree Seeking

means that the student has declared a program of study.

Degree Student/Certificate Student

Degree status is granted to applicants who have declared an intention to pursue a particular degree or certificate by following a prescribed program of study.

Delayed-opening schedule

The rescheduled opening time for the campus in response to an event, including weather-related. Typically, a delayed opening schedule will be a two­ hour delay from the standard opening time and indicates that the campus will open at 10:00 a.m. and only classes that begin at 10:00 a.m. or later will be held. This means the campus is closed until 10:00 a.m. and no labs, student services or other services will be available to students or to the general public before that time.

Department/School Category

This category serves to encourage individual departments or schools to recognize their people using methods meaningful to that group.

Designated smoking areas

Locations throughout the campus where smoking is allowed. A map of the current designated smoking areas can be found on the SFCC Intranet.

Developmental courses

Courses numbered below 111 and are intended to develop college-level academic skills.

Direct Threat

Is a significant risk of substantial harm to the health or safety of the employee or others that cannot be eliminated by reasonable accommodation.

Directed Studies

Credit courses that make use of on- or off--site, practical experience or other independent projects. Directed studies must be taken for credit (they may not be audited) and include independent studies, practicum courses, internships and externships, honors add-ons or prior learning portfolio evaluation.

Directory Information

Information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a student or parent’s prior written consent. What the College considers to be Directory Information is published in the SFCC Catalog annually.


A physical or mental impairment that substantially limits one or more major life activities; a record (or past history) of such an impairment; or being regarded as having a disability, as defined by federal law.

Disciplinary Action

Action taken to address situations where the employee has failed to address concerns outlined in earlier Corrective Action, there has been a serious violation of a policy or a law or there has been a serious performance issue. Disciplinary Action may include disciplinary probation, demotion, suspension without pay, or termination for cause.

Disciplinary Probation

Continued employment with specific conditions up to six months while on a Performance Improvement Plan.


Unequal treatment of a person based on race, color, religion or creed, national origin, ancestry, gender, gender identity, sexual orientation, age, physical or mental disability, serious medical condition, spousal affiliation, veteran status, pregnancy, genetic information, citizenship, and any other basis prohibited by law.

Disqualified Person

To be deprived of legal capacity, power or right.


Different and various representation of employee workforce to include but not limited to one’s gender, race, and ethnicity.

Diversity Gap

A disparity in the representation of protected classes in the employee base and creates an opportunity for improvement to create a balanced workforce and participation from all sectors of our community based on measures and targets provided by the Office of Planning and Institutional Effectiveness.

Domestic violence

Felony or misdemeanor crime of violence committed by a current or former spouse or intimate partner of victim, a person with whom the victim shares a child in common, a person who is cohabitating with, or has cohabitated with, the victim as a:

Dual Credit Enrollment

State-mandated program that allows high school students to enroll in college-level courses offered by a postsecondary institution that may be academic or career technical but not remedial or developmental, and simultaneously to earn credit toward high school graduation and a postsecondary degree or certificate. Students who are concurrently enrolled may also be enrolled in the dual credit program if they meet eligibility requirements as specified in 6.30.7 NMAC.

Editorial Style

The way punctuation and grammar is used in writing according to common references guides such as the Chicago Manual of Style, Associated Press Stylebook and others.

Educational Records

as defined by FERPA, includes all documents, computer files and other materials that contain information directly related to a student that are created and maintained by SFCC. Educational Records also includes student records relating to an individual in attendance at the College who is also employed at the College.


An electronic message transmitted between two or more computers or electronic terminals, whether or not the message is converted to hard copy format after receipt and whether or not the message is viewed upon transmission or stored for later retrieval. Email includes electronic messages that are transmitted through a local, regional, or global computer network.

Email Archiving

The system that stores all received and sent email to employees of SFCC.

Email Delegation

The authority given by an employee to another to access their email, calendar, tasks, and other features and functions of the system.

Email Retention

The amount of time the email is archived and stored in a system for retrieval.


is any member of the college workforce: all staff (regular full-time, regular part-time, term, temporary, probationary and sensitive position); all student employees; all faculty (full-time, part-time, adjunct and probationary); all administrators, including interim; all contract employees.

Employee – Full Time

Scheduled to work an average of 30 or more hours per week.

Employee – Part-Time

One who is regularly scheduled to work less than 30 hours per week, regularly.

Employee – Regular

Hired to fill a regular full- or part-time position and who has successfully completed his or her probationary period. Regular Employees have an expectation of continued employment and may be terminated only for good cause. Regular Employees are eligible to apply for any position posted as internal to SFCC employees only.

Employee – Sensitive Position

Includes any employee reporting directly to the President, members of the President’s cabinet and any other employee who, due to the nature of his or her position, is most appropriately hired under an Employment Contract.

Employee – Temporary

An employee hired to fill a full- or part-time, non-permanent position for a specified period.

Employee – Term

Hired to work in a grant funded position or with a specific term of employment.

Employee Excellence Awards

Presented to employees who have demonstrated excellence in at least one of the core values: student learning, excellence, people, social responsibility, or integrity.

Employee with a Disability or Impairment

as defined at NMSA 1978, Section 28-1-2(M) or the Americans with Disabilities Act, 42 U.S.C. § 12102, is an employee who:
A.) Has a physical or mental impairment that substantially limits one or more major life activities (for example, the ability to communicate or to move about);
B.) Has a record of such an impairment; or
C.) Is regarded as having such an impairment by supervisors or managers, whether or not an impairment actually exists. (They may be an employee who has recovered from a disability but who is still thought of as having the disability or is stigmatized because of having had the disability, or who has been misclassified as having a disability that they did not actually have.)

Employment contract

Refers to the agreement by which certain employees who are not considered Regular Employees or Faculty are employed by SFCC. Employees who are typically hired by an employment contract include executive level directors, employees in sensitive positions; and any other employee which the College proposes to hire as a contract employee because the circumstances warrant.

Employment Discrimination

Aspects of employment include hiring and firing, compensation, assignment, or classification of employees, transfer, promotion, layoff, or recall, job advertisements, recruitment, testing, use of College facilities, training and apprenticeship programs, fringe benefits, pay, retirement plans, and disability leave, or other terms and conditions of employment.

End User

Any entity, including, but not limited to, staff, faculty, students, SFCC partners, consultants, and vendors, who interact with technology resources and services provided by Santa Fe Community College. See also Poster or User. See also User.

Endowed chair

Assignment of a faculty position in a particular department that uses a donation to pay for the appointment and salary of the faculty member. The donation and salary may be in perpetuity or for a specified time frame usually three or more years.

Equal Employment Opportunity

All persons will be provided the opportunity to compete for positions on the basis of job-related criteria and qualifications.


Treating everyone the same way without regard to individual needs.


Providing what is needed for a person to be successful.

Essential Job Functions

are those tasks that are fundamental job duties of the held or desired employment position, as opposed to marginal incidental tasks not related or peripheral to the specific position.


means any situation in which an employee sits in judgment of another person in the College community. For example, a faculty member who is on a committee determining an award, scholarship, program admission, eligibility for financial aid, disciplinary action of any kind, etc., is evaluating that student. A staff member who is doing a performance assessment is evaluating another staff member.

Ex Officio

means by virtue or because of an office; for the purpose of this policy it refers to the status of faculty members who may serve on an academic advisory committee but who are not voting members.

Ex-officio member of the Governing Board

The President and the Student Government Association representative.

Excess Benefit Transaction

An excess benefit transaction is one in which the organization provides an economic benefit to a disqualified or unqualified person, directly or indirectly, which exceeds the value of the consideration, including the performance of services, received by the organization in return. The regulations specify that a benefit shall not be treated as compensation for performance of services unless the organization clearly indicates its intent to treat the benefit as compensation when the benefit is paid.

Executive Director/Vice President

A staff administrator who reports directly to the President.

Executive Team

Is an advisory group to the President; members include representation from management, Faculty Senate and Staff Senate. Its membership is identified on the College’s organizational chart.

Executive Team Official Members

are all direct reports to the President.

Exempt employee

An employee who is not entitled to overtime pay and is usually salaried.

Exit Process

A scheduled consultation between the departing employee and the Executive Director of Human Resources or designee to discuss benefit issues, clearance matters (refer to policy process, Number 1, Items A-L), and other areas of concern. The interview is held immediately prior to the employee’s separation from the College.

Expenditures for Instruction (Exhibit 10)

Funds for activities that are part of the instructional program: credit and noncredit courses; academic, vocational and technical instruction; remedial and tutorial instruction; community education; adult education; contract training; and regular, special and extension sessions and faculty and chairs compensation, as long as their primary duties are instruction.


is action taken which dismisses the student from SFCC for a minimum of three years. Expulsion is the most severe action taken for misconduct.

F-1 Visa

is a visa issued to a nonimmigrant who is pursuing a “full course of study” to achieve a specific educational or professional objective, at an academic institution in the United States that has been designated by the Department of Homeland Security to offer courses of study to such students, and has been enrolled in the Student and Exchange Visitor Information System. (as defined by the National Association of Foreign Student Advisers Adviser’s Manual).

Facilities Master Plan

The Facilities Master Plan is a long-range planning document that seeks to balance the physical and architectural elements of the campus. The Facilities Master Plan documents a strategy to provide the facilities that support the mission, vision and goals of the College. It is developed in alignment with the Strategic Plan and in compliance with Higher Education Department requirements (NM Statutes 5.100.2; NM 5.39; and 5.3.10). The plans identify and prioritize campus improvement projects that will contribute to the implementation of the College and State strategic plans, including renovation, modernization, conversion, expansion and new construction.


Employees whose position is to instruct students.

Faculty Contract

refers to the agreement by which faculty members are employed by the College. Faculty Contracts are typically for one-year, except for Adjunct Faculty Contracts, which may be for a semester or one or more classes. The employment rights provided by the Faculty Contract, if any, shall vary depending upon whether the faculty member is a probationary, adjunct, or core faculty member.

Faculty Evaluation System

A comprehensive set of tools and a process that are used to assess faculty member performance

Faculty Probationary Period

The period of time during which a new faculty member, except an adjunct faculty member, works for the college prior to becoming a core faculty member. Refer to Policy 4-44 SFCC Employment of Faculty for further description.

Fair use

Defined by the U.S. Copyright Office as: Fair use of a copyrighted work for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include—

Family of an Employee

For purposes of this policy, family of an employee includes spouse, domestic partner, parents, brothers, sisters, children, stepparents, stepbrothers and stepsisters, stepchildren, parents-in-law, brothers- and sisters-in-law, sons- and daughters-in-law, and the immediate family members (parents, brothers and sisters, and children) of spouses and domestic partners, or is a person who receives financial support of more than 25% of their annual income, or is a person claimed as a dependent for federal income tax purposes. This policy applies whether the relationship exists at the time of employment or is established later.

Field Trip or Study Travel

Travel included in a course of study for students and faculty.

Financial Interest

A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

First-Year Student Success Course (FYSS) Requirement

All degree- and certificate-seeking students entering SFCC with fewer than 15 credits of college-level coursework must take a first-year student success course during their first semester at SFCC. This requirement is waived for students seeking certificates that require 16 credit hours or fewer.

Fitness for Duty

Employees are fully able to work their positions whenever they are in active work status. They must be able to complete their job tasks safely and alertly.

Flex Work Schedule

is any deviation from normal work hours and workdays (for example, 8 a.m. to 5 p.m.), with at least 30 minutes for lunch (12 p.m. to 12:30 p.m.), Monday through Friday.


An intentional act to deceive, steal or cheat, ordinarily for the purpose or result of causing a detriment to another and/or bringing about some benefit to oneself or others.

Full Campus Closure

See Campus Closure


is defined as enrolled in 12 or more credits for the semester.

Full-Time Faculty

Contracted to provide teaching, available hours, service, and college service on either a nine-month or 12-month contract.


An unpaid leave of absence from work for a specified period of time.

General Education (Associate in Applied Arts and Associate in Applied Science)

General-education requirements: Must consist of a minimum of 22 credit hours from each of the following categories (category minimums indicated):

General Education (Associate in Arts and Associate in Science)

General-education requirements: Must consist of a minimum of 35 transferable credit hours in the following areas:

Good Cause

Shall include, but not be limited to, dishonesty, misconduct, the refusal or unwillingness to perform employment duties and responsibilities, insubordination, prolonged absence of more than three (3) days from duty without the consent of the College, conduct that involves moral turpitude or reflects poorly on the public image of the College or interferes with its educational mission, and any violation of local, state or federal law or violation of College policy. A reduction in force also constitutes good cause for termination (Policy 4-40 Special Circumstances Employment Actions).

Grade-Point Average (GPA)

A measure of the overall quality of a student’s coursework. GPA is calculated by dividing the total grade points earned by the total number of credit hours attempted. Grade points are calculated for each course by multiplying the number of credit hours for the individual course by the point value assigned to the student’s grade. Leter Grade: Point Value Per Credit: A 4 A- 3.67 B+ 3.33 B 3 B- 2.67 C+ 2.33 C 2 D 1 F 0 P


A more flexible agreement (than a contract) that supports a public purpose, initiative or achieves a particular aim.

Group/Committee/Team Category

This category serves to encourage organized committees or other recognized groups to recognize employees for their work as it relates to the mission of the committee. Once the group establishes a recognition program, it is responsible for managing it.


A member of the general public who is not a registered student, employee, or sponsored visitor, and who may access information technology resources intended for public use.


The act of systematic and/or unwanted and annoying action of one party or a group, including threats and demands.

Hate Crime

A crime reported to local police agencies or to a Campus security authority that manifests evidence that the victim was intentionally selected because of the perpetrator’s bias against the victim. For the purposes of this section, the categories of bias include the victim’s actual or perceived race, religion, gender, gender identity, sexual orientation, ethnicity, national origin, and disability.

Health Care Provider

Provider of services as defined in the ss act, of medical or health services

Health Care Provider Certificate

Is the certification of a serious health condition issued by a Health Care Provider on the approved form.

Hiring Authority

The person responsible for hiring for the job opening. The Hiring Authority must be a Dean, Director, Executive Director, Vice President or the President.

Hiring official

is the administrative official seeking to fill a vacant position.

Hiring Panel

A small group of employees selected and trained to assist the Hiring Authority in the formation of interview questions, design of skills demonstration, interviewing, rating and selecting of the final candidate(s) for a job opening. Representation on the panel should include members of the department and school with whom the position will interact most frequently.

Hiring Panel Chair

Selected by the Hiring Authority and trained to lead and guide the Hiring Panel. This role, in consultation with the Hiring Authority and the Panel members ensures that questions and any demonstrations are related to the position and reflect the skills required for the position. He or she also ensures that the conduct of the panel is fair and equitable to all candidates.


The day when the entire college is closed.

Holiday period

The calendar day or days observed as the holiday.

Home Means

a. For per diem purposes, the area within a 35-mile radius of the place of legal residence as defined in Section 1-1-7 NMSA 1978 (1995 Repl. Pamp.);


The quality or condition of having or displaying strong moral principles, especially with regard to lying, cheating, or stealing; fair dealing; truthfulness; integrity.


Gifts given by way of honoring or paying respect to someone or something; spec. a (voluntary) fee for professional services which are rendered nominally without charge.

Honors Add-ons

are independent study courses that include scholarly inquiry beyond the expectations of standard coursework. Written contracts between students and faculty members specify discipline-specific outcomes for each course.

Hosted Email

An internet based email service hosted, operated, and maintained by a third-party such as, but not limited to, Apple, Google, Microsoft, or Yahoo. The terms and conditions on the use of such service follows the third-party's terms and conditions.

Hostile work environment harassment

Unwelcome sexual conduct that is so severe or pervasive that it has the effect of unreasonably interfering with work performance or creating an intimidating or offensive working environment.

I & G Expenditures (Instructional and General)

Represent general operating costs, including compensation.

I & G Revenues

Funds received by the College from tuition and fees, state appropriations, local mil levy appropriations, and other sources intended to support I & G expenditures.


(see Video)

In Loco Parentis

Means demonstrating the intent to and accepting the responsibility for acting as a parent to another.

In-state travel

Travel within the boundaries of the state of New Mexico.

Independent Study

is an approved arrangement between a faculty member and an individual student or a small group of students, and consists of the student(s) fulfilling the requirements for an existing credit course or a special project (SFCC 2017-2018 Catalog, p. 27).

Industry Certification

is a voluntary process through which individuals are assessed by an independent, third-party certifying entity using predetermined standards for knowledge, skills, and competencies, resulting in the award of a credential that is nationally recognized, and must be at least one of the following:
• Within an industry that addresses a critical local or statewide economic need;
• Linked to an occupation that is included in the workforce system’s targeted occupation list;
• Linked to an occupation that is identified as emerging.

Industry Standards

are the generally accepted requirements attained by the members of an industry.

Information Security Awareness Program

A clear set of activities the college adopts whose aim is to provide awareness of information security best practices and best efforts to prevent occurrence of information security breach.

Information Systems

The collective set of applications, programs, and modules used by the College to store and to process data and information in electronic format usually stored in a database either aggregate or disparate.

Information Technology Resources

All contracted or owned SFCC technology facilities, services, hardware, software, data storage, computer accounts, networks, and bandwidth; and all content and data (information) that comprise such technology.

Institutional Records of Student Complaints (Higher Learning Commission Policy FDCR.A.10.030)

An institution shall make available an account of the student complaints it has received, its processing of those complaints, and how that processing comports with the institution’s policies and procedures on the handling of grievances or complaints.

Institutional Response

means that the Student Affairs Officer may require a student to engage in community service to the College (e.g., write a paper about the impact of the student’s conduct or behavior on others, prepare a letter of apology, provide customer service, clean facilities if facilities were damaged, assist departments with a project, etc.).

Institutional Support (Exhibit 13)

Funds for executive-level activities concerned with management and long-range planning for the entire College, such as the Governing Board (planning, programming, legal services) and fiscal operations, and offices such as Governing Board, President, Foundation, Marketing and Public Relations, Planning and Institutional Research, Human Resources, Safety and Security, Financial Services.


Strict adherence to a standard of values and conduct.

Intellectual property

Defined as inventions, discoveries, technologies, processes, methods, trade secrets, computer software, literary works, instructional materials, publications, literature, art, dramatic and musical works, and all audiovisual materials including video, film, photographs, and audio programs that are in fixed form, regardless of format.

Interested Persons

Any director, principal officer, or member of the Governing Board or committee member with Governing Board delegated powers who has a direct or indirect financial interest, as defined in this policy.

Interim Vacancy

A temporary or provisional position. At SFCC this will be up to twelve months, during which the position will be posted so that it can be filled within the specified interim period. Exceptions to the time period will be allowed up to six (6) months beyond the original twelve (12) month appointment for a maximum of eighteen (18) months total in the interim capacity and may be made by the President in consultation with the CFO, the EDHR and the cognizant VP.

Intermittent leave

Short, recurring periods of required leave such as when a medical condition requires ongoing treatment of a short duration.

International Students

Nonimmigrants (aliens) coming temporarily to the United States to attend school. The applicant must plan to pursue a full-time program of academic study at an academic institution that is authorized by the USCIS to enroll foreign students.


Students enroll in an internship course and work in their field for at least 50 clock hours for each internship credit earned. Students are evaluated by faculty and training site supervisors for work they complete in the field. Internships may be paid or unpaid (SFCC 2017-2018 Catalog, p. 27).

Involuntary Termination

An employee separation required by the College, except for contract employees whose contracts specifically provide for resignation, retirement, or whose contracts expire and are not subject to an expectation of renewal or notice of termination, and except for temporary employees whose employment expires by its terms with or without notice.

Involuntary Transfer

Transfer involuntarily to another department because the position has been eliminated as a result of special circumstances in employment actions or based on needs of the College.


The New Mexico Inspection of Public Records Act, NMSA 1978 §§ 14-201 et seq (Inspection of New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2)

Job Abandonment

The circumstance in which an employee is absent for three consecutive work days or work shifts without approved leave from their supervisor, except when an emergency situation should arise.


All facility and/or building keys and access cards.

Laboratory Hour

Each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester. Students participate in an applied learning environment working with the faculty using hands-on methods to acquire the technical and conceptual skills.

Lactation Room

Means a clean, comfortable and private room containing a supportive chair, a table, an easily accessible and functioning electrical outlet, and a door that can be locked from the inside. SFCC-designated lactation rooms do not include bathroom stalls or locker rooms.

Lead Faculty /Program Heads

Full-time or adjunct faculty who receive appropriate course release or pay in order to assist their department chairs with managerial duties including supervision and evaluation of adjunct faculty; developing class schedules; recommending the hiring of adjunct faculty; curriculum and program development, addressing concerns and complaints, assessment and review; and oversight of laboratories and equipment.

Learning Assessment Committee (LAC)

The Learning Assessment Committee is a standing committee that actively promotes a culture of continuous quality improvement in teaching and learning through data-informed processes across all curricular and co-curricular areas. The LAC establishes and manages the learning assessment processes at SFCC.

Leave without Pay

See Unpaid leave

Lecture Hour

Each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester. Students participate in an applied learning environment working with the faculty using hands-on methods to acquire the technical and conceptual skills.

Lecture, Laboratory and Clinical Hours

Hours defined in each master syllabus with the total number of credit hours the course carries and broken down in lecture, laboratory and/or clinical components, which are directly related to contact time requirement s and to method of instruction.

Local Education Agency (LEA)

A district as defined in NMAC (a public school district, a state-chartered charter school or a state educational institution), or a bureau of Indian education-funded high school. In 2015, with the passage of NM Senate Bill 158, the definition expanded to include private schools and the families of home-schooled students who register with the Public Education Department and whose students are issued NM Student Teacher Accountability Reporting System (STARS) identification numbers.


A symbol that is used to identify a company and that appears on its products. As used herein, logo refers to an approved combination of lettering and graphic symbol.

Long-Term Use

Allocation of space for the duration of an academic semester or longer.

Look Back Period

The time period used to determine eligibility for medical benefits for employees scheduled to work less than 30 hours per week. If during the look back period (SFCC uses the 12 months prior to the determination of eligibility) the employee works an average of 30 hours or more per week, including all assignments for which he or she is paid, the employee will become eligible for medical benefits. Enrollment in benefits is not retroactive. Anyone who works fewer than 30 hours per week, on average, is not eligible for medical benefits.

Mailbox Size

The total size of the mailbox of a user including calendar, tasks, and folders in an inbox, outbox, sent items, and deleted folders.

Major Life Activites

Include, but are not limited to:
A.) Caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, sitting, reaching, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, interacting with others, and working;
B.) The operation of a major bodily function, including functions of the immune system, special sense organs and skin; normal cell growth; and digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, hemic, lymphatic, musculoskeletal, and reproductive functions. The operation of a major bodily function includes the operation of an individual organ within a body system.

Malicious Network Traffic

Any program, software, files or activity that is damaging or detrimental to information technology resources; including but not limited to malware, worms, spam, Trojan horses, spyware, or unauthorized monitoring or logging.

Master Course Syllabus

A document for each credit course that is approved by the Curriculum Committee and Vice President for Academic Affairs and includes the course credits broken into lecture, laboratory and/or clinical hours; the catalog description; major topics covered; learning outcomes; and evaluation criteria.

Multiple Measures of Competence

include testing that is done to evaluate skills that are learned on the job that reflect a measurement of competence in certain skills. Examples of these tests are Portfolio, Challenge Exams or demonstrated skills, Crosswalk of Training, Standardized Test.


Assignment of the name of a donor or contributor or an organization to a facility, space, or faculty assignment, i.e., endowed chair.

Nationally Recognized

is acknowledgement from an accrediting source that sets a national standard for competence in a specific profession.

Near Relative

For purposes of this policy, the near relative of an employee includes spouse, domestic partner, parents, brothers, sisters, children, stepparents, stepbrothers and stepsisters, stepchildren, parents-in-law, brothers- and sisters-in-law, sons- and daughters-in-law, and the immediate family members (parents, brothers and sisters, and children) of spouses and domestic partners, or is a person who receives financial support of more than 25 percent of their annual income, or is a person claimed as a dependent for federal income tax purposes.

New students

Students who are seeking a degree and meet one of the conditions described below beginning May 20, 2014:

News Media

Print and electronic news media, including but not limited to radio and television stations, newspapers, blogs and magazines, regardless of whether online or otherwise delivered.

Non-confidential SFCC entity

Any employee who is not one of those listed in Policy Statement F or a member of the counselling staff.

Non-consensual oral sex

Non-consensual contact between one person’s mouth and the genitals or anus of another person.

Non-Consensual Sexual Contact/Battery

Non-consensual touching, kissing, or fondling of another person in a sexual way, whether the person is clothed or unclothed; or forcing someone to touch another in a sexual way.

Non-credit course

Study for which academic credit is unavailable, sometimes referred to as continuing education.

Non-degree Student

Non-degree status is granted to applicants who wish to take courses for their own purposes without intending to seek any degree or certificate.

Non-exempt employee

An employee who is entitled to overtime pay and is usually paid hourly.


Is citizen of another country and not a U.S. citizen, defined by the Immigration and Nationality Act as an alien, who is residing in the United States on either a temporary or a permanent basis. Nonimmigrants may be in this country legally, i.e., with official documentation of legal authorization to reside here; or illegally, i.e., without official documentation of legal authorization to reside here.

Office of Information Technology (OIT)

The office responsible for implementing, maintaining, and developing information systems and technology at the College.

Office of Planning and Institutional Effectiveness (OPIE)

The office responsible for reporting the official descriptive and inferential statistics data for the College.

Operation and Maintenance of Plant (Exhibit 14)

Funds for the operation and maintenance of the physical plant, such as services and maintenance related to landscaping and grounds, facilities, utilities, fire protection, property insurance, physical plant administration, building maintenance, custodial services, and utilities. It does not include expenditures from the institutional plant fund accounts.

Organizational Unit

An office, department, division, school or small business unit that falls under the College’s administrative purview. This includes, but is not limited to, academic departments and schools, centers of excellence, Continuing Education, Kids Campus, Santa Fe Higher Education Center and SFCC Training Center Corporation.

Other Emergencies

A condition, such as threats to the campus or damage by failure of the infrastructure, which adversely affects the ability to use all or a portion of the campus.

Out-of-State Travel

Travel beyond the exterior boundaries of the state of New Mexico.


is time worked in excess of 40 hours in a standard workweek by a non-exempt employee.

Overtime Compensation

is 1.5 times the straight-time rate. Weighted average calculation will be used for overtime resulting from a secondary position.

Paid Leave

Time that an employee is not working but is paid by the College. Payment may be full payment of salary or partial payment. Examples include Administrative Leave, Jury Duty, Public Board or Commission Leave, Voting Leave and Military Leave.

Part-Time Faculty

Faculty who are contracted to teach a specific number of credit hours per semester rather than on a course by course basis. Part-time faculty will be required to provide availability hours to students and do college service.

Partial campus closure

The closure of the college campus in response to any planned event. Generally services to students and the community are curtailed (restricted) or not provided unless otherwise decided by the President. Staff and faculty may be required to report to duty.


According to the U.S. Patent Office, is the grant of a property right to the inventor, issued by the United States Patent and Trademark Office.

Pay hours

Compensation received for time and effort by a faculty member for teaching a course.

Per Diem Rate

The maximum reimbursement rates allowed pursuant to the Act. Per Diem rates may be paid without regard to whether expenses are actually incurred.

Performance Improvement Plan

A formal agreement between the supervisor and the employee aimed at improving the employee’s job production when it has fallen below expectations and may last up to six (6) months from the date issued.

Personal Protective Equipment

Is equipment worn to minimize exposure to serious workplace injuries and illnesses.

Personal Visitors

means friends and family of employees who come and visit them in the office.

Personally Identifiable Information (PII)

A set of distinct information that identifies a person such as social security number s, tax identification numbers, birthdays, addresses, email addresses, driver' license numbers, telephone numbers, SFCC A numbers, or any aggregate student data that is less than 10 individuals. Directory information is excluded from PII unless a student has requested the Registrar’s Office not to disclose his/her information.


Is the intentional or unintentional representation of another’s work as one’s own, without proper acknowledgement of the original author or creator of the work.

Planned event

A scheduled event such as staff development day, or other planned event, which may necessitate a delayed opening schedule or a partial closure of the campus. Areas remaining open during a planned event are those that are required to provide adequate levels of safety and building operations. Other areas may remain open during planned events as determined by the President.


A broad rule, principle, plan or course of action that the Governing Board adopts for the College through its approval process to guide the work of the College.

Policy Overview

Provides a summary statement about the subject addressed in the policy.

Policy Process

Is a section reserved for any definitions that might need to be clarified or that help set a context for the policy wording. If there are no definitions needed, the policy should leave this section blank.

Policy Statement

Is a high-level statement that defines and summarizes the requirements of the policy.

Poster or User

A person submitting content to any social media that is officially recognized by SFCC. See also End User. See also User.


Refers to any means used to display publicity. Forms of postings include, but are not limited to, fliers, handouts, posters, decals, stickers, banners, sidewalk chalk, newspapers and magazines, and yard signs.

Practicum Courses

are designed to give students hands-on field experiences that complement their classroom learning. Students work under the supervision of faculty as part of their course work (SFCC 2017-2018 Catalog, p. 28).


A course or requirement that must be completed successfully before a student may enroll in a particular course or program.

Prior Learning Assessment (PLA)

is the process by which learning that has occurred outside of the traditional classroom setting that did not result in a specific certification or licensure is evaluated, through measures such as the College Level Examination Program, DANTES Standardized Subject Tests (DSST) and Advanced Placement exams, portfolio and challenge exam. This learning is assessed and evaluated by a relevant subject matter expert in the department or school that the prior learning applies to.

Privacy Areas

Areas such as bathrooms, lactation rooms, shower areas, and changing rooms, and private offices; where student and staff will have a reasonable expectation of privacy.


is a trial period (on a case-by-case basis) for the purpose of redemption or correction of previous inappropriate conduct.

Probationary Employee

An employee who has been hired to fill a regular full or part-time position who is working in the position during a probationary period. Refer to Policy 4-39: SFCC Employment of Regular Employees for further description.

Probationary Faculty Member

An employee hired by the college to provide instruction as a faculty member, except an adjunct faculty member, who has not completed the faculty probationary period. Refer to Policy 4-44 SFCC Employment of Faculty for further description.

Probationary Period

The initial period of full- or part-time regular employment by employees who are hired to fill regular positions. The probationary period consists of unbroken employment status for one year from date of hire in the same position the employee was hired in. If an employee transfers to another position during their probation period, the probation period will start over at the time of transfer not to exceed 18 months. In the event of a College-initiated reclassification of a position into a different employee type, the new classification of the position with similar duties will govern the probationary period. During the probationary period, a Probationary Employee is not eligible for Earned Educational Leave. A Probationary Employee may be terminated with or without cause and with or without notice. If the employee successfully concludes the probationary period, the employee automatically becomes a Regular Employee. If there is attendance, conduct or performance deficiencies during the Probationary Period the supervisor may, in lieu of termination, extend the employee’s probationary period for up to six additional months with the approval of Executive Director of Human Resources. A decision to terminate a Probationary Employee is not subject to appeal or review except pursuant to the SFCC Employee Concerns and Complaints Policy 4-3 for a violation of College policy.


a.                 Purchasing, renting, leasing, lease purchasing or otherwise acquiring items of tangible personal property, services or construction; and

Procurement Code

§ 13-1-1 NMSA 1978 et seq, as amended from time to time.

Professional Portfolio

is documentation presented by the prospective faculty member that provides sufficient evidence of subject area mastery.

Program Learning Outcomes (PLOs)

Program learning outcomes identify what students will know and be able to do by the end of a degree or certificate program – the significant and essential knowledge, skills, and competencies that constitute the integrated learning needed by the graduate of a program.

Progressive Discipline

Begins when informal performance or behavior discussions do not resolve the issue and includes Corrective Action and Disciplinary Action.

Protected Activity

For purposes of this policy, means opposing or reporting alleged violations of SFCC policies, participating in proceedings related to claimed policy violations, or requesting accommodations permitted under SFCC policies. Protected activity includes opposition to a practice believed to be in violation of SFCC policies, such as informing a manager or supervisor that an SFCC policy is being violating. Such opposition is protected from retaliation as long as it is based on a reasonable, good-faith belief that the complained of practice violates SFCC policies and the manner of the opposition is reasonable.

Protected Classes

The basis (or bases) on which the College prohibits discrimination. These include race; religion; color; national origin; ancestry; gender; gender identity; age; physical or mental disability, or handicap; serious medical condition; veteran's status; spousal affiliation; and any other basis prohibited by law.

Protective Gear

Protective clothing, helmets, goggles, or other garments or equipment designed to protect the wearer's body from injury.

Public Bulletin Boards

Bulletin boards located throughout campus designated for posting of publicity by off-campus entities and personal notices.

Public Records

All writings made, maintained, or kept by the state, or any agency, institution, or subdivision thereof, for use in the exercise of functions required or authorized by law or administrative rule, or involving the receipt or expenditure of public funds.

Public Service

Funds include revenues and expenditures for organizational units that are established primarily to provide non-instructional services that are beneficial to individuals and groups external to the institution: television and radio stations, general advisory services (e.g. the Small Business Development Corporation), health care and social services (early childhood center), consulting, and similar non-instructional services (conference center).


Anything created for the College or any of the College’s organizational units that is intended for public dissemination – whether printed or electronic, and whether produced on or off campus. Publications include, but are not limited to, advertisements, announcements, fliers, invitations, newsletters, posters, presentations, programs of events, social media, tickets, videos, websites/pages and other public notifications of convocations, meetings, luncheons or events.


Information used to increase public awareness of a subject.

Qualified Employee

Is an individual who, with or without reasonable accommodation, can perform the essential functions of the job in question.

Quid Pro Quo Harassment

Unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of employment or (2) submission to or rejection of the conduct is used as the basis for employment decisions.

Rape/Sexual Assault

The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.

Reasonable Accommodation

Is modification to the work environment or responsibilities to enable a qualified employee with a disability to perform the essential functions of a specific position. Reasonable accommodation should not impose an undue hardship on College operations or create a direct threat to the health or safety of the employee or others. The determination of reasonable accommodation should be made after an interactive process between the employee and the College. Reasonable accommodation may include, but is not limited to:
A.) Making existing facilities used by employees readily accessible to and usable by individuals with disabilities;
B.) Job restructuring; part-time or modified work schedules; reassignment to a vacant position; acquisition or modifications of equipment or devices; appropriate adjustment or modifications of examinations, training materials, or policies; the provision of qualified readers or interpreters; and other similar accommodation for individuals with disabilities.

Reasonable Person

A reasonable person under similar circumstances and with similar identities to the victim.

Recognized student organization

One that has been formed for educational, professional, social, recreational, or other lawful purposes, derives the majority of its membership and all of its leadership from the student body of SFCC, has been approved for recognition by the Office of Student Development and maintains a current registration.

Records Custodian

Designated by the Executive Director of the Office of Marketing and Public Relations as the official, SFCC respondent to IPRA requests. The Records Custodian responds to all request to inspect public records.

Reduced leave

Leave taken when an employee needs to work on a shorter schedule than normal because of their medical condition.

Reduction in Force or “RIF”

The termination of any employee, or the non-renewal of a member’s or other contract employee’s contract, as a result of a bona fide financial emergency, discontinuation or cancellation of a college program, or restructuring of a college office or function. A RIF constitutes good cause for the termination of an employee’s employment or the termination or non-renewal of a faculty member’s or other contract employee’s contract.


is a return of payment(s) made by a student to register for and participate in a course or program.

Registered Student Club or Organization

is a College-sponsored group that provides students the opportunity to share interests in academic or extracurricular activities. Involvement in clubs and organizations supports student retention and encourages engagement on and off campus. Students interact with peers and campus community members to pursue these interests and develop lifelong skills.
Requirements for becoming a Registered Club or Organization:

1. Must be comprised of seven or more students who are registered in at least one credit hour (audit or credit),
2. Must have a sponsor who is a part- or full-time SFCC faculty or staff member.
3. Officers and advisers must attend orientation, and
4. Must comply with SFCC policies and procedures.
In addition, a Registered Club:

1. Must submit an application with the Office of Student Development, and
2. Is eligible for funding from the Student Government Association.
A Registered Student Organization is not eligible for funding through the Student Government Association unless they choose to become a Registered Student Club.

Regular Status

An employee who has been hired to fill a full or part-time position which includes benefits.

Related requirements

Required courses (if any) from which students may choose that are in or are closely related to the major field of study.


Adjusting or reallocating furniture in support of occupants moving into an area.


means that the academic program must develop and carry out a remediation plan based on the deficits determined in the review. An academic program under remediation will undergo an additional review in accordance with the remediation plan.

Renewal and Replacement

Are expenditures for major maintenance or renewal and replacement of existing plant assets, including buildings, campus infrastructure and equipment that do not increase the institution’s investment in plant.


Physically improving the permanent components of a space, such as reconfiguring walls or providing new furnishings.


Changing the use of an area from one purpose to another, such as office to classroom.


The condition, quality, or fact of being highly regarded or esteemed; credit, fame, distinction; respectability, good report.


Refers to written voluntary termination of employment by the employee or completion of resignation form.


Deferential regard or esteem felt or shown towards a person, thing, or quality.

Responsible Parties

Responsible Parties. Any person who has significant obligations for student or Campus activity, including but not limited to student and employee discipline, and in identifying and reporting crimes on Campus. Responsible Parties include but are not limited to:

Restructuring of an office or function

The establishment, removal or reclassification of personnel in an office, program, center, institute or department when it is in the best interests of the college to do so.


When an employer takes an adverse action against an employee for participating in a protected activity.

Retaliation – Protection from

Prohibiting retaliation, intervening early in sensitive areas where retaliation is a particular concern, promptly investigating claims of alleged retaliation, training managers and employees in expectations for not engaging in retaliation, pursuing discipline as needed if retaliation is confirmed.


The election of an employee to receive retirement benefits for which the employee is eligible under the New Mexico Educational Retirement Act (ERA) or an alternative retirement plan (ARP)

Rights and Responsibilities Reserved by the College

are areas that are reserved by the College as exclusive management rights and are not subject to review. The following issues are precluded from review under this policy:
1. Content of College policies;
2. Final interpretation by President of policy or final decision about the application of a policy or resource.The President’s decision is final and binding upon the parties.
3. A review of a decision involving the same student and the same issue but naming another responding person;
4. Decisions or directives of the Governing Board or other external authorities having jurisdiction or programmatic responsibilities over the College;
5. Funding and program priorities;
6. Allocation of resources, staff, equipment, or space;
7. Scheduling of operations, closures, holidays and other events;
8. Overall allocations for tuition and other fee increases;
9. Class schedules and work schedules in order to support student and community needs;
10. Parking violations; and,
11. Any action taken in compliance with a court order, arbitration decision, statutory directive, city or county ordinance, or the administrative ruling, rules or regulations of an authority having jurisdiction over the College.

Salaried employee

An employee who is paid a regular salary rather than an hourly wage.

Scope and Applicability

Sets the parameters for developing Santa Fe Community College policy and identifies all who must adhere to the requirements of the policy.

Security Breach

Any activity that leads to the damage or unauthorized access of an information technology resource.


Is an employee’s length of continuous employment at the College.

Separation from the College

Including but not limited to resignation, termination, retirement, or loss of student status.

Serious Health Condition

An illness, injury, impairment, or physical or mental condition that involves:

Service Animals

Dogs, except as otherwise specified, that are individually trained to do work or perform tasks for people with disabilities. The work or task a dog has been trained to provide must be directly related to the person's disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. A Service Animal in training is a Service Animal for the purposes of this policy.

Sexual Contact/Battery

Non-consensual touching, kissing, or fondling of another person in a sexual way, whether the person is clothed or unclothed; or forcing someone to touch another in a sexual way.

Sexual Exploitation

Taking sexual advantage of another person without consent, including, without limitation, indecent exposure; voyeurism; non-consensual recording, photographing, or transmitting identifiable images of private sexual activity and/or the intimate parts of another person; and/or allowing third parties to observe private sexual acts.

Sexual Harassment

A form of unlawful sex discrimination that is defined as unwelcome conduct of a sexual nature or unwelcome conduct directed at a person because of his or her sex or gender.  Types of sexual harassment include Quid Pro Quo Harassment and Hostile Environment Harassment.  Quid Pro Quo Harassment involves unwelcome sexual advances or requests for sexual favors or other verbal or physical conduct of a sexual nature which is made an explicit or implicit condition of participation in a College program or activity or College employment or an employment decision.  Hostile Environment Harassment occurs when unwelcome sexual conduct is so severe or pervasive that it has the effect of unreasonably interfering with an employee’s work performance or a student’s ability to participate in or benefit from an education program or activity or creates an intimidating, threatening or abusive educational or employment environment.  For more information about sexual harassment and examples of sexual harassment see Policies 2-22 Student Sexual Harassment and 4-10 Sexual Harassment.

Sexual Misconduct

Includes inappropriate sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature. Sexual misconduct includes non-consensual sexual intercourse, non-consensual sexual contact, sexual exploitation, interpersonal relationship violence, sex/gender-based stalking and sexual harassment. While SFCC’s standards and definitions may differ from the New Mexico Code, sexual misconduct often overlaps with crimes of rape, sexual assault, sexual harassment, stalking, dating/relationship violence and domestic violence and by electronic means such as by social media applications, telephone, email, and texting commonly referred to as “sexting,” “cyberstalking,” and “cyberbullying.” (See Policy 2-22 Student Sexual Harassment.) See Policy 4-10 Sexual Harassment.

Sexual Violence

Refers to physical sexual acts perpetrated with force or coercion against a person’s will; or where a person has not given consent as defined in this policy or is unable to consent due to his or her use of alcohol or drugs, or disability, or age. Examples include, but are not limited to:

SFCC Campus or Location

Means the main campus, the Higher Education Center campus and any other location the College owns or leases.

SFCC Community

consists of all those who participate in the learning environment at SFCC, including staff, student, faculty, administration, and the Board.

SFCC Email System

Local and internet-based email systems maintained and administered by SFCC for its students, faculty, and staff.

SFCC Property

Means all property that SFCC has provided to the employee to facilitate their performance, and may include but not be limited to computer hardware, mobile telephones, office supplies and similar matters.

SFCC Values

Student learning, Excellence, People, Social responsibility, and Integrity

Shared Accounts

Accounts with multiple users that are intended for campus activities or departmental needs.

Short-Term Use

Allocation of space for duration of a few days and less than an academic semester.

Small Purchase

As described in § 13-1-1 25 NMSA 1978, as amended from time to time.

Social Media

Any online or mobile content or application that allow for user-generated exchanges of information. For purposes of this policy, social media primarily includes virtual communities and publishing platforms, such as Facebook, Instagram, Google+, Twitter, LinkedIn, Flickr, SnapChat and YouTube, etc. This definition does not apply to the College’s learning management systems used for academic or training purposes.

Social Media Accounts

These are accounts or profiles created in social media outlets, such as Facebook, Twitter, YouTube, Flickr and LinkedIn.

Social Media Best Practices

Guidelines, ethical considerations, and conventions for creating successful social media campaigns and accounts that conform to the College's best interests and adhere to applicable SFCC policies.

Social Media Terms and Conditions

The terms and conditions imposed by the social media website in which the user is participating.


The act of requesting something – usually money.

Son or Daughter

A biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis , who is either under age 18, or age 18 or older and "incapable of self-care because of a mental or physical disability" at the time that FMLA leave is to commence.

Son or Daughter of a Covered Service member

A covered service member's biological, adopted, or foster child, stepchild, legal ward, or a child for whom the covered service member stood in loco parentis, and who is of any age.

Son or Daughter on Covered Active Duty or Call to Covered Active Duty Status

The employee's biological, adopted, or foster child, stepchild, legal ward, or a child for whom the employee stood in loco parentis, who is on covered active duty or call to covered active duty status, and who is of any age.

Special Event

A cultural, sporting, business or other type of unique activity occurring for a limited or fixed duration, (one time, annual).

Special Service Groups

include those individuals who possess skills such as being bilingual, having technical expertise, having social services experience and/or working with youth, the homeless or other unique populations.

Specific contracts

Written for the creation of intellectual property by faculty or staff, on behalf of the College, that is mutually determined to be outside the regular work assignment of that faculty or staff member.

Sponsored Visitor

Consultants, vendors, or others who have been authorized by SFCC for temporary access to relevant information technology resources.


Husband or wife as defined or recognized under State law for purposes of marriage in the State where the employee resides, including common law marriage in States where it is recognized. Spouse also includes Domestic Partners.

Staff Probationary Period

The initial period of full- or part-time regular employment by employees who are hired to fill regular positions. The probationary period consists of unbroken employment status for one full year from date of hire in the same position the employee was hired in. If an employee transfers to another position during their probation period, the probation period will start over at the time of transfer.


Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others or suffer substantial emotional distress. Stalking can also be conducted through electronic means by social media applications, telephone, email, texting, or what is commonly referred to as “sexting” or “cyberstalking.”

Standard degree requirements

Mandatory for all SFCC associate degrees and consist of 1 credit hour satisfying the Health and Wellness requirement.

Standards of Professionalism

Describes a set of behaviors that faculty are expected to practice in the workplace.

Statement of Accountability/Responsibility

Refers the officially designated administrative official of the College charged with the implementation and enforcement and electronic maintenance of the policy and its associated procedures.

Statewide Dual Credit Master Agreement

Pre-existing agreement between SFCC and the local education agency (LEA) – state funded high school and charter high schools, as required by NMSA 1978 21-1-1.2 and NMAC (PED) 6.30.7 establish the Dual Credit program in New Mexico.

Strategic Plan

A document approved by the governing board, that uses agreed upon long-term and short-term goals to guide college operations and focus college resources.

Student Aid and Grants

Financial assistance provided to students in the form of outright grants, tuition and fee waivers and remissions trainee stipends, and gifts and prizes, either awarded by and/or administered through the College.

Student credit hours (SCH)

The number of credit hours for a particular course multiplied by the number of students enrolled in that course.

Student Prior Learning Portfolio

is a formal communication presented by the student to the College as a petition requesting credit or recognition for self-directed learning that has taken place outside of the classroom. A typical portfolio contains documents to provide sufficient evidence that a subject matter expert can use as a basis for an evaluation to measure if certain learning objectives have been met (Policy 3-18 Credit for Prior Learning).

Student Services (Exhibit 12)

Funds for activities that contribute to the student’s emotional and physical well-being, such as counseling, career guidance and student aid administration and offices such as Enrollment, Registrar, Financial Aid, Counseling Services, Career Services, Student Services administration, etc.

Student Social and Cultural

Are funds for activities whose primary purpose is to contribute to students’ emotional and physical well-being and to their intellectual, cultural and social development outside the context of the formal instruction program, such as student government, student leadership, student organizations and clubs, and student activities.

Student Worker

A student who has been hired to work for a College office and whose position has been funded by Financial Aid and is not paid through College employee funds.


is a subdivision of a field of study within an academic discipline.

Subject Matter Expert

is a department designated employee who is trained and has knowledge, experience and expertise about a specific course or field of study.

Substance abuse

Use of controlled substances as identified in Schedules I through V of the Controlled Substances Act of the United States Code (Title XXI, Chapter 13), where the use is not authorized by law or a valid doctor's prescription. For purposes of this policy, substance abuse also includes the use of alcohol while on working status or on work premises (except as specifically authorized by the College President). An employee is considered to be on working status during hours they are being paid to work and is not on leave, regardless of whether the employee is on or off campus.

Substantial contribution

A donation of $1,000,000 or more or a contribution that significantly advances an educational program of the College and will be coordinated through the Foundation.

Substantial emotional distress

Significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

Supplemental Compensation

Additional compensation provided to staff employees who perform duties that are substantially outside the scope or reasonable potential scope of the individual's position and/or normal work schedule for a limited time. Supplemental compensation of faculty members is described in SFCC Policy 3-6 Faculty Workload.

Surveillance Camera

Any item, system, camera, technology device, and communications device used alone or in conjunction with a network for the purpose of gathering, monitoring, recording or storing an image or images of College facilities and / or people in College facilities.  Image capture may use any technological format.

Surveillance Monitoring or Recording

Using a camera or other related technology to observe, review, report, or store visual images for the purpose of determining crime and protecting the safety and security of the SFCC.


A removal of the employee from the workplace without pay for disciplinary reasons.

System Distribution List

A collection of email addresses stored on the email system used and intended to send an email to two or more email addresses. The intention is to send an email to more than one email address without overloading the system. Another term used for this purpose is electronic mailshot.

System Owner

An individual with operational, technical and overall responsibility for all aspects of a particular information technology system.

Technology Resources

All college technology factilities, services, hardware, software, data storage, computer accounts, networks and bandwidth; and all content and data that comprise college technology.

Technology Strategic Plan

A comprehensive technology plan that defines SFCC’s short- and long-term technology and infrastructure plans to guide college operations and focus college resources.


Means working from a remote site, such as a private home, instead of commuting to a designated headquarters. Emphasis is placed on information or communication exchanged through telephones and remote devices such as computers and fax machines to allow an employee to work at a remote workplace. Telecommuting does not include online instruction through a learning management system, instruction done by adjunct instructors, or casual, intermittent work performed by employees to supplement the work they regularly do at an SFCC property.

Temporary Assignment

Means a supplemental job for a current employee.

Termination for Cause

The involuntary separation of an employee from employment with the College.

Tested Experience

demonstrates a breadth and depth of experience outside of the classroom relevant to the discipline in which the faculty member may teach. Tested experience is established through evaluation of a minimum threshold of professional experience, consideration of demonstrated skill sets, portfolios, professional, industry, and subject matter certifications and experience, additional credentials, publications, and experiences that establish expertise in the specific discipline or program area in which they will be teaching as well as demonstrated skill sets derived from work experience, comb­ined with training, that contributes to knowledge and expertise in a given subject area, of no less than two years.

Threatening Behavior

Any behavior, intentional or reckless, that by its nature would be interpreted by a reasonable person as intent to harm another person or damage to property. Threats may be oral, written, or communicated through gestures, conventional mail, electronic mail, texting, fax, telephone and may be direct or implied.


Refers to the voluntary transfer of an employee from a current position to another open position in the College, even if the new position has a lower salary or pay level.

Transfer Credit

is academic credit earned at other postsecondary institutions that is transferred to SFCC.

Transfer Degree Programs (also known as university-parallel programs)

Two-year degrees designed for students intending to transfer to upper-division baccalaureate programs. Transfer degree programs are intended to parallel the first two years of study at four-year institutions.

Transfer student

A person who has attended another university, college, or other postsecondary educational institution and who applies to SFCC to receive SFCC credit for coursework completed at the previous institution(s).

Travel for per diem purposes

Being on official college business or activity away from home as defined herein, and at least 35 miles from the designated post of duty of the employee or from the SFCC Campus.

Under the influence

A blood alcohol level beyond the level permissible under New Mexico state law for operating a motor vehicle.

Undue hardship

With respect to the provision of accommodation means significant difficulty or expense incurred by a covered entity, when considered in light of the factors set forth in this section. Factors to be considered in determining whether accommodation would impose an undue hardship on the College, include:
A.) The nature and net cost of the accommodation needed, taking into consideration the availability of tax credits and deductions, and/or outside funding;
B.) The overall financial resources involved in the provision of reasonable accommodation, the number of persons employed at such facility, and the effect on expenses and resources;
C.) The overall financial resources of the College, the overall size of the College’s operations with respect to the number of its employees, and the number, type and location of its facilities;
D.) The type of operation or operations of the College, including the composition, structure and functions of the College’s workforce, and the geographic separateness and administrative or fiscal relationship of the facility or facilities in question to the College;
E.) The impact of accommodation upon the operation of the facility, including the impact on the ability of other employees to perform their duties and the impact on the facility’s ability to conduct business.


A College specified article or articles of clothing meant to be worn while working.

Unpaid Leave or Leave without Pay

Time the employee is not working and is not paid. Examples include leave for personal reasons, professional development or for medical leave after all sick leave, annual leave and compensatory leave is exhausted.

Unplanned event

A weather related condition, or other emergency situation, that adversely affects the ability of campus personnel to adequately assure safe and secure campus operations, and which could place the general public, visitors, students, and/or employees at risk. Closure due to an unplanned event may be full or partial closure.

Unqualified Person

Lacking the qualities, attributes, or accomplishments required to be or do something.

Unsatisfactory Performance

Or major weakness in performance in defined as a departure from the acceptable standards of performance established by or for full-time professional employees on contract (i.e., faculty or administrative staff) in fulfilling their job duties or responsibilities as indicated in such documents as employment contracts, job descriptions, employee handbooks, or evaluations plans (see Policy 4-37, Evaluation of Faculty, or Policy 4-38, Evaluation of Administrative and Support Staff) or the college's Formal policies and procedures.


Any entity, including, but not limited to staff, faculty, students, consultants, and vendors, who interact with technology resources and services provided by Santa Fe Community College. See also End User. See also Poster or User.

Verbal Coaching

Involves a discussion between a supervisor and an employee to address performance or conduct concerns of a minor nature. It is intended an informal discussion between the supervisor and the employee and does not need to be documented.


The comprehensive term for all recorded (still or action) images that are addressed as part of this policy. It is visual only (no audio); can include, is not limited to, data, footage, images, recordings, and information.


Observing the live camera feed as it occurs.

Violent Behavior

Any behavior, intentional or reckless, which results in bodily harm to another person and/or damage to property.

Voluntary termination

see Resignation.


is anyone who, without compensation or expectation of compensation beyond reimbursement, performs a task at the direction of and on behalf of SFCC, and who has completed a Volunteer Information and Waiver Form prior to performance of any task or service. Volunteers shall not be considered “employees” of the College.

Voting Governing Board Member

An elected or duly appointed (replacement) member of the Governing Board.


An act resulting in the expenditure, consumption, mismanagement, and use or squandering of institutional assets or resources to the detriment or potential detriment of the institution. Waste may also result from incurring unnecessary expenses due to inefficient or ineffective practices, systems or controls.

Weather event

Weather-related condition or weather-related damage that adversely affects the ability of campus personnel to adequately assure safe and secure campus operations and which could place the general public, visitors, students, or employees at risk.

Weighted Average

The employee’s total compensation for the two jobs is divided by the total number of hours worked. That figure is the weighted average rate, on which the overtime rate will be based.

Work Restrictions

Are job activities that a licensed health care provider has determined the employee with a disability cannot perform because of a physical or mental impairment.

Working Days

means Monday – Friday, except for regularly scheduled holidays.

Written Warning

Issued when an employee’s behavior or performance did not improve following verbal warning or when the supervisor believes, after consultation with the OHR, it is determined that more severe action is appropriate.

Youth Camp

means a program that:
A.) is operated by or on the College campus;
B.) offers recreational , athletic, or educational activities for at least five (5) campers who:
• are not enrolled at the institution;
• attend or temporarily reside at the camp for all or part of at least four (4) days; and
C.) is not a day camp or youth camp required to be licensed by the Department of Family and Protective Services.