TermDefinitionsRelated Policies
Involves behavior that is deficient or improper when compared with behavior that a prudent person would consider a reasonable and necessary business practice given the facts and circumstances. Abuse includes misuse of authority or position for personal financial interest or those of an immediate or close family member or business associate.
Academic Advisory Committees
provide guidance and advice on program design, delivery and outcomes consistent with the College’s mission.
Academic Dishonesty
Means any behavior that misrepresents or falsifies the student’s knowledge, skills or ability with the goal of unjustified or illegitimate evaluation or gain and includes cheating, plagiarism and falsification or fabrication of records. Assisting another student in cheating, plagiarism and falsification of records is also academic dishonesty.
Academic endeavors
Undertakings in the pursuit, creation, and expression of knowledge and understanding, regardless of format. These include, but are not limited to, teaching, teaching methods, learning, researching, accessing and sharing information, publishing, and participating in professional activities. It does not include activities that are generally considered part of the administrative functions of the College.
Academic freedom
Defined as the right to freely engage in intellectual inquiry and debate without fear of censorship, sanction, or retaliation.
Academic Integrity
A fundamental principle which is important to the College. Students are responsible for ensuring they are honest in their academic pursuits. Academic dishonesty means any behavior that misrepresents or falsifies the student’s knowledge, skills or ability with the goal of unjustified or illegitimate evaluation or gain and includes cheating, plagiarism and falsification of records.
Academic Program Discontinuance
The cessation of an academic program, center, institute, or department based upon educational, academic, and financial considerations in accordance with Policy 3-5 Academic Program Review.
Academic Support (Exhibit 11)
Funds that provide support services for the College’s primary missions. This includes academic administration, libraries, galleries, ancillary support, academic personnel development and course and curriculum development.
Account Owner
An individual who has been assigned the privilege and the responsibility for access to any SFCC information technology resource.
ACE Guidelines
are the American Council on Education’s Guide to the Evaluation of Educational Experiences in the Armed Services, which outline credit recommendations for military transcripts.
Act, The
Per Diem and Mileage Act (10-8-1 NMSA 1978 et seq.), or successor statute.
Actual Travel Expenses
Reimbursement for the actual amounts incurred by the Board Member, student or employee for lodging and meals during travel, capped at the maximum rates allowed pursuant to the Act.
Adjunct Faculty
Contracted to teach on a course by course basis.
Adjunct Faculty Member
Contracted to teach on a course by course basis. Refer to Policy 4-44: SFCC Employment of Faculty for further description.
Administrative functions
those that support the operations of the College. Examples include, but are not limited to, producing marketing and promotional materials, writing computer code and applications, developing training materials, producing procedure manuals, writing policy, and all products of College committee and task force work.
Administrative Leave or Campus Closure
When the college is declared closed by the president (i.e., cases of inclement weather, emergency, etc.) those employees required to work during the specific time period that has been declared as closed shall be granted compensatory time off at the straight-time rate unless the employee qualifies for overtime pay.
Administrative Leave Pending HR Investigation
A temporary reassignment or administrative leave/investigatory suspension, as appropriate, may be used as an interim measure for at least two reasons:  (1) to allow the investigation to proceed without disruption of evidence, or (2) to preserve a safe, orderly, and professional work environment.
for the purpose of College policies, refers to those employees whom the President has assigned specific management duties and responsibilities.
Admission Requirements
Courses, skills, exams, certifications, or application materials that must be completed or provided before a student may be admitted to a degree or certificate program.
Adverse action
An action taken to try to keep someone from opposing an alleged SFCC policy violation, or from participating in a proceeding related to an alleged policy violation. Examples of adverse actions include: • Employment actions such as termination, refusal to hire, or and denial of promotion. • Other actions affecting employment such as threats, unjustified negative evaluations, unjustified negative references, or increased surveillance, and • Any other action such as an assault or unfounded civil or criminal charges that are likely to deter reasonable people from pursuing their rights Adverse actions do NOT include petty slights and annoyances, such as a negative comment in an otherwise positive or neutral evaluation, “snubbing” a colleague, or negative comments that are justified by an employee’s poor work performance or history.
A group or organization that is an extension of the College, such as the Training Center Corporation, Higher Education Center, SFCC Foundation, student organizations representing the College.
Agency Funds
Are monies held by the College acting as custodian or fiscal agent. These funds may be held on behalf of students, student clubs, faculty, staff, organizations, or some other third party and are not considered funds of the College.
Alternate Placement
Is the attempt to place a qualified employee with a disability in another position at the College. Alternate placement is attempted only if the Office of Human Resources and the employee’s supervisory chain to the Vice President level determines that no reasonable accommodation can be made to enable the employee to perform the essential functions of the current position.
Alternate-Time Assignment (ATA)
An assignment of a full-time faculty member to duties in lieu of teaching responsibilities.
Appearance of Impropriety
is a circumstance that appears to a reasonable observer to be improper, whether or not such a circumstance is an actual violation of policy or law.
Applicable Per Diem Rate
the maximum reimbursement rates allowed pursuant to the Act. Maximum rates of reimbursement in this policy shall automatically increase when they are increased in the Act.
notes the date the policy was adopted by the Board and the dates of any revisions.
Approved Electives
Optional courses (if any) from the "related requirements" list or any other courses that the student and his or her advisor determine to be appropriate and applicable to the degree.
Artistic Expression
The conscious use of skill and imagination in the production of objects or experience to communicate an idea and/or engender discussion.
Assessment of Student Learning Outcomes
refers to the systematic process of assessment of learning outcomes and data collection related to student learning in order to inform decisions about the improvement of teaching and learning. Assessment of student learning outcomes occurs at all levels of students’ experiences at SFCC.
Associate in Arts Degree (A.A)
is a transfer degree program designed for students majoring in such areas as the arts, business, humanities, social sciences, education and general studies.
Associate in Sciences (A.S.)
degree is a transfer degree program designed for students majoring in such areas as the physical or natural sciences, engineering and technology, and computer science.
The term used for registration in a credit class in which a student bears no responsibilities for completing assignments. Students receive neither grades or credit.
Audit Rule
A rule published by the New Mexico State Auditor governing the conduct of the annual audits of New Mexico public entities.
Refers to the date the policy was adopted by the Governing Board and the date of any revisions.
Authorized Access
Permission based on college role to access SFCC information technology resources.
Authorized passengers
Includes employees, students who have signed a release form, and other guests as approved by the President or his or her designee.
Authorized Social Media Staff
Members of the authorized social media staff are from the Office of Marketing and Public Relations and the Office of Information Technology. The purpose of the authorized social media staff is to help SFCC create, manage and succeed in u sing social media outlets to best support SFCC's academic mission.
Are entities that provide a service to students, faculty or staff and that charge a fee directly related to, but not necessarily equal to, the cost of the service. Auxiliary enterprises are managed as essentially self-supporting operations, such as a bookstore and food services.
Available Hours
Time in which full-time and part-time faculty are available to work with students on campus outside of class time and may include office hours or time spent in the tutoring center or learning labs.
Bake Sale
for the purposes of this policy, is a fund-raising event at which prepared and pre-packaged foods from a licensed facility are sold.
is something that supports the educational mission and/or enhances the visibility, image, reputation, reach or other value advantageous to the College.
is a packet that consists of requirements for driving the vehicle, information such as registration, travel log, and vehicle keys.
Every other week.
Bona Fide Financial Emergency
An actual or impending immediate financial crisis, as determined by the governing board that threatens the continuation of college operations under the current structure.
Break in Service
Occurs when an employee’s employment relationship with the College ends regardless of the length of time before re-employment. Transfers, promotions, reassignments and similar movement from one position to another when the employee’s employment relationship with the College is continuous shall not be considered a break in service.
Means pumping or expressing milk as well as nursing directly from the breast.
CAEL Standards
are set by the Council for Adult and Experiential Learning for how prior learning assessments should be performed and how college credit should be awarded (ex: Ten Standards for Assessing Learning and Ensuring Quality)
Call to active duty
Leave taken because of a qualifying exigency refers to a Federal call to active duty. State calls to active duty are not covered unless under order of the President of the United States, pursuant to one of the provisions of law identified in 29 CFR § 825.126(b)(2) of the FMLA regulations.
Is defined as using campus facilities or grounds for living accommodations or housing purposes, such as overnight sleeping or making preparations for overnight sleeping or making preparations for overnight sleeping (including the laying down of bedding for the purpose of sleeping), the making of any fire, or using a portable stove for cooking, lighting or warmth, or the use of tents, motor vehicles, or other structures for living or shelter.
Campus closure or Full campus closure
The shutdown of the college campus and suspension of classes for full or partial days. When the campus is closed, all classes are cancelled and no labs, student services or other services will be available to students or the public. Several departments on campus, including some functions within Plant Operations and Maintenance, Safety and Security will provide essential services. They may have workers assigned to perform essential functions as necessary to ensure safety and general building operations.
Campus Violence
Threatening and/or violent behavior that can include but is not limited to:
is an applicant who is the selected finalist and has been offered a position on a contingent basis, depending on the outcome of the background check for the position for which they have applied.
Capital Outlay
Expenditures for both major and minor projects that generally will increase the institution's investment in plant account. This exhibit contains two sections: one for allocated funds, and one for unallocated funds. Funds are allocated by action of the Governing Board, by appropriation, or by a third party funding source. Any other funds are unallocated.
Capital Projects
Are for major and minor projects that generally will increase the College’s investment in the plant account. Funds are allocated by action of the Governing Board, by appropriation or by a third-party funding source.
Car Pool Parking
is designated for two or more individuals consistently commuting to campus together in one vehicle.
Cash Match
refers to a cash contribution from SFCC, funds that are part of a sharing of costs in the form of actual currency (hard match), not in-kind contributions (soft match).
Catered Food
is food that is provided, set up, served, attended to and replenished by Food Services or the Culinary Arts Program.
refers to providing food and beverage services at a cost. For purposes of this policy, it does not refer to food provided by Food Services or Culinary Arts that a group or organization picks up and consumes at another location (take-out).
Cell Phones, College-Owned Cell Phones and Personally Owned Cell Phones
Cell Phones are non-contractual prepaid phones and all wireless handheld/mobile devices that require a service contract for operation.
Center for Diversity and Integrated Learning (CDIL) Advisory Council
A diverse group of trained individuals who advocate for and steer the consciousness of diversity and equity related issues at the College.
Central Purchasing Office
That office within a state agency or a local public body responsible for the control of procurement of items of tangible personal property, services or construction.
Certificates of Achievement
May be presented for completing a professional development program.
Certificates of Appreciation
May be presented to individuals or groups in recognition of their contributions or length of service to the College.
Certificates of Commendation
may be presented for outstanding contributions and service to the college.
A voluntary process through which individuals are assessed by an independent, third-party certifying entity using predetermined standards for knowledge, skills, and competencies, resulting in the award of a credential that is nationally recognized.
Certified Food Service Facility
means a kitchen in which food or drink is prepared for sale or for service on the premises that has a current license issued by the New Mexico Environment Department.
Chairs and Directors
Full-time faculty members who receive appropriate course release in order to assume managerial duties to support their academic programs and deans. These managerial duties include supervision and evaluation of full-time and adjunct faculty; developing class schedules; recommending the hiring of adjunct faculty; budget management; curriculum and program development, addressing concerns and complaints, assessment and review; and oversight of laboratories and equipment. Chair contract periods may include nine month, ten and one-half month, or twelve month depending on departmental and programmatic needs.
Challenge Exams
include College Level Examination Program (CLEP), DANTES Standardized Subject Tests (DSST) and Advanced Placement exams.
Includes using or attempting to use unauthorized materials such as notes, texts, visuals, electronic devices, copies of test materials and presenting the work of others to misrepresent the student’s knowledge, skills or ability. Unauthorized collaboration also constitutes cheating.
Chief Procurement Officer
That person within a state agency's or local public body's central purchasing office who is responsible for the control of procurement of items of tangible personal property, services or construction.
Behavior or speech appropriate to civil interactions; politeness, courtesy, consideration; absence of rudeness.
Reporting of statistics under the Clery Act uses federal offenses definitions that allow comparability across campuses, regardless of the state in which the campus is located. These definitions are as follows:
Co-Curricular Learning Assessment
is the formal assessment of the CSLOs within departments that provide students with learning opportunities that fall outside of academic courses and programs such as student development and student government activities.
Means the use of implicit or potential threats to influence someone to take an action they would not otherwise take of their own volition absent the threats.
Collaborative Use
for the purpose of this policy, is when SFCC provides College-owned or -leased property free or at a discounted rate to an individual, neighborhood association, organization or entity that helps support the College’s mission and public service priorities.
College Catalog
Includes information about the college, its mission, vision and values as well as information about fees, grades, transferability, financial aid, and programs. The catalog also includes degrees and certificates, course descriptions and faculty and staff of the college. The catalog is revised on an annual basis.
College Facilities/Property/Space
means all interior or exterior property leased or owned by SFCC including buildings, classrooms, laboratories, conference rooms, hallways, meeting rooms, parking lots, grounds, outdoor areas, tennis courts, ropes course, etc.; these exist to support academic achievement; includes SFCC assets and real estate, whether leased or owned, including the Santa Fe Higher Education Center and any other location not on the main campus.
College Groups
are those groups that are directly funded through the College’s operating budget, or that reside on the campus.
College Hearing Council
A list of individuals composed of staff and faculty members who are nominated by the governance groups to be council members, have completed the Office of Human Resources’ training, and may be selected to serve as College Hearing Panel members for appeal hearings brought by employees or students.
College Hearing Panel
Refers to a three-member panel that is formed from the College Hearing Council pool on an as-needed basis to hear appeals of disciplinary action taken by the College against an employee or student.
College Officials
includes any employee, board member, or administrator of SFCC as well as any attorneys, consultants, and independent contractors retained by SFCC.
College Service
furthers SFCC’s mission and operations, and may include the following: a. Student-related activities such as advising student clubs, recruiting new students, advising outside of office hours, and sponsoring extracurricular field trips to enrich student learning. b. Community service including unpaid collaboration with non-SFCC entities or individuals producing demonstrable outcomes directly connected to SFCC’s mission. Examples could include participation in school partnerships, serving on boards and advisory groups, making community presentations, and participation in community service organizations. c. College-related activities such as fostering cultural diversity, interacting with representatives from other academic institutions, participating in administratively convened committees (e.g., curriculum, assessment), participating in faculty-convened committees (e.g., Faculty Senate), special project groups (e.g., program review, AQIP projects (Academic Quality Improvement Program of the Higher Learning Commission), hiring panels, program-level curriculum development, writing and implementing grants, and helping coordinate off-campus programs. d. Active participation in professional organizations related to teaching field. e. Professional presentations and publications as appropriate.
College Sponsored Event or Activity
Event that is initiated, actively managed, planned and arranged by a member of the SFCC faculty or staff, or by members of a recognized student organization that is sponsored by the College, and is approved by an appropriate administrator. It may also be an event or activity that the College actively manages, is involved with, or oversees financially, physically, or administratively. Examples of student related activities and events that fall under this policy include, but are not limited to field trips, club sponsored trips, activities of recognized student organizations, and in situations where a student or recognized student organization officially represents SFCC at leadership academies, conferences or other programs.
College Sponsored Travel
Travel as part of a college class, travel opportunities that are offered by registered student organizations, and travel on behalf of the college or registered student organization.
College-level Courses
are numbered 1110 and above. They meet accepted standards of postsecondary academic rigor.
College’s best interest
To represent the college in a fair, accurate and legal manner while protecting the brand and reputation of the institution.
Common Student Learning Outcomes CSLOs
are learning outcomes statements that summarize what all SFCC students will be able to do upon graduation. These outcomes are common to all students and function as college-level learning outcomes. The CSLOs are as follows: a. Effective Communication: Students will communicate qualitative and quantitative ideas and information appropriately and effectively using a variety of methods. b. Active Learning and Thinking: Students will demonstrate a creative, engaged, and critical approach to their thinking and learning. c. Sustainable Living: Students will be able to articulate practical solutions to social, environmental, and economic issues. d. Cultural Perspectives: Students will be able to demonstrate an awareness of different cultural perspectives and respect for diversity.
includes direct or indirect remuneration as well as gifts or favors that are not insubstantial. Compensation does not include the taxable meeting per diem provided for elected Board members, or reimbursement for travel on behalf of the College authorized under NMSA 1978, Section 10-8-4.
Compensatory Time
is time off granted in lieu of overtime and must be equivalent to overtime compensation.
Allegations by a student or students that a specific College decision or action, which directly affects that student or students, constitutes a violation of College policy.
An area of specialization within a certificate or degree program.
Refer to minor disagreements a student has with another student or College employee; or about a College action or decision that can be resolved through mediation or discussion; or about a College department, department process or facility issue.
Concurrent Enrollment
Enrollment of high school students in courses at the postsecondary level that are not designated as dual credit. This includes courses not listed within the dual credit master agreement between the eligible local education agencies (LEAs) and postsecondary institution or students who do not currently attend eligible LEAs. Students who are concurrently enrolled may also be enrolled in the dual credit program if they meet eligibility requirements as specified in 6.30.7 NMAC.
Confidential Data
Information that should be protected from unauthorized access or release and may include, but is not limited to Personally Identifiable Information (PII), or other proprietary college information or data. PII refers to a set of distinct information that can be used to distinguish or trace an individual excluding information as allowed by the Family Educational Rights and Privacy Act (FERPA). It includes but is not limited to information such as social security numbers, tax identification numbers, health information, birthdate, driver’s license numbers, bank account numbers, health insurance information, maiden name, or SFCC A-numbers, or any aggregate student data that is less than 10 individuals. Directory information is excluded from PII unless a student has requested the Registrar’s Office not to disclose his/her information
Conflict of Interest
is a situation in which an individual might benefit or appear to benefit personally from a decision made in their official capacity.
Consensual Relationship
Means any dating, romantic or sexual relationship free of coercion.
An affirmative, unambiguous, and conscious decision by each participant to engage in mutually agreed upon sexual activity.
means that the academic program is approved to continue its work.
Continuing Education
Education provided outside the credit education system, consisting typically of short or part-time courses.
Continuing Education Course Schedule
Publication produced by the college to document its non-credit Continuing Education offerings.
Continuous Leave
Leave taken for circumstances when an employee needs to be out for an extended, continuous period of time such as when they are caring for a baby or child
A legally binding document where one party promises to deliver a product or service in return for consideration from the other party (31 U.S. Code § 6303, § 6304, § 6305 and 2 CFR 200.330).
Contract Employee
Employed under an employment contract or has contractual obligations with SFCC. Any staff employee hired through an employment contract is a Contract Employee. Staff employees who are typically hired through an Employment Contract include Executive Directors/Vice Presidents, Employees in Sensitive Positions, and any other employee which the College proposes to hire as a Contract Employee because the circumstances warrant
Contract Training
Study of content designed or customized for specific audience related to certain skills or proficiency and of limited duration.
is the conveyance by cash, credit or debit card, electronic transfers and check or any other means of conveying monetary as well as in-kind donations.
As defined by the U.S. Copyright Office, is: A form of protection provided by the laws of the United States for "original works of authorship", including literary, dramatic, musical, architectural, cartographic, choreographic, pantomimic, pictorial, graphic, sculptural, and audiovisual creations. "Copyright" literally means the right to copy but has come to mean that body of exclusive rights granted by law to copyright owners for protection of their work. Copyright protection does not extend to any idea, procedure, process, system, title, principle, or discovery. Similarly, names, titles, short phrases, slogans, familiar symbols, mere variations of typographic ornamentation, lettering, coloring, and listings of contents or ingredients are not subject to copyright.
Core Faculty
A full-time or part-time faculty member who has successfully completed the faculty probationary period.
Core Requirements
Mandatory courses in or closely related to the student's major field of study at SFCC. The college's use of the term core requirements should not be confused with the HED use of the term core in its Common Core Matrix of Transferable Courses.
A course or requirement that must be taken concurrently with another course.
Corrective Action
A statement of acceptable behavior and a plan designed to assist employees to correct performance issues or conduct that do not meet the expected or required standards at the College. Corrective Action includes verbal coaching, formal verbal warnings and written warnings.
is the amount or equivalent paid or charged for something; for the purpose of this policy, is the price of catering packages as published on the Food Services Catering Menu or Culinary Arts catering prices, which is determined by factors including the cost of goods sold and the cost of labor.
Course drop
removes a course from the academic transcript and allows for a refund to be processed. Specific deadlines must be met.
Course fees
are monies charged to a student to register for and attend a class, typically covering tuition and fees and, in some cases, other ancillary costs such as transportation, lodging, and admittance fees, when applicable.
Course of Conduct
Means two or more acts, including but not limited to, acts in which the stalker directly, indirectly or through third parties, by an action, method, electronic device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.
Course withdrawal
is official notification from a student that they are terminating their enrollment in a course. For credit courses, a grade of “W” is recorded. Withdrawals are not eligible for a refund.
Covered Military Member
Is a member of the Regular Armed Forces while on duty during the deployment of the member with the Armed Forces to a foreign country. It also is a member of the Reserve components of the Armed Forces (members of the National Guard and Reserves) while on duty during the deployment of the member with the Armed Forces to a foreign country under a Federal call or order to active duty in support of a contingency operation.
Credit Course
Study of content for which academic credit is granted upon completion of all requirements.
Credit for Prior Learning (CPL)
is academic credit that is awarded to students who have learning that has occurred outside of the traditional classroom setting, obtained a nationally recognized credential, have obtained an industry standard certificate, certification or licensure and/or have military training that is documented on a Joint Service Transcript or Community College of the Air Force transcript.
Credit Hours
are awarded in terms of semester credit. Each semester hour of credit in a lecture class requires a minimum of 750 minutes of instruction per semester; each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester (SFCC Policy 3-1 Audit of Credit Courses).
Criminal Conviction
is a conviction on a felony charge or a misdemeanor involving moral turpitude.
Crosswalk of Training
is charts which map prior coursework or training to their college-level equivalents as a means of communicating approved course equivalents across the institution and/or system.
is the concept of funding a project by raising small amounts of money from a large number of people, often online.
Currently enrolled student
One who is registered for classes at SFCC, either full- or part-time.
Curriculum Committee
A standing committee of full-time SFCC credit faculty who represent the various schools and a representative from Continuing Education. The Curriculum Committee evaluates credit course syllabi and certificate and degree plans and makes recommendations to the Vice President for Academic Affairs.
Data Steward
A data steward is an individual responsible for specific data in a database or system, such as Banner. The data steward is responsible for data integrity and is also responsible for authorizing access to data, records, and information.
Date of Hire
For the purposes of staff, date of hire is the first date on which the employee commences paid work in probationary status. For faculty, the date of hire is the first day that faculty are required to report prior to the beginning of a given semester. As an exception, the date of hire for faculty members whose contracts specify duties that may only be performed outside of the academic calendar, or for faculty members hired mid-semester, the date of hire is the first day the faculty member begins performing those duties.
Dating Violence
Sexual or physical abuse or the threat of such abuse excluding acts covered under the definition of Domestic Violence. This type of violence is committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim which is determined by the reporting party’s statement, length and type of relationship and the frequency of interaction between the persons in the relationship.
Dean’s Council
The committee of all deans currently in place at the college.
Debt Service
Includes revenues, transfers and expenditures associated with the repayment of bond issues or the retirement of other institution’s debt.
is a section reserved for any definitions that might need to be clarified or that help set a context for the policy wording. If there are no definitions needed, this section of the policy may be left blank.
Degree Seeking
means that the student has declared a program of study.
Degree Student/Certificate Student
Degree status is granted to applicants who have declared an intention to pursue a particular degree or certificate by following a prescribed program of study.
Delayed-opening schedule
The rescheduled opening time for the campus in response to an event, including weather-related. Typically, a delayed opening schedule will be a two­ hour delay from the standard opening time and indicates that the campus will open at 10:00 a.m. and only classes that begin at 10:00 a.m. or later will be held. This means the campus is closed until 10:00 a.m. and no labs, student services or other services will be available to students or to the general public before that time.
Department/School Category
This category serves to encourage individual departments or schools to recognize their people using methods meaningful to that group.
Designated area or space
is an area marked with signage which has a specific use.
Designated smoking areas
Locations throughout the campus where smoking is allowed. A map of the current designated smoking areas can be found on the SFCC Intranet.
Developmental Courses
Courses numbered below 111 and are intended to develop college-level academic skills.
Direct Threat
Is a significant risk of substantial harm to the health or safety of the employee or others that cannot be eliminated by reasonable accommodation.
Directed Studies
Credit courses that make use of on- or off--site, practical experience or other independent projects. Directed studies must be taken for credit (they may not be audited) and include independent studies, practicum courses, internships and externships, honors add-ons or prior learning portfolio evaluation.
Directory Information
Information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a student or parent’s prior written consent. What the College considers to be Directory Information is published in the SFCC Catalog annually.
A physical or mental impairment that substantially limits one or more major life activities; a record (or past history) of such an impairment; or being regarded as having a disability, as defined by federal law.
Disciplinary Action
Action taken to address situations where the employee has failed to address concerns outlined in earlier Corrective Action, there has been a serious violation of a policy or a law or there has been a serious performance issue. Disciplinary Action may include disciplinary probation, demotion, suspension without pay, or termination for cause.
Disciplinary Probation
Continued employment with specific conditions up to six months while on a Performance Improvement Plan.
Unequal treatment of a person based on race, color, religion or creed, national origin, ancestry, gender, gender identity, sexual orientation, age, physical or mental disability, serious medical condition, spousal affiliation, veteran status, pregnancy, genetic information, citizenship, and any other basis prohibited by law.
Disqualified Person
is one who is deprived of legal capacity, power or right.
Different and various representation of employee workforce to include but not limited to one’s gender, race, and ethnicity.
Diversity Gap
A disparity in the representation of protected classes in the employee base and creates an opportunity for improvement to create a balanced workforce and participation from all sectors of our community based on measures and targets provided by the Office of Planning and Institutional Effectiveness.
Domestic violence
Felony or misdemeanor crime of violence committed by a current or former spouse or intimate partner of victim, a person with whom the victim shares a child in common, a person who is cohabitating with, or has cohabitated with, the victim as a:
Dual Credit Enrollment
State-mandated program that allows high school students to enroll in college-level courses offered by a postsecondary institution that may be academic or career technical but not remedial or developmental, and simultaneously to earn credit toward high school graduation and a postsecondary degree or certificate. Students who are concurrently enrolled may also be enrolled in the dual credit program if they meet eligibility requirements as specified in 6.30.7 NMAC.
Editorial Style
The way punctuation and grammar is used in writing according to common references guides such as the Chicago Manual of Style, Associated Press Stylebook and others.
Educational Benefits
for the purpose of this policy, may include tuition and fees for classes at SFCC, access to the William C. Witter Fitness Education Center and reimbursement for non-College seminars, educational programs or classes.
Educational Records
as defined by FERPA, includes all documents, computer files and other materials that contain information directly related to a student that are created and maintained by SFCC. Educational Records also includes student records relating to an individual in attendance at the College who is also employed at the College.
An electronic message transmitted between two or more computers or electronic terminals, whether or not the message is converted to hard copy format after receipt and whether or not the message is viewed upon transmission or stored for later retrieval. Email includes electronic messages that are transmitted through a local, regional, or global computer network.
Email Archiving
The system that stores all received and sent email to employees of SFCC.
Email Delegation
The authority given by an employee to another to access their email, calendar, tasks, and other features and functions of the system.
Email Retention
The amount of time the email is archived and stored in a system for retrieval.
is any member of the college workforce: all staff (regular full-time, regular part-time, term, temporary, probationary and sensitive position); all student employees; all faculty (full-time, part-time, adjunct and probationary); all administrators, including interim; all contract employees.
Employee – Full Time
Scheduled to work an average of 30 or more hours per week.
Employee – Part-Time
One who is regularly scheduled to work less than 30 hours per week, regularly.
Employee – Regular
Hired to fill a regular full- or part-time position and who has successfully completed his or her probationary period. Regular Employees have an expectation of continued employment and may be terminated only for good cause. Regular Employees are eligible to apply for any position posted as internal to SFCC employees only.
Employee – Sensitive Position
Includes any employee reporting directly to the President, members of the President’s cabinet and any other employee who, due to the nature of his or her position, is most appropriately hired under an Employment Contract.
Employee – Temporary
An employee hired to fill a full- or part-time, non-permanent position for a specified period.
Employee – Term
Hired to work in a grant funded position or with a specific term of employment.
Employee Excellence Awards
Presented to employees who have demonstrated excellence in at least one of the core values: student learning, excellence, people, social responsibility, or integrity.
Employee with a Disability or Impairment
as defined at NMSA 1978, Section 28-1-2(M) or the Americans with Disabilities Act, 42 U.S.C. § 12102, is an employee who: A.) Has a physical or mental impairment that substantially limits one or more major life activities (for example, the ability to communicate or to move about); B.) Has a record of such an impairment; or C.) Is regarded as having such an impairment by supervisors or managers, whether or not an impairment actually exists. (They may be an employee who has recovered from a disability but who is still thought of as having the disability or is stigmatized because of having had the disability, or who has been misclassified as having a disability that they did not actually have.)
Employment contract
Refers to the agreement by which certain employees who are not considered Regular Employees or Faculty are employed by SFCC. Employees who are typically hired by an employment contract include executive level directors, employees in sensitive positions; and any other employee which the College proposes to hire as a contract employee because the circumstances warrant.
Employment Discrimination
Aspects of employment include hiring and firing, compensation, assignment, or classification of employees, transfer, promotion, layoff, or recall, job advertisements, recruitment, testing, use of College facilities, training and apprenticeship programs, fringe benefits, pay, retirement plans, and disability leave, or other terms and conditions of employment.
End User
Any entity, including, but not limited to, staff, faculty, students, SFCC partners, consultants, and vendors, who interact with technology resources and services provided by Santa Fe Community College. See also Poster or User. See also User.
Endowed Chair
refers to the assignment of a faculty position in the donor-designated department that uses the donation to pay for the salary of the faculty member.
Equal Employment Opportunity
All persons will be provided the opportunity to compete for positions on the basis of job-related criteria and qualifications.
Treating everyone the same way without regard to individual needs.
Providing what is needed for a person to be successful.
Essential Job Functions
are those tasks that are fundamental job duties of the held or desired employment position, as opposed to marginal incidental tasks not related or peripheral to the specific position.
means any situation in which an employee sits in judgment of another person in the College community. For example, a faculty member who is on a committee determining an award, scholarship, program admission, eligibility for financial aid, disciplinary action of any kind, etc., is evaluating that student. A staff member who is doing a performance assessment is evaluating another staff member.
Events or Special Events
for purposes of this policy, refers to events held on campus that include food and beverage.
Ex Officio
means by virtue or because of an office; for the purpose of this policy it refers to the status of faculty members who may serve on an academic advisory committee but who are not voting members.
Ex-officio member of the Governing Board
of the Governing Board refers to the President and the Student Government Association representative, who by position are non-voting members of the Governing Board.
Excess Benefit Transaction
is one in which the organization provides an economic benefit to a disqualified or unqualified person, directly or indirectly, which exceeds the value of the consideration, including the performance of services, received by the organization in return. The regulations specify that a benefit shall not be treated as compensation for performance of services unless the organization clearly indicates its intent to treat the benefit as compensation when the benefit is paid.
Executive Director/Vice President
A staff administrator who reports directly to the President.
Executive Team
Is an advisory group to the President; members include representation from management, Faculty Senate and Staff Senate. Its membership is identified on the College’s organizational chart.
Executive Team Official Members
are all direct reports to the President.
Exempt employee
An employee who is not entitled to overtime pay and is usually salaried.
Exempt review
means the activities present no risk to human subjects and do not require review by the IRB. The IRB Chair makes this determination based on federal guidelines.
Exit Process
A scheduled consultation between the departing employee and the Executive Director of Human Resources or designee to discuss benefit issues, clearance matters (refer to policy process, Number 1, Items A-L), and other areas of concern. The interview is held immediately prior to the employee’s separation from the College.
Expedited Review
means a streamlined review process, and is reserved for research activities that present no more than minimal risk to human subjects. The review shall involve at least one IRB member and the Chair.
Expenditures for Instruction (Exhibit 10)
Funds for activities that are part of the instructional program: credit and noncredit courses; academic, vocational and technical instruction; remedial and tutorial instruction; community education; adult education; contract training; and regular, special and extension sessions and faculty and chairs compensation, as long as their primary duties are instruction.
is action taken which dismisses the student from SFCC for a minimum of three years. Expulsion is the most severe action taken for misconduct.
External Groups
are defined as: • Nonprofit organizations that don’t operate for a profit and are considered tax exempt based on a 501(c)3 status. • Corporate or business organizations that primarily exist to make a profit by buying and selling goods and services. • Government: an administrative unit of any local, state or national government agency. • Community Partners: an organization that provides services that build support for the community through collaborative work. • Political activity or organizations that seek involvement in governmental or public affairs.
External Party
is an individual or a group who is not a student or an employee and who seeks to use campus facilities for meetings, conferences or events.
F-1 Visa
is a visa issued to a nonimmigrant who is pursuing a “full course of study” to achieve a specific educational or professional objective, at an academic institution in the United States that has been designated by the Department of Homeland Security to offer courses of study to such students, and has been enrolled in the Student and Exchange Visitor Information System. (as defined by the National Association of Foreign Student Advisers Adviser’s Manual).
Facilities Master Plan
The Facilities Master Plan is a long-range planning document that seeks to balance the physical and architectural elements of the campus. The Facilities Master Plan documents a strategy to provide the facilities that support the mission, vision and goals of the College. It is developed in alignment with the Strategic Plan and in compliance with Higher Education Department requirements (NM Statutes 5.100.2; NM 5.39; and 5.3.10). The plans identify and prioritize campus improvement projects that will contribute to the implementation of the College and State strategic plans, including renovation, modernization, conversion, expansion and new construction.
Employees whose position is to instruct students.
Faculty Contract
refers to the agreement by which faculty members are employed by the College. Faculty Contracts are typically for one-year, except for Adjunct Faculty Contracts, which may be for a semester or one or more classes. The employment rights provided by the Faculty Contract, if any, shall vary depending upon whether the faculty member is a probationary, adjunct, or core faculty member.
Faculty Evaluation System
A comprehensive set of tools and a process that are used to assess faculty member performance
Faculty Probationary Period
The period of time during which a new faculty member, except an adjunct faculty member, works for the college prior to becoming a core faculty member. Refer to Policy 4-44 SFCC Employment of Faculty for further description.
Fair use
Defined by the U.S. Copyright Office as: Fair use of a copyrighted work for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include—
Family of an Employee
For purposes of this policy, family of an employee includes spouse, domestic partner, parents, brothers, sisters, children, stepparents, stepbrothers and stepsisters, stepchildren, parents-in-law, brothers- and sisters-in-law, sons- and daughters-in-law, and the immediate family members (parents, brothers and sisters, and children) of spouses and domestic partners, or is a person who receives financial support of more than 25% of their annual income, or is a person claimed as a dependent for federal income tax purposes. This policy applies whether the relationship exists at the time of employment or is established later.
Field Trip or Study Travel
Travel included in a course of study for students and faculty.
Financial Interest
is one in which the person or immediate family member has, directly or indirectly, through business, or investment: A. An ownership or investment interest in any entity with which SFCC has a transaction or arrangement, B. A compensation arrangement with any entity or individual with which the College is negotiating a transaction or arrangement, or a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which SFCC is negotiating a transaction or arrangement. C. A financial interest is not necessarily a conflict of interest. A person who has a financial interest may have a conflict of interest only if the Board or appropriate committee decides that a conflict of interest exists.
First-Year Student Success Course (FYSS) Requirement
All degree- and certificate-seeking students entering SFCC with fewer than 15 credits of college-level coursework must take a first-year student success course during their first semester at SFCC. This requirement is waived for students seeking certificates that require 16 credit hours or fewer.
Fitness for Duty
Employees are fully able to work their positions whenever they are in active work status. They must be able to complete their job tasks safely and alertly.
Flex Work Schedule
is any deviation from normal work hours and workdays (for example, 8 a.m. to 5 p.m.), with at least 30 minutes for lunch (12 p.m. to 12:30 p.m.), Monday through Friday.
Food Services
manages the College’s cafeteria and Campus Center Café and provides catering (food and non-alcoholic beverages) at a cost to College community members and external parties who host events on campus.
An intentional act to deceive, steal or cheat, ordinarily for the purpose or result of causing a detriment to another and/or bringing about some benefit to oneself or others.
Full Campus Closure
See Campus Closure
is defined as enrolled in 12 or more credits for the semester.
Full-Time Faculty
Contracted to provide teaching, available hours, service, and college service on either a nine-month or 12-month contract.
is the solicitation and securing of contributions, assets and resources by requesting donations to advance the mission of the College. Sources of support include grants, foundations, corporations, individuals, sales and services.
Fundraising Activities/Fundraisers
are events organized to financially support a specific goal. Examples at SFCC include, but are not limited to, events, raffles, t-shirt sales and silent auctions.
An unpaid leave of absence from work for a specified period of time.
General Education Courses
are intended to develop the skills essential for lifelong learning and success in the workplace, including communication, critical thinking, quantitative reasoning, personal and social responsibility, and information and digital literacy.
Generalizable Knowledge
as defined in US code 45 CFR 46 and the Belmont Report, means knowledge used to draw general conclusions, inform policy, or apply findings beyond a single individual or program, often through publications or presentations.
Good Cause
Shall include, but not be limited to, dishonesty, misconduct, the refusal or unwillingness to perform employment duties and responsibilities, insubordination, prolonged absence of more than three (3) days from duty without the consent of the College, conduct that involves moral turpitude or reflects poorly on the public image of the College or interferes with its educational mission, and any violation of local, state or federal law or violation of College policy. A reduction in force also constitutes good cause for termination (Policy 4-40 Special Circumstances Employment Actions).
Grade-Point Average (GPA)
A measure of the overall quality of a student’s coursework. GPA is calculated by dividing the total grade points earned by the total number of credit hours attempted. Grade points are calculated for each course by multiplying the number of credit hours for the individual course by the point value assigned to the student’s grade. Leter Grade: Point Value Per Credit: A 4 A- 3.67 B+ 3.33 B 3 B- 2.67 C+ 2.33 C 2 D 1 F 0 P
A more flexible agreement (than a contract) that supports a public purpose, initiative or achieves a particular aim.
Green Parking
is designated for low-emission and fuel-efficient vehicles as defined by the U.S. Environmental Protection Agency (EPA), green vehicles include vehicles that function fully or partly on alternative energy sources other than fossil fuel or are less carbon intensive than gasoline or diesel.
Group/Committee/Team Category
This category serves to encourage organized committees or other recognized groups to recognize employees for their work as it relates to the mission of the committee. Once the group establishes a recognition program, it is responsible for managing it.
A member of the general public who is not a registered student, employee, or sponsored visitor, and who may access information technology resources intended for public use.
The act of systematic and/or unwanted and annoying action of one party or a group, including threats and demands.
Hate Crime
A crime reported to local police agencies or to a Campus security authority that manifests evidence that the victim was intentionally selected because of the perpetrator’s bias against the victim. For the purposes of this section, the categories of bias include the victim’s actual or perceived race, religion, gender, gender identity, sexual orientation, ethnicity, national origin, and disability.
Health and Wellness Requirement
consists of one course (1 credit minimum) designated by the SFCC Curriculum Committee as teaching and assessing health and wellness outcomes.
Health Care Provider
Provider of services as defined in the ss act, of medical or health services
Health Care Provider Certificate
Is the certification of a serious health condition issued by a Health Care Provider on the approved form.
Hiring Authority
The person responsible for hiring for the job opening. The Hiring Authority must be a Dean, Director, Executive Director, Vice President or the President.
Hiring official
is the administrative official seeking to fill a vacant position.
Hiring Panel
A small group of employees selected and trained to assist the Hiring Authority in the formation of interview questions, design of skills demonstration, interviewing, rating and selecting of the final candidate(s) for a job opening. Representation on the panel should include members of the department and school with whom the position will interact most frequently.
Hiring Panel Chair
Selected by the Hiring Authority and trained to lead and guide the Hiring Panel. This role, in consultation with the Hiring Authority and the Panel members ensures that questions and any demonstrations are related to the position and reflect the skills required for the position. He or she also ensures that the conduct of the panel is fair and equitable to all candidates.
The day when the entire college is closed.
Holiday period
The calendar day or days observed as the holiday.
Home Means
a. For per diem purposes, the area within a 35-mile radius of the place of legal residence as defined in Section 1-1-7 NMSA 1978 (1995 Repl. Pamp.);
The quality or condition of having or displaying strong moral principles, especially with regard to lying, cheating, or stealing; fair dealing; truthfulness; integrity.
Gifts given by way of honoring or paying respect to someone or something; spec. a (voluntary) fee for professional services which are rendered nominally without charge.
Honors Add-ons
are independent study courses that include scholarly inquiry beyond the expectations of standard coursework. Written contracts between students and faculty members specify discipline-specific outcomes for each course.
Hosted Email
An internet based email service hosted, operated, and maintained by a third-party such as, but not limited to, Apple, Google, Microsoft, or Yahoo. The terms and conditions on the use of such service follows the third-party's terms and conditions.
Hostile work environment harassment
Unwelcome sexual conduct that is so severe or pervasive that it has the effect of unreasonably interfering with work performance or creating an intimidating or offensive working environment.
Human Subject
means a living individual about whom an investigator (whether professional or student) conducting research obtains data or private information through intervention or interaction with the individual.
I & G Expenditures (Instructional and General)
Represent general operating costs, including compensation.
I & G Revenues
Funds received by the College from tuition and fees, state appropriations, local mil levy appropriations, and other sources intended to support I & G expenditures.
(see Video)
In Loco Parentis
Means demonstrating the intent to and accepting the responsibility for acting as a parent to another.
is a type of charitable giving in which, instead of giving money to buy needed goods and services, the goods and services themselves are given.
In-state travel
Travel within the boundaries of the state of New Mexico.
Independent Study
is an approved arrangement between a faculty member and an individual student or a small group of students, and consists of the student(s) fulfilling the requirements for an existing credit course or a special project (SFCC 2017-2018 Catalog, p. 27).
Industry Certification
is a voluntary process through which individuals are assessed by an independent, third-party certifying entity using predetermined standards for knowledge, skills, and competencies, resulting in the award of a credential that is nationally recognized, and must be at least one of the following: • Within an industry that addresses a critical local or statewide economic need; • Linked to an occupation that is included in the workforce system’s targeted occupation list; • Linked to an occupation that is identified as emerging.
Industry Standards
are the generally accepted requirements attained by the members of an industry.
Information Security Awareness Program
A clear set of activities the college adopts whose aim is to provide awareness of information security best practices and best efforts to prevent occurrence of information security breach.
Information Systems
The collective set of applications, programs, and modules used by the College to store and to process data and information in electronic format usually stored in a database either aggregate or disparate.
Information Technology Resources
All contracted or owned SFCC technology facilities, services, hardware, software, data storage, computer accounts, networks, and bandwidth; and all content and data (information) that comprise such technology.
Institutional Records of Student Complaints (Higher Learning Commission Policy FDCR.A.10.030)
An institution shall make available an account of the student complaints it has received, its processing of those complaints, and how that processing comports with the institution’s policies and procedures on the handling of grievances or complaints.
Institutional Response
means that the Student Affairs Officer may require a student to engage in community service to the College (e.g., write a paper about the impact of the student’s conduct or behavior on others, prepare a letter of apology, provide customer service, clean facilities if facilities were damaged, assist departments with a project, etc.).
Institutional Review Board (IRB)
is an appropriately constituted group or committee that has been formally designated to review and monitor biomedical and behavioral research involving human subjects. The purpose of IRB review is to assure, both in advance and by periodic review, that appropriate steps are taken to protect the rights, safety and welfare of humans participating as subjects in the research. In accordance with the U.S. Food and Drug Administration regulations, the IRBhas the authority to approve, require modifications in (to secure approval), or disapprove research. The board reviews all research involving human subjects to ensure that it is conducted in accordance with all federal, institutional, and ethical guidelines.
Institutional Support (Exhibit 13)
Funds for executive-level activities concerned with management and long-range planning for the entire College, such as the Governing Board (planning, programming, legal services) and fiscal operations, and offices such as Governing Board, President, Foundation, Marketing and Public Relations, Planning and Institutional Research, Human Resources, Safety and Security, Financial Services.
Strict adherence to a standard of values and conduct.
Intellectual property
Defined as inventions, discoveries, technologies, processes, methods, trade secrets, computer software, literary works, instructional materials, publications, literature, art, dramatic and musical works, and all audiovisual materials including video, film, photographs, and audio programs that are in fixed form, regardless of format.
Interested Persons
includes any director, principal officer or member of the Board or committee member with Board-delegated powers who has a direct or indirect financial interest, as defined in this policy.
Interim Vacancy
A temporary or provisional position. At SFCC this will be up to twelve months, during which the position will be posted so that it can be filled within the specified interim period. Exceptions to the time period will be allowed up to six (6) months beyond the original twelve (12) month appointment for a maximum of eighteen (18) months total in the interim capacity and may be made by the President in consultation with the CFO, the EDHR and the cognizant VP.
Intermittent leave
Short, recurring periods of required leave such as when a medical condition requires ongoing treatment of a short duration.
Internal Service Department
Activities which provide services mainly to internal institutional departments for a specific charge which should cover the actual costs of providing the service.
International Students
Nonimmigrants (aliens) coming temporarily to the United States to attend school. The applicant must plan to pursue a full-time program of academic study at an academic institution that is authorized by the USCIS to enroll foreign students.
Students enroll in an internship course and work in their field for at least 50 clock hours for each internship credit earned. Students are evaluated by faculty and training site supervisors for work they complete in the field. Internships may be paid or unpaid (SFCC 2017-2018 Catalog, p. 27).
Involuntary Termination
An employee separation required by the College, except for contract employees whose contracts specifically provide for resignation, retirement, or whose contracts expire and are not subject to an expectation of renewal or notice of termination, and except for temporary employees whose employment expires by its terms with or without notice.
Involuntary Transfer
Transfer involuntarily to another department because the position has been eliminated as a result of special circumstances in employment actions or based on needs of the College.
The New Mexico Inspection of Public Records Act, NMSA 1978 §§ 14-201 et seq (Inspection of New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2)
IRB Approval
means that the research has been reviewed and may be conducted within the constraints set forth by the IRB and by other institutional and federal requirements.
Job Abandonment
The circumstance in which an employee is absent for three consecutive work days or work shifts without approved leave from their supervisor, except when an emergency situation should arise.
All facility and/or building keys and access cards.
Laboratory Hour
Each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester. Students participate in an applied learning environment working with the faculty using hands-on methods to acquire the technical and conceptual skills.
Lactation Room
Means a clean, comfortable and private room containing a supportive chair, a table, an easily accessible and functioning electrical outlet, and a door that can be locked from the inside. SFCC-designated lactation rooms do not include bathroom stalls or locker rooms.
Law Enforcement Officer
is any public official or public officer vested by law with a duty to maintain public order or to make arrests for crime.
Lead Faculty /Program Heads
Full-time or adjunct faculty who receive appropriate course release or pay in order to assist their department chairs with managerial duties including supervision and evaluation of adjunct faculty; developing class schedules; recommending the hiring of adjunct faculty; curriculum and program development, addressing concerns and complaints, assessment and review; and oversight of laboratories and equipment.
Learning Assessment Committee (LAC)
The Learning Assessment Committee is a standing committee that actively promotes a culture of continuous quality improvement in teaching and learning through data-informed processes across all curricular and co-curricular areas. The LAC establishes and manages the learning assessment processes at SFCC.
Leave without Pay
See Unpaid leave
Lecture Hour
Each semester hour of credit in a laboratory class requires a minimum of 1,500 minutes of instruction per semester. Students participate in an applied learning environment working with the faculty using hands-on methods to acquire the technical and conceptual skills.
Lecture, Laboratory and Clinical Hours
Hours defined in each master syllabus with the total number of credit hours the course carries and broken down in lecture, laboratory and/or clinical components, which are directly related to contact time requirement s and to method of instruction.
refer to food that remains unused or that is not consumed by the designated group during the time of the event being catered by Food Services or Culinary Arts.
Local Education Agency (LEA)
A district as defined in NMAC (a public school district, a state-chartered charter school or a state educational institution), or a bureau of Indian education-funded high school. In 2015, with the passage of NM Senate Bill 158, the definition expanded to include private schools and the families of home-schooled students who register with the Public Education Department and whose students are issued NM Student Teacher Accountability Reporting System (STARS) identification numbers.
A symbol that is used to identify a company and that appears on its products. As used herein, logo refers to an approved combination of lettering and graphic symbol.
Long-Term Use
Allocation of space for the duration of an academic semester or longer.
Look Back Period
The time period used to determine eligibility for medical benefits for employees scheduled to work less than 30 hours per week. If during the look back period (SFCC uses the 12 months prior to the determination of eligibility) the employee works an average of 30 hours or more per week, including all assignments for which he or she is paid, the employee will become eligible for medical benefits. Enrollment in benefits is not retroactive. Anyone who works fewer than 30 hours per week, on average, is not eligible for medical benefits.
Mailbox Size
The total size of the mailbox of a user including calendar, tasks, and folders in an inbox, outbox, sent items, and deleted folders.
Main Campus
is located at 6401 Richards Avenue, Santa Fe, New Mexico 87508.
Main Website
Main Website: The main website is located at www.sfcc.edu.
Major Life Activites
Include, but are not limited to: A.) Caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, sitting, reaching, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, interacting with others, and working; B.) The operation of a major bodily function, including functions of the immune system, special sense organs and skin; normal cell growth; and digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, hemic, lymphatic, musculoskeletal, and reproductive functions. The operation of a major bodily function includes the operation of an individual organ within a body system.
Malicious Network Traffic
Any program, software, files or activity that is damaging or detrimental to information technology resources; including but not limited to malware, worms, spam, Trojan horses, spyware, or unauthorized monitoring or logging.
Master Course Syllabus
A document for each credit course that is approved by the Curriculum Committee and Vice President for Academic Affairs and includes the course credits broken into lecture, laboratory and/or clinical hours; the catalog description; major topics covered; learning outcomes; and evaluation criteria.
Motor Pool Fleet
are SFCC owned or leased cars, pick-ups and vans that can be checked-out through General Services.
Multiple Measures of Competence
include testing that is done to evaluate skills that are learned on the job that reflect a measurement of competence in certain skills. Examples of these tests are Portfolio, Challenge Exams or demonstrated skills, Crosswalk of Training, Standardized Test.
refers to assigning the name of a donor to a facility, space or faculty assignment (e.g., endowed chair).
Nationally Recognized
is acknowledgement from an accrediting source that sets a national standard for competence in a specific profession.
Near Relative
for purposes of this policy, include spouse, domestic partner, parents, brothers, sisters, children, stepparents, stepbrothers and stepsisters, stepchildren, parents-in-law, brothers- and sisters-in-law, sons- and daughters-in-law, and the immediate family members (parents, brothers and sisters, and children) of spouses and domestic partners, or is a person who receives financial support of more than 25 percent of their annual income, or is a person claimed as a dependent for federal income tax purposes. This policy applies whether the relationship exists at the time of election or is established later.
New students
Students who are seeking a degree and meet one of the conditions described below beginning May 20, 2014:
News Media
Print and electronic news media, including but not limited to radio and television stations, newspapers, blogs and magazines, regardless of whether online or otherwise delivered.
Non-Certified Food Service Facility
means a home kitchen or shared premises that has not been licensed by the New Mexico Environment Department in which food or drink is prepared for sale, for sharing or for service.
Non-confidential SFCC entity
Any employee who is not one of those listed in Policy Statement F or a member of the counselling staff.
Non-consensual oral sex
Non-consensual contact between one person’s mouth and the genitals or anus of another person.
Non-Consensual Sexual Contact/Battery
Non-consensual touching, kissing, or fondling of another person in a sexual way, whether the person is clothed or unclothed; or forcing someone to touch another in a sexual way.
Non-credit course
Study for which academic credit is unavailable, sometimes referred to as continuing education.
Non-degree Student
Non-degree status is granted to applicants who wish to take courses for their own purposes without intending to seek any degree or certificate.
Non-exempt employee
An employee who is entitled to overtime pay and is usually paid hourly.
Is citizen of another country and not a U.S. citizen, defined by the Immigration and Nationality Act as an alien, who is residing in the United States on either a temporary or a permanent basis. Nonimmigrants may be in this country legally, i.e., with official documentation of legal authorization to reside here; or illegally, i.e., without official documentation of legal authorization to reside here.
Office of Information Technology (OIT)
The office responsible for implementing, maintaining, and developing information systems and technology at the College.
Office of Planning and Institutional Effectiveness (OPIE)
The office responsible for reporting the official descriptive and inferential statistics data for the College.
Official College Functions
are academic or administrative activities, work-related business meetings, trainings or conferences, college-sponsored events or programs or other events that serve SFCC’s mission, vision and values as a public educational institution.
Official SFCC Websites and Pages
Faculty, staff, department or student organization websites and/or pages that are created for and/or represent the programs, services and activities of SFCC. These pages are considered SFCC publications and must adhere to the same standards and publishing criteria and policies as all SFCC publications (Policy 8-1 College Branding).
Operation and Maintenance of Plant (Exhibit 14)
Funds for the operation and maintenance of the physical plant, such as services and maintenance related to landscaping and grounds, facilities, utilities, fire protection, property insurance, physical plant administration, building maintenance, custodial services, and utilities. It does not include expenditures from the institutional plant fund accounts.
Organizational Unit
An office, department, division, school or small business unit that falls under the College’s administrative purview. This includes, but is not limited to, academic departments and schools, centers of excellence, Continuing Education, Kids Campus, Santa Fe Higher Education Center and SFCC Training Center Corporation.
Other Emergencies
A condition, such as threats to the campus or damage by failure of the infrastructure, which adversely affects the ability to use all or a portion of the campus.
Out-of-State Travel
Travel beyond the exterior boundaries of the state of New Mexico.
is time worked in excess of 40 hours in a standard workweek by a non-exempt employee.
Overtime Compensation
is 1.5 times the straight-time rate. Weighted average calculation will be used for overtime resulting from a secondary position.
Paid Leave
Time that an employee is not working but is paid by the College. Payment may be full payment of salary or partial payment. Examples include Administrative Leave, Jury Duty, Public Board or Commission Leave, Voting Leave and Military Leave.
Part-Time Faculty
Faculty who are contracted to teach a specific number of credit hours per semester rather than on a course by course basis. Part-time faculty will be required to provide availability hours to students and do college service.
Partial campus closure
The closure of the college campus in response to any planned event. Generally services to students and the community are curtailed (restricted) or not provided unless otherwise decided by the President. Staff and faculty may be required to report to duty.
Partner is an entity in a partnership with the College. Partnership is a relationship between the College and another entity (partner) that is mutually beneficial.
According to the U.S. Patent Office, is the grant of a property right to the inventor, issued by the United States Patent and Trademark Office.
Pay hours
Compensation received for time and effort by a faculty member for teaching a course.
Per Diem and Mileage Act
refers to New Mexico Statutes Chapter 10 Public Officers and Employees, Article 8 Per Diem and Mileage, Section 1 through 8 NMSA, known as the Per Diem and Mileage Act or successor statute.
Per Diem Rate
The maximum reimbursement rates allowed pursuant to the Act. Per Diem rates may be paid without regard to whether expenses are actually incurred.
Performance Improvement Plan
A formal agreement between the supervisor and the employee aimed at improving the employee’s job production when it has fallen below expectations and may last up to six (6) months from the date issued.
Permanent Disability
is a physical condition, as certified by a physician, that remains unchanged and may include, but is not limited to, the use of a wheel chair, braces, walker, crutches, or other prosthetic devices and/or involves pulmonary, cardiovascular distress, an arthritic condition or orthopedic or neurological impairment.Reserved Parking is designated parking spaces that are clearly marked for a specific purpose.
Permanently Restricted Contributions
are received with a donor-imposed restriction that is permanent, such as contributions to scholarship or special project endowments.
Personal Protective Equipment
Is equipment worn to minimize exposure to serious workplace injuries and illnesses.
Personal Visitors
means friends and family of employees who come and visit them in the office.
Personally Identifiable Information (PII)
A set of distinct information that identifies a person such as social security number s, tax identification numbers, birthdays, addresses, email addresses, driver' license numbers, telephone numbers, SFCC A numbers, or any aggregate student data that is less than 10 individuals. Directory information is excluded from PII unless a student has requested the Registrar’s Office not to disclose his/her information.
Is the intentional or unintentional representation of another’s work as one’s own, without proper acknowledgement of the original author or creator of the work.
Planned event
A scheduled event such as staff development day, or other planned event, which may necessitate a delayed opening schedule or a partial closure of the campus. Areas remaining open during a planned event are those that are required to provide adequate levels of safety and building operations. Other areas may remain open during planned events as determined by the President.
Planned Giving
is a contribution that is arranged in the present and allocated at a future date. Commonly donated through a will or trust, planned gifts are most often granted once the donor has passed away.
is a broad rule, definite course or method of action, selected from among alternatives and in light of given conditions, to guide and determine decisions; an overall plan embracing the general goals and acceptable procedures that the Governing Board adopts to guide the work of the College.
Policy Overview
provides a summary statement about the subject addressed in the policy.
Policy Process
Is a section reserved for any definitions that might need to be clarified or that help set a context for the policy wording. If there are no definitions needed, the policy should leave this section blank.
Policy Statement
is a statement that defines and summarizes the requirements of the policy.
Political Activity
Activities including voting, seeking signatures on petitions or union cards, or campaigning for candidates.
Poster or User
A person submitting content to any social media that is officially recognized by SFCC. See also End User. See also User.
Refers to any means used to display publicity. Forms of postings include, but are not limited to, fliers, handouts, posters, decals, stickers, banners, sidewalk chalk, newspapers and magazines, and yard signs.
is a communal meal to which people bring food to share; it is a closed event where no money is exchanged and where homemade and/or prepared foods are provided by group members to be consumed exclusively by group members.
Practicum Courses
are designed to give students hands-on field experiences that complement their classroom learning. Students work under the supervision of faculty as part of their course work (SFCC 2017-2018 Catalog, p. 28).
Pre-packaged Foods
are those prepared at a licensed facility.
are any College-owned or leased properties, including the land and buildings or other structures, athletic fields, parking areas, and off-campus course locations, and all locations of associated activities or events sponsored by the College, as well as College owned or leased vehicles both on and off College property.
A course or requirement that must be completed successfully before a student may enroll in a particular course or program.
Prior Learning Assessment (PLA)
is the process by which learning that has occurred outside of the traditional classroom setting that did not result in a specific certification or licensure is evaluated, through measures such as the College Level Examination Program, DANTES Standardized Subject Tests (DSST) and Advanced Placement exams, portfolio and challenge exam. This learning is assessed and evaluated by a relevant subject matter expert in the department or school that the prior learning applies to.
Privacy Areas
Areas such as bathrooms, lactation rooms, shower areas, and changing rooms, and private offices; where student and staff will have a reasonable expectation of privacy.
is a trial period (on a case-by-case basis) for the purpose of redemption or correction of previous inappropriate conduct.
Probationary Employee
An employee who has been hired to fill a regular full or part-time position who is working in the position during a probationary period. Refer to Policy 4-39: SFCC Employment of Regular Employees for further description.
Probationary Faculty Member
An employee hired by the college to provide instruction as a faculty member, except an adjunct faculty member, who has not completed the faculty probationary period. Refer to Policy 4-44 SFCC Employment of Faculty for further description.
Probationary Period
The initial period of full- or part-time regular employment by employees who are hired to fill regular positions. The probationary period consists of unbroken employment status for one year from date of hire in the same position the employee was hired in. If an employee transfers to another position during their probation period, the probation period will start over at the time of transfer not to exceed 18 months. In the event of a College-initiated reclassification of a position into a different employee type, the new classification of the position with similar duties will govern the probationary period. During the probationary period, a Probationary Employee is not eligible for Earned Educational Leave. A Probationary Employee may be terminated with or without cause and with or without notice. If the employee successfully concludes the probationary period, the employee automatically becomes a Regular Employee. If there is attendance, conduct or performance deficiencies during the Probationary Period the supervisor may, in lieu of termination, extend the employee’s probationary period for up to six additional months with the approval of Executive Director of Human Resources. A decision to terminate a Probationary Employee is not subject to appeal or review except pursuant to the SFCC Employee Concerns and Complaints Policy 4-3 for a violation of College policy.
is an official formal public announcement or recognition issued by the Governing Board.
a.                 Purchasing, renting, leasing, lease purchasing or otherwise acquiring items of tangible personal property, services or construction; and
Procurement Code
§ 13-1-1 NMSA 1978 et seq, as amended from time to time.
Professional Portfolio
is documentation presented by the prospective faculty member that provides sufficient evidence of subject area mastery.
Program Learning Outcomes (PLOs)
Program learning outcomes identify what students will know and be able to do by the end of a degree or certificate program – the significant and essential knowledge, skills, and competencies that constitute the integrated learning needed by the graduate of a program.
Program Requirements
are mandatory courses in, or closely related to, the student’s major field of study at SFCC.
Progressive Discipline
Begins when informal performance or behavior discussions do not resolve the issue and includes Corrective Action and Disciplinary Action.
Protected Activity
For purposes of this policy, means opposing or reporting alleged violations of SFCC policies, participating in proceedings related to claimed policy violations, or requesting accommodations permitted under SFCC policies. Protected activity includes opposition to a practice believed to be in violation of SFCC policies, such as informing a manager or supervisor that an SFCC policy is being violating. Such opposition is protected from retaliation as long as it is based on a reasonable, good-faith belief that the complained of practice violates SFCC policies and the manner of the opposition is reasonable.
Protected Classes
The basis (or bases) on which the College prohibits discrimination. These include race; religion; color; national origin; ancestry; gender; gender identity; age; physical or mental disability, or handicap; serious medical condition; veteran's status; spousal affiliation; and any other basis prohibited by law.
Protective Gear
Protective clothing, helmets, goggles, or other garments or equipment designed to protect the wearer's body from injury.
Public Bulletin Boards
Bulletin boards located throughout campus designated for posting of publicity by off-campus entities and personal notices.
Public Records
All writings made, maintained, or kept by the state, or any agency, institution, or subdivision thereof, for use in the exercise of functions required or authorized by law or administrative rule, or involving the receipt or expenditure of public funds.
Public Service
Funds include revenues and expenditures for organizational units that are established primarily to provide non-instructional services that are beneficial to individuals and groups external to the institution: television and radio stations, general advisory services (e.g. the Small Business Development Corporation), health care and social services (early childhood center), consulting, and similar non-instructional services (conference center).
Public Website
Any website or webpage that officially represents the College and/or resides on a College-managed server.
Anything created for the College or any of the College’s organizational units that is intended for public dissemination – whether printed or electronic, and whether produced on or off campus. Publications include, but are not limited to, advertisements, announcements, fliers, invitations, newsletters, posters, presentations, programs of events, social media, tickets, videos, websites/pages and other public notifications of convocations, meetings, luncheons or events.
Information used to increase public awareness of a subject.
Qualified Employee
Is an individual who, with or without reasonable accommodation, can perform the essential functions of the job in question.
Quid Pro Quo Harassment
Unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of employment or (2) submission to or rejection of the conduct is used as the basis for employment decisions.
is an event that provides a means of raising funds by selling numbered tickets for a contest or a game of chance conducted by drawing for prizes.
Rape/Sexual Assault
The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.
Reasonable Accommodation
Is modification to the work environment or responsibilities to enable a qualified employee with a disability to perform the essential functions of a specific position. Reasonable accommodation should not impose an undue hardship on College operations or create a direct threat to the health or safety of the employee or others. The determination of reasonable accommodation should be made after an interactive process between the employee and the College. Reasonable accommodation may include, but is not limited to: A.) Making existing facilities used by employees readily accessible to and usable by individuals with disabilities; B.) Job restructuring; part-time or modified work schedules; reassignment to a vacant position; acquisition or modifications of equipment or devices; appropriate adjustment or modifications of examinations, training materials, or policies; the provision of qualified readers or interpreters; and other similar accommodation for individuals with disabilities.
Reasonable Person
A reasonable person under similar circumstances and with similar identities to the victim.
Recognized student organization
One that has been formed for educational, professional, social, recreational, or other lawful purposes, derives the majority of its membership and all of its leadership from the student body of SFCC, has been approved for recognition by the Office of Student Development and maintains a current registration.
Records Custodian
Designated by the Executive Director of the Office of Marketing and Public Relations as the official, SFCC respondent to IPRA requests. The Records Custodian responds to all request to inspect public records.
Reduced leave
Leave taken when an employee needs to work on a shorter schedule than normal because of their medical condition.
Reduction in Force or “RIF”
The termination of any employee, or the non-renewal of a member’s or other contract employee’s contract, as a result of a bona fide financial emergency, discontinuation or cancellation of a college program, or restructuring of a college office or function. A RIF constitutes good cause for the termination of an employee’s employment or the termination or non-renewal of a faculty member’s or other contract employee’s contract.
is a return of payment(s) made by a student to register for and participate in a course or program.
Registered Student Club or Organization
is a College-sponsored group that provides students the opportunity to share interests in academic or extracurricular activities. Involvement in clubs and organizations supports student retention and encourages engagement on and off campus. Students interact with peers and campus community members to pursue these interests and develop lifelong skills. Requirements for becoming a Registered Club or Organization: 1. Must be comprised of seven or more students who are registered in at least one credit hour (audit or credit), 2. Must have a sponsor who is a part- or full-time SFCC faculty or staff member. 3. Officers and advisers must attend orientation, and 4. Must comply with SFCC policies and procedures. In addition, a Registered Club: 1. Must submit an application with the Office of Student Development, and 2. Is eligible for funding from the Student Government Association. A Registered Student Organization is not eligible for funding through the Student Government Association unless they choose to become a Registered Student Club.
Regular Status
An employee who has been hired to fill a full or part-time position which includes benefits.
Related requirements
consist of required courses from a list published in the SFCC Catalog or any other courses that a representative of the department awarding the degree determines to be appropriate and applicable to the degree.
Adjusting or reallocating furniture in support of occupants moving into an area.
means that the academic program must develop and carry out a remediation plan based on the deficits determined in the review. An academic program under remediation will undergo an additional review in accordance with the remediation plan.
Renewal and Replacement
Are expenditures for major maintenance or renewal and replacement of existing plant assets, including buildings, campus infrastructure and equipment that do not increase the institution’s investment in plant.
Physically improving the permanent components of a space, such as reconfiguring walls or providing new furnishings.
Changing the use of an area from one purpose to another, such as office to classroom.
The condition, quality, or fact of being highly regarded or esteemed; credit, fame, distinction; respectability, good report.
means a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge.
means any person conducting research as defined above.
Refers to written voluntary termination of employment by the employee or completion of resignation form.
is an official formal public announcement or recognition issued by the Governing Board.
Deferential regard or esteem felt or shown towards a person, thing, or quality.
Responsible Parties
Responsible Parties. Any person who has significant obligations for student or Campus activity, including but not limited to student and employee discipline, and in identifying and reporting crimes on Campus. Responsible Parties include but are not limited to:
Restructuring of an office or function
The establishment, removal or reclassification of personnel in an office, program, center, institute or department when it is in the best interests of the college to do so.
When an employer takes an adverse action against an employee for participating in a protected activity.
Retaliation – Protection from
Prohibiting retaliation, intervening early in sensitive areas where retaliation is a particular concern, promptly investigating claims of alleged retaliation, training managers and employees in expectations for not engaging in retaliation, pursuing discipline as needed if retaliation is confirmed.
The election of an employee to receive retirement benefits for which the employee is eligible under the New Mexico Educational Retirement Act (ERA) or an alternative retirement plan (ARP)
Retirement of Indebtedness
Revenues, transfers, and expenditures associated with the repayment of bond issues or the retirement of the institution's debts.
Rights and Responsibilities Reserved by the College
are areas that are reserved by the College as exclusive management rights and are not subject to review. The following issues are precluded from review under this policy: 1. Content of College policies; 2. Final interpretation by President of policy or final decision about the application of a policy or resource.The President’s decision is final and binding upon the parties. 3. A review of a decision involving the same student and the same issue but naming another responding person; 4. Decisions or directives of the Governing Board or other external authorities having jurisdiction or programmatic responsibilities over the College; 5. Funding and program priorities; 6. Allocation of resources, staff, equipment, or space; 7. Scheduling of operations, closures, holidays and other events; 8. Overall allocations for tuition and other fee increases; 9. Class schedules and work schedules in order to support student and community needs; 10. Parking violations; and, 11. Any action taken in compliance with a court order, arbitration decision, statutory directive, city or county ordinance, or the administrative ruling, rules or regulations of an authority having jurisdiction over the College.
Salaried employee
An employee who is paid a regular salary rather than an hourly wage.
Scope and Applicability
sets the parameters for developing SFCC policy and identifies all who must adhere to the requirements of the policy.
Security Breach
Any activity that leads to the damage or unauthorized access of an information technology resource.
Is an employee’s length of continuous employment at the College.
Separation from the College
Including but not limited to resignation, termination, retirement, or loss of student status.
Serious Health Condition
An illness, injury, impairment, or physical or mental condition that involves:
Service Animals
Dogs, except as otherwise specified, that are individually trained to do work or perform tasks for people with disabilities. The work or task a dog has been trained to provide must be directly related to the person's disability. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. A Service Animal in training is a Service Animal for the purposes of this policy.
Sexual Contact/Battery
Non-consensual touching, kissing, or fondling of another person in a sexual way, whether the person is clothed or unclothed; or forcing someone to touch another in a sexual way.
Sexual Exploitation
Taking sexual advantage of another person without consent, including, without limitation, indecent exposure; voyeurism; non-consensual recording, photographing, or transmitting identifiable images of private sexual activity and/or the intimate parts of another person; and/or allowing third parties to observe private sexual acts.
Sexual Harassment
A form of unlawful sex discrimination that is defined as unwelcome conduct of a sexual nature or unwelcome conduct directed at a person because of his or her sex or gender.  Types of sexual harassment include Quid Pro Quo Harassment and Hostile Environment Harassment.  Quid Pro Quo Harassment involves unwelcome sexual advances or requests for sexual favors or other verbal or physical conduct of a sexual nature which is made an explicit or implicit condition of participation in a College program or activity or College employment or an employment decision.  Hostile Environment Harassment occurs when unwelcome sexual conduct is so severe or pervasive that it has the effect of unreasonably interfering with an employee’s work performance or a student’s ability to participate in or benefit from an education program or activity or creates an intimidating, threatening or abusive educational or employment environment.  For more information about sexual harassment and examples of sexual harassment see Policies 2-22 Student Sexual Harassment and 4-10 Sexual Harassment.
Sexual Misconduct
Includes inappropriate sexual advances, requests for sexual favors, or verbal or physical conduct of a sexual nature. Sexual misconduct includes non-consensual sexual intercourse, non-consensual sexual contact, sexual exploitation, interpersonal relationship violence, sex/gender-based stalking and sexual harassment. While SFCC’s standards and definitions may differ from the New Mexico Code, sexual misconduct often overlaps with crimes of rape, sexual assault, sexual harassment, stalking, dating/relationship violence and domestic violence and by electronic means such as by social media applications, telephone, email, and texting commonly referred to as “sexting,” “cyberstalking,” and “cyberbullying.” (See Policy 2-22 Student Sexual Harassment.) See Policy 4-10 Sexual Harassment.
Sexual Violence
Refers to physical sexual acts perpetrated with force or coercion against a person’s will; or where a person has not given consent as defined in this policy or is unable to consent due to his or her use of alcohol or drugs, or disability, or age. Examples include, but are not limited to:
SFCC Campus or Location
Means the main campus, the Higher Education Center campus and any other location the College owns or leases.
SFCC Community
consists of all those who participate in the learning environment at SFCC, including staff, student, faculty, administration, and the Board.
SFCC Email System
Local and internet-based email systems maintained and administered by SFCC for its students, faculty, and staff.
SFCC Property
Means all property that SFCC has provided to the employee to facilitate their performance, and may include but not be limited to computer hardware, mobile telephones, office supplies and similar matters.
SFCC Values
Student learning, Excellence, People, Social responsibility, and Integrity
Shared Accounts
Accounts with multiple users that are intended for campus activities or departmental needs.
Short-Term Use
Allocation of space for duration of a few days and less than an academic semester.
Small Purchase
As described in § 13-1-1 25 NMSA 1978, as amended from time to time.
Social Media
Any online or mobile content or application that allow for user-generated exchanges of information. For purposes of this policy, social media primarily includes virtual communities and publishing platforms, such as Facebook, Instagram, Google+, Twitter, LinkedIn, Flickr, SnapChat and YouTube, etc. This definition does not apply to the College’s learning management systems used for academic or training purposes.
Social Media Accounts
These are accounts or profiles created in social media outlets, such as Facebook, Twitter, YouTube, Flickr and LinkedIn.
Social Media Best Practices
Guidelines, ethical considerations, and conventions for creating successful social media campaigns and accounts that conform to the College's best interests and adhere to applicable SFCC policies.
Social Media Terms and Conditions
The terms and conditions imposed by the social media website in which the user is participating.
The act of requesting something – usually money.
Son or Daughter
A biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis , who is either under age 18, or age 18 or older and "incapable of self-care because of a mental or physical disability" at the time that FMLA leave is to commence.
Son or Daughter of a Covered Service member
A covered service member's biological, adopted, or foster child, stepchild, legal ward, or a child for whom the covered service member stood in loco parentis, and who is of any age.
Son or Daughter on Covered Active Duty or Call to Covered Active Duty Status
The employee's biological, adopted, or foster child, stepchild, legal ward, or a child for whom the employee stood in loco parentis, who is on covered active duty or call to covered active duty status, and who is of any age.
Special Event
A cultural, sporting, business or other type of unique activity occurring for a limited or fixed duration, (one time, annual).
Special Service Groups
include those individuals who possess skills such as being bilingual, having technical expertise, having social services experience and/or working with youth, the homeless or other unique populations.
Specific contracts
Written for the creation of intellectual property by faculty or staff, on behalf of the College, that is mutually determined to be outside the regular work assignment of that faculty or staff member.
Sponsored Visitor
Consultants, vendors, or others who have been authorized by SFCC for temporary access to relevant information technology resources.
Husband or wife as defined or recognized under State law for purposes of marriage in the State where the employee resides, including common law marriage in States where it is recognized. Spouse also includes Domestic Partners.
Staff Probationary Period
The initial period of full- or part-time regular employment by employees who are hired to fill regular positions. The probationary period consists of unbroken employment status for one full year from date of hire in the same position the employee was hired in. If an employee transfers to another position during their probation period, the probation period will start over at the time of transfer.
Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others or suffer substantial emotional distress. Stalking can also be conducted through electronic means by social media applications, telephone, email, texting, or what is commonly referred to as “sexting” or “cyberstalking.”
Standard degree requirements
Mandatory for all SFCC associate degrees and consist of 1 credit hour satisfying the Health and Wellness requirement.
Standards of Professionalism
Describes a set of behaviors that faculty are expected to practice in the workplace.
Statement of Accountability/Responsibility
identifies the officially designated administrative official of the College charged with the implementation, enforcement and systematic review and updating of the policy and its procedures.
Statewide Dual Credit Master Agreement
Pre-existing agreement between SFCC and the local education agency (LEA) – state funded high school and charter high schools, as required by NMSA 1978 21-1-1.2 and NMAC (PED) 6.30.7 establish the Dual Credit program in New Mexico.
Strategic Plan
A document approved by the governing board, that uses agreed upon long-term and short-term goals to guide college operations and focus college resources.
Student Aid and Grants
Financial assistance provided to students in the form of outright grants, tuition and fee waivers and remissions trainee stipends, and gifts and prizes, either awarded by and/or administered through the College.
Student credit hours (SCH)
The number of credit hours for a particular course multiplied by the number of students enrolled in that course.
Student Prior Learning Portfolio
is a formal communication presented by the student to the College as a petition requesting credit or recognition for self-directed learning that has taken place outside of the classroom. A typical portfolio contains documents to provide sufficient evidence that a subject matter expert can use as a basis for an evaluation to measure if certain learning objectives have been met (Policy 3-18 Credit for Prior Learning).
Student Services (Exhibit 12)
Funds for activities that contribute to the student’s emotional and physical well-being, such as counseling, career guidance and student aid administration and offices such as Enrollment, Registrar, Financial Aid, Counseling Services, Career Services, Student Services administration, etc.
Student Social and Cultural
Are funds for activities whose primary purpose is to contribute to students’ emotional and physical well-being and to their intellectual, cultural and social development outside the context of the formal instruction program, such as student government, student leadership, student organizations and clubs, and student activities.
Student Worker
A student who has been hired to work for a College office and whose position has been funded by Financial Aid and is not paid through College employee funds.
is a subdivision of a field of study within an academic discipline.
Subject Matter Expert
is a department designated employee who is trained and has knowledge, experience and expertise about a specific course or field of study.
Substance abuse
Use of controlled substances as identified in Schedules I through V of the Controlled Substances Act of the United States Code (Title XXI, Chapter 13), where the use is not authorized by law or a valid doctor's prescription. For purposes of this policy, substance abuse also includes the use of alcohol while on working status or on work premises (except as specifically authorized by the College President). An employee is considered to be on working status during hours they are being paid to work and is not on leave, regardless of whether the employee is on or off campus.
Substantial Contribution
is a monetary or in-kind contribution that significantly contributes to an educational program of the College, coordinated through the Foundation. This may include naming opportunities for lesser amounts, e.g. garden, laboratories, fountains, etc.
Substantial emotional distress
Significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.
Supplemental Compensation
Additional compensation provided to staff employees who perform duties that are substantially outside the scope or reasonable potential scope of the individual's position and/or normal work schedule for a limited time. Supplemental compensation of faculty members is described in SFCC Policy 3-6 Faculty Workload.
Surveillance Camera
Any item, system, camera, technology device, and communications device used alone or in conjunction with a network for the purpose of gathering, monitoring, recording or storing an image or images of College facilities and / or people in College facilities.  Image capture may use any technological format.
Surveillance Monitoring or Recording
Using a camera or other related technology to observe, review, report, or store visual images for the purpose of determining crime and protecting the safety and security of the SFCC.
is defined as the gathering of information from members of the campus community through questionnaires, interviews, etc. to make inferences about a population. Surveys may be administered using paper and pencil, phone, or electronic formats.
A removal of the employee from the workplace without pay for disciplinary reasons.
System Distribution List
A collection of email addresses stored on the email system used and intended to send an email to two or more email addresses. The intention is to send an email to more than one email address without overloading the system. Another term used for this purpose is electronic mailshot.
System Owner
An individual with operational, technical and overall responsibility for all aspects of a particular information technology system.
Take-out Food
is food prepared by Food Services or Culinary Arts and picked up by clients to be consumed away from its place of sale and served to their guests.
Technology Resources
All college technology factilities, services, hardware, software, data storage, computer accounts, networks and bandwidth; and all content and data that comprise college technology.
Technology Strategic Plan
A comprehensive technology plan that defines SFCC’s short- and long-term technology and infrastructure plans to guide college operations and focus college resources.
Means working from a remote site, such as a private home, instead of commuting to a designated headquarters. Emphasis is placed on information or communication exchanged through telephones and remote devices such as computers and fax machines to allow an employee to work at a remote workplace. Telecommuting does not include online instruction through a learning management system, instruction done by adjunct instructors, or casual, intermittent work performed by employees to supplement the work they regularly do at an SFCC property.
Temporarily Restricted Contributions
are received with a donor-imposed restriction that will be satisfied in the future (generally within one year). The donor’s restriction may be for a particular purpose or program or for use in a specified time period.
Temporary Assignment
Means a supplemental job for a current employee.
Temporary Disability
is a medical condition, certified by a physician, for a limited period of time, and allows the person to utilized designated handicap parking.
Termination for Cause
The involuntary separation of an employee from employment with the College.
Test Glossary Nov 2018
Tested Experience
demonstrates a breadth and depth of experience outside of the classroom relevant to the discipline in which the faculty member may teach. Tested experience is established through evaluation of a minimum threshold of professional experience, consideration of demonstrated skill sets, portfolios, professional, industry, and subject matter certifications and experience, additional credentials, publications, and experiences that establish expertise in the specific discipline or program area in which they will be teaching as well as demonstrated skill sets derived from work experience, comb­ined with training, that contributes to knowledge and expertise in a given subject area, of no less than two years.
Threatening Behavior
Any behavior, intentional or reckless, that by its nature would be interpreted by a reasonable person as intent to harm another person or damage to property. Threats may be oral, written, or communicated through gestures, conventional mail, electronic mail, texting, fax, telephone and may be direct or implied.
Top Levels of the Official Websites
are the ones that establish the public image of the college and are maintained exclusively by MPR. There are lower tiers of responsibility where departments can make changes on their respective pages.
Refers to the voluntary transfer of an employee from a current position to another open position in the College, even if the new position has a lower salary or pay level.
Transfer Credit
is academic credit earned at other postsecondary institutions that is transferred to SFCC.
Transfer Degree Programs
(also known as university-parallel programs) are two-year degrees designed for students intending to transfer to upper-division baccalaureate programs. Transfer degree programs are intended to parallel the first two years of study at four-year institutions.
Transfer student
A person who has attended another university, college, or other postsecondary educational institution and who applies to SFCC to receive SFCC credit for coursework completed at the previous institution(s).
Travel for per diem purposes
Being on official college business or activity away from home as defined herein, and at least 35 miles from the designated post of duty of the employee or from the SFCC Campus.
Under the influence
A blood alcohol level beyond the level permissible under New Mexico state law for operating a motor vehicle.
Undue hardship
With respect to the provision of accommodation means significant difficulty or expense incurred by a covered entity, when considered in light of the factors set forth in this section. Factors to be considered in determining whether accommodation would impose an undue hardship on the College, include: A.) The nature and net cost of the accommodation needed, taking into consideration the availability of tax credits and deductions, and/or outside funding; B.) The overall financial resources involved in the provision of reasonable accommodation, the number of persons employed at such facility, and the effect on expenses and resources; C.) The overall financial resources of the College, the overall size of the College’s operations with respect to the number of its employees, and the number, type and location of its facilities; D.) The type of operation or operations of the College, including the composition, structure and functions of the College’s workforce, and the geographic separateness and administrative or fiscal relationship of the facility or facilities in question to the College; E.) The impact of accommodation upon the operation of the facility, including the impact on the ability of other employees to perform their duties and the impact on the facility’s ability to conduct business.
A College specified article or articles of clothing meant to be worn while working.
Unpaid Leave or Leave without Pay
Time the employee is not working and is not paid. Examples include leave for personal reasons, professional development or for medical leave after all sick leave, annual leave and compensatory leave is exhausted.
Unplanned event
A weather related condition, or other emergency situation, that adversely affects the ability of campus personnel to adequately assure safe and secure campus operations, and which could place the general public, visitors, students, and/or employees at risk. Closure due to an unplanned event may be full or partial closure.
Unqualified Person
is one who lacks the qualities, attributes or accomplishments required to be or do something.
Unrestricted Contributions
can be used for any purpose.
Unsatisfactory Performance
Or major weakness in performance in defined as a departure from the acceptable standards of performance established by or for full-time professional employees on contract (i.e., faculty or administrative staff) in fulfilling their job duties or responsibilities as indicated in such documents as employment contracts, job descriptions, employee handbooks, or evaluations plans (see Policy 4-37, Evaluation of Faculty, or Policy 4-38, Evaluation of Administrative and Support Staff) or the college's Formal policies and procedures.
Any entity, including, but not limited to staff, faculty, students, consultants, and vendors, who interact with technology resources and services provided by Santa Fe Community College. See also End User. See also Poster or User.
includes but is not limited to cars, motorcycles, bicycles, trucks, trailers, campers, etc.
Offering something for sale for profit.
Verbal Coaching
Involves a discussion between a supervisor and an employee to address performance or conduct concerns of a minor nature. It is intended an informal discussion between the supervisor and the employee and does not need to be documented.
The comprehensive term for all recorded (still or action) images that are addressed as part of this policy. It is visual only (no audio); can include, is not limited to, data, footage, images, recordings, and information.
Observing the live camera feed as it occurs.
Violent Behavior
Any behavior, intentional or reckless, which results in bodily harm to another person and/or damage to property.
Voluntary termination
see Resignation.
is anyone who, without compensation or expectation of compensation beyond reimbursement, performs a task at the direction of and on behalf of SFCC, and who has completed a Volunteer Information and Waiver Form prior to performance of any task or service. Volunteers shall not be considered “employees” of the College.
Voting Governing Board Member
member is an elected or duly appointed member of the Governing Board.
Vulnerable Populations
include, but are not limited to, pregnant women, children, cognitively impaired persons, prisoners, some veterans and educationally disadvantaged individuals (S. code 45 CFR 46).
An act resulting in the expenditure, consumption, mismanagement, and use or squandering of institutional assets or resources to the detriment or potential detriment of the institution. Waste may also result from incurring unnecessary expenses due to inefficient or ineffective practices, systems or controls.
include, but are not limited to, firearms, swords, knives (with blades longer than four inches), clubs, explosives, spiked wrist bands, chains, brass knuckles, tasers, or any other items that may cause or be used for the purpose of causing intimidation, injury, or death, including mock or toy weapons or guns.
Weather event
Weather-related condition or weather-related damage that adversely affects the ability of campus personnel to adequately assure safe and secure campus operations and which could place the general public, visitors, students, or employees at risk.
Weighted Average
The employee’s total compensation for the two jobs is divided by the total number of hours worked. That figure is the weighted average rate, on which the overtime rate will be based.
Work Restrictions
Are job activities that a licensed health care provider has determined the employee with a disability cannot perform because of a physical or mental impairment.
Working Days
means Monday – Friday, except for regularly scheduled holidays.
Working Fleet
are all SFCC owned or leased vehicles used around campus including but not limited to maintenance carts, security carts, and grounds vehicles.
Written Warning
Issued when an employee’s behavior or performance did not improve following verbal warning or when the supervisor believes, after consultation with the OHR, it is determined that more severe action is appropriate.
Youth Camp
means a program that: A.) is operated by or on the College campus; B.) offers recreational , athletic, or educational activities for at least five (5) campers who: • are not enrolled at the institution; • attend or temporarily reside at the camp for all or part of at least four (4) days; and C.) is not a day camp or youth camp required to be licensed by the Department of Family and Protective Services.