Sept. 17, 2013

Work Session Meeting
Tuesday, September 17, 2013
3:30 – 5:00 p.m.

Santa Fe Community College
President’s Conference Room #108
6401 Richards Avenue
Santa Fe, NM 87508

AGENDA

AGENDA ITEM RESOURCE
PERSON
ACTION
NEEDED
I. Determination of Quorum and Call to order Chair Abeyta No
II. Welcome from the Chair Chair Abeyta No
III. Adoption of Agenda Chair Abeyta No
IV. Information Items:
1) SFCC Foundation Investment portfolio report
by First Santa Fe Advisors (FSFA)
     2) Strategic Planning Update
     3) Student Employment Information
4) Solar Photovoltaic Project for HEC

5) Update Finance and Administration
6) Audit Findings 2012-2013
7) Calendar of 30th Anniversary Plans
8) RFP for Legal Services

9) Discussion of Board Goals


Mr. Kantor,
Ms. Alley
Mr. Morimoto
Dr. Gonzales
Mr. Moya,
Mr. Solorzano
Dr. Ziemer
Dr. Ziemer
Ms. Wise
Mr. McWilliams
Dr. Romero
Ms.Keith

No

No
No
No

No
No
No
No V.Adjourn No

Jump to Regular Meeting Agenda

**Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

*** Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure.

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

SFCC Regular Governing Board Meeting
Tuesday, September 17, 2013

5:00 p.m.

Santa Fe Community College
Board Room #223
6401 Richards Avenue
Santa Fe, NM 87508

AGENDA

AGENDA ITEM RESOURCE
PERSON
ACTION
NEEDED
I. Determination of quorum and call to order Chair Abeyta Yes
II. Welcome from the Chair Chair Abeyta No
III. Adoption of Agenda Chair Abeyta Yes
Tab A IV. • President’s Awards, and Presentations
President’s Report

• Employee of the Month
AUGUST
– Pass It Forward – Robert Shankin, (Faculty, Math) nominated
Martha Sorensen, (Assoc. Professor, Social & Behavioral Sciences)
– WOW Gram – Susan Weaver, Financial Aid Specialist nominated
Mason Kovac, OIT PC TechnicianDr. GuzmánNo V.Public CommentsChair Abeyta Tab BVI.Communications
Faculty Senate Report
Staff Senate Report
Student Government Report
Chair AbeytaNoTab CVII.Approval of Consent Agenda
a.
Minutes:
Governing Board Retreat of August 19, 2013
Work Session of August 20, 2013
Regular Board Meeting of August 20, 2013
b. Matters Related to SFCC Policy:
Final Reading/Approval:
* No policies submitted for final reading/approval 

Chair Abeyta

Chair Abeyta

Yes

Yes

Tab DVIII.Action on Items Removed from Consent Agenda for discussionChair Abeyta YesTab EIX.Action Items – Non-Consent
a. Approval of Financial Report (July 2013)

 

b. Approval of the Annual Equipment Inventory
Part 1 & Part 2
c. Approval of Resolution (Banking Authority)

d. Approval to seek Legislative Funding

e. Approval of Solar Photovoltaic Project for the HEC

f. Approval of Resolution (Dr. Tina Ludutsky-Taylor)
Dr. Guzmán/
Dr. Ziemer
Mr. David Stewart

Ms. Tilley

Mr. Grissom

Mr. Moya/
Mr. Solorzano
Dr. Guzmán
Yes

Yes

Yes

Yes

Yes Tab FX. Information Items: (written reports only)
a. Purchases over $100,000 (less than $300,000) – none to report–
Dr. Guzmán and Dr. Ziemer
b. Update Finance and Administration – Dr. Ziemer

c. Audit Findings 2012-2013 – Dr. Ziemer

d. SFCC Foundation investment portfolio report by First Santa Fe Advisors
    (FSFA) – Mr. Kantor, Ms. Alley

e. Strategic Planning Update – Mr. Morimoto

f. Enrollment Update/Fall 2013 – Dr. Gonzales

g. Student Employment Information – Dr. Gonzales

h. Calendar of 30th Anniversary Plans – Ms. Wise

i.  RFP for Legal Services – Mr. McWilliams

j. Discussion of Board Goals – Dr. Romero, Ms. Keith

Written Reports
Only

NoTab GXI.Matters Related to SFCC Policy:
First Reading:
• SFCC Admission of International Students Policy 2-7

Dr. Gonzales

Tab HXII.Board Reports, Discussion, Other Business
– Action: none to report

 

         – Information:
Discussion of Legislative Agenda
Chair Abeyta

Chair Abeyta
Ms. Siegle
No No Tab IXI11.Announcement of next Board Meeting(s):
                                     Tuesday – October 15, 2013 
Chair AbeytaNo

Reading Material

Tab JX1V.Closed Session:
The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of: limited personnel matters Section 10-15-1-H(2);  pending or threatened litigation (10-15-1(H)(7) NMSA 1978).
Chair AbeytaNo XVI.AdjournmentChair AbeytaYes

*Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

** Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure.

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

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