Terms and Conditions
All Santa Fe Community College purchases are subject to the college’s General Terms and Conditions.
Invoice Submission
Vendors who have been issued an approved PO should submit invoices electronically ONLY TO: invoices@sfcc.edu, or via hard copy mail to SFCC, 6401 Richards Ave., Santa Fe, NM 87508 ATTN: Accounts Payable.
Campaign Disclosure
Vendors are required to disclose campaign contributions made to any member of the SFCC Governing Board using the approved form. The completed form must be submitted with each invoice or with any Bid, Proposal, or Quote.
Access Online SFCC RFPs, Bid Opportunities, and RFQs
View current Bid Opportunities by clicking the related link on left side of this page. Complete RFPs, IFBs, and RFQ solicitations may be downloaded. When a formal bid opportunity becomes available, SFCC provides public notice online and in the local newspaper legal ad section.
Registering as a Vendor/Supplier
Register online as a vendor by using the Vendor Registration Form. The form will provide us with your business contact info and commodity category of products and/or services you offer. Your registration improves the notification process as bid opportunities become available that match the commodity and/or service your business provides, and also includes your business in the SFCC list of registered vendors.
All vendors wishing to receive Residential and Veteran Preference advantage as provided for within section NMSA 13-1-21 must submit a valid residential preference certificate and/or Resident Veteran Preference Certification form with their sealed response. The “In-State Preference” documentation required to request Residential Preference may be obtained from the State of New Mexico Taxation and Revenue Department.
Supplier Diversity
The Purchasing Office seeks to maintain a broad vendor/supplier base to support the college’s goals of reflecting the diversity of the district and region.
Tax Exemption Notice
In accordance with state statutes, section 7-9-54, sales of tangible personal property to Santa Fe Community College are specifically exempted from the State Gross Receipts Tax, however, services sold to the college are taxed.
W-9 Forms
In accordance with the purchasing policy at SFCC, businesses are required to submit a W-9 for purchase contracts of any amount. The W-9 Form can be downloaded, filled out, and submitted to the Purchasing Office or forwarded to Accounts Payable with your invoice.
Sole Source Contracts
A “Sole Source” purchase means that only one supplier (source), to the best of the requester’s knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service. Similar types of goods and services may exist, but only one supplier, for reasons of expertise, and / or standardization, quality, compatibility with existing equipment, specifications, or availability, is the only source that is acceptable to meet a specific need.
Any contractor who does not agree that the service, construction or item of tangible personal property is available only from the contractor determined to be a sole source may protest the “Notice of Intent to Award” by contacting the Purchasing office within fifteen (15) calendar days of the date this Notice is posted. Your protest must be in writing and describe the basis for the protest. Please submit your protest, via e-mail and include the words “PROTEST OF NOTICE OF INTENT TO AWARD SOLE SOURCE CONTRACT TO ____ (reference the contractor’s name) and your company name on the subject line. Send to prattachments@sfcc.edu. If you have questions, please contact a member of the Purchasing Office listed on the STAFF link shown on the left side of this page.
