This policy delineates the authority for establishing and approving student tuition and fees.
Scope and Applicability
This policy applies to the setting tuition rates for all classes and fees for the college, with final authority and responsibility residing with the Governing Board.
A. Sole authority for establishing tuition and fees of a general nature for semester-hour credits resides with the SFCC Governing Board, upon recommendation of the President.
1. Tuition and fees are included in the recommendation resulting from the budget process as defined in Policy 1-31 SFCC Board Financial Oversight Policy.
2. Normally, action to approve tuition charges for credit classes shall be taken by the Board once each year as part of its approval of the forthcoming year’s operating budget.
3. The SFCC board may delegate to the President of the college authority to approve individual course fees, such as laboratory fees for science courses.
B. Authority for establishing tuition and fee charges for noncredit and contract training classes shall reside with the President of the college, who may delegate this responsibility to the Vice President of Academic Affairs.
1. Tuition and fee charges for noncredit and contract training classes may vary with market demand and may be adjusted accordingly during the fiscal year.
2. Noncredit and contract training courses are expected to recoup direct costs in addition to overhead at market rates.
- Contract training – Study of content designed or customized for specific audience related to certain skills or proficiency and of limited duration.
- Credit course – Study of content for which academic credit is granted upon completion of all requirements.
- Master course syllabus – A document for each credit course that is approved by the Curriculum Committee and Vice President for Academic Affairs and includes the course credits broken into lecture, laboratory and/or clinical hours; the catalog description; major topics covered; learning outcomes; and evaluation
- Non-credit course – Study for which academic credit is unavailable, sometimes referred to as continuing education.
A. Tuition and General Fees
- Prior to the New Mexico Higher Education Department (HED) submission deadline, the President presents a proposed operating budget for the coming fiscal year, including a recommendation for tuition and general fees, to the Governing Board for review and approval.
- The SFCC Governing Board reviews the President’s budget recommendations, including proposed tuition and fee charges, and takes final action at a public meeting to establish the college’s operating budget for the next (SFCC Board Financial Oversight Policy 1-31)
- The Board, at its discretion and after giving appropriate notice, may change tuition and fees structure at times during the year that may occur outside of the normal budget approval process.
- The Vice President for Academic Affairs (VP/AA) or their designee, in consultation with the Vice President for Finance (VP/CFO) and the Assistant Vice President of the Office of Planning and Institutional Effectiveness (AVP/OPIE).(a) recommends the establishment of course fees to the President at the time a course is created through the Curriculum Committee process, or
(b) recommends changes in a fee for an existing course through the Curriculum Committee process.
- All credit course fees are documented on the master syllabus, which is recorded in the Office of the Registrar. Revisions to the master syllabus, including changes in course fees, must go to Curriculum Committee for approval before being submitted to the VP/AA for approval. An explanation/justification for all requests for individual course fees, including the special per-student costs to be offset by the fee (for example, for consumable supplies in a laboratory course), must be included in the master syllabus.
- Revenue from individual course fees, though recorded as general revenue for the college, may be redistributed during budget development to individual departments to offset the special costs of particular
- Normally, changes made to individual course fees will go into effect the following
- Tuition and Fees for Noncredit Classes
(a)Tuition and fees for noncredit classes are determined by what the market indicates is a fair price for these classes, combined with the costs for salaries for noncredit Faculty
(b)At least once each year, the Vice President for Academic Affairs, Vice President of Finance/CFO, and Assistant Vice President of OPIE review tuition and fee charges with the President of the college, and make adjustments as necessary.
Statement of Accountability and Responsibility
The President, through the Vice President of Finance/Chief Financial Officer and the Office of Finance (OF), shall be responsible for enforcing Finance procedures and policies. OF shall work with the different departments and offices to comply with this policy and develop procedures that will enforce this policy regarding awareness, prevention, and remediation.
1-31 SFCC Board Financial Oversight Policy
(POLICY APPROVAL: SFCC Governing Board, 4-25-02)
Revised and SFCC Governing Board approved: 2/18/16