1-11: Shared Governance

Policy Overview

This policy sets the principles adopted by the Governing Board to engage all SFCC constituents in the process of making decisions. All constituent groups at SFCC are included as participants in this policy.

Scope and Applicability

The Governance Council participates in the decision-making process by presenting recommendations for consideration by the Governing Board as it makes decisions.  Inclusion of stakeholders in shared governance leads to better decision making for the College.  Timely and effective communication is foundational to the shared governance process.

Policy Statement

  1. SFCC is committed to the practice of Shared The President, in consultation with representatives of recognized college governance groups, develops processes and procedures for addressing academic and professional matters.   While all official College policy is the result of action by the Governing Board, the College’s governance groups working with the President through a college-wide Governance Council, participate in the development of policy for consideration by the Governing Board.
  2. Shared governance is valued at the College as an avenue for informed and accountable decision making. Thus it should be practiced College-wide as much as possible at all levels, such as schools, departments, programs, committees, and task forces.
  3. The Shared Governance Council will meet at least ten times per year and may not be suspended except by action of the Governing Board.
  4. Shared Governance Council members shall enjoy freedom of speech and academic freedom without fear of retaliation.

Definitions

Policy Process

A. Role of the President

  1. Charged to work with the Governance Council to develop procedures for providing feedback to the Governing Board regarding policy matters that pertain to the operation of the College.
  2. Delegated authority by the Governing Board to make decisions on matters regarding the institution.
  3. Communicates with all constituent groups to keep them informed and provide an avenue for feedback to the Governing Board.
  4. Charged with employing a system of committees to provide advice and recommendations in a variety of areas that involve major actions and directions of the institution.
  5. Responsible for maintaining various categories and types of committees at the College, and for retaining a file of each committee’s charter or charge and membership.
  6. Chairs the Governance Council as a non-voting member.

B. Role of  the Governing Board

  1. Considers all data supporting recommendations coming from the Governance Council and presented by the President.
  2. Considers all other data presented by the administration or constituent groups and studies the impact to the college, the students, and the community.
  3. Ensures open communication with all constituent groups.
  4. Provides for resolutions that change or otherwise alter policy to be imbedded in the appropriate policy within 30 days of passage of the resolution.
  5. Provides a rationale for policy decisions and documents the decision in board minutes.
  6. Accepts for review and consideration minority opinions from the Governance Council and/or constituent groups.
  7. Acts as final arbiter in issues that cannot be resolved by the Governance Council.

C. Role of the Governance Council

  1. Works with the President in defining the governance groups that should be included and consulted.
  2. Communicates openly with the College community on the deliberations and discussions of the Council.
  3. Sets up procedures for collaboration and inclusion of all interested parties in the work of the Council.
  4. Uses data to prepare recommendations for consideration by the President and the Governing Board.
  5. Includes an equal number of representatives from faculty, staff, students, and administrators as members of the Council. Representatives to be selected by each constituent group.

D. Role of Faculty Senate

  1. Keep all faculty informed of the work of the Governance Council and conduct discussions seeking their feedback.
  2. Solicit and represent the views of the faculty, including adjunct faculty, to the Governance Council.
  3. Participate with the President in establishing procedures for implementing the Governing Board’s policy on shared governance.
  4. Working with academic and student success Vice Presidents, ensure faculty’s primary role in curriculum, faculty rank, and other academic matters pertaining to student learning outcomes and student success.

E.Role of Staff Senate

  1. Keep all staff informed of the work of the Governance Council and conduct discussions seeking staff feedback.
  2. Solicit and represent the views of staff to the Governance Council.
  3. Participate with the President in establishing procedures for implementing the Governing Board’s policy on shared governance.
  4. Establish and maintain processes for involving staff in the academic progress and student success work of the College.

F. Role of Student Government Association (SGA)

  1. Keep all students informed of the work of the Governance Council and conduct discussions seeking student feedback.
  2. Solicit and represent the views of students to the Governance Council.
  3. Participate with the President in establishing procedures for implementing the Governing Board’s policy on shared governance.
  4. Establish and maintain processes for involving SGA in the academic progress and student success work of the College.

Scope of Accountability and Responsibility

  1. The Governing Board, the President, the Governance Council and the Governance groups are all responsible for implementing this policy.
  2. Because the College recognizes the value of the shared governance process, governance group participation shall be supported by supervisors by providing release time, schedule accommodations, clerical support and coverage as necessary.
  3. Due Process Clause

a. Any disagreement on the procedures developed under the leadership of the President should be discussed by each governance group and the full Governance Council. If the disagreement cannot be resolved it should be reported to the Governing Board as part of each governance group’s Governing Board communication at a regular meeting.
b. Should any governance group believe that the President is not following the approved policy or procedures, that governance group should notify the Chair of the Governing Board in writing.
c. The Governing Board has the authority to direct the President to change the procedures for Policy 1-11.

Authority

Governing Board approval 3/20/08

Revised and SFCC Governing Board approved: 5/19/15

View Procedure