1-7: Governing Board Membership and Vacancies

Policy Overview

This policy describes the membership of the Governing Board and how vacancies on the Board are filled. The policy lays out the duties and operational structure of the Board.

Scope and Applicability

Membership
The Governing Board consists of five (5) members elected to six-year staggered terms.  In addition, the President and the President of the Santa Fe Community College Student Government Association serve as non-voting ex-officio members of the Governing Board.  While the President of the College may not vote he/she may participate in closed sessions unless requested to withdraw by the Governing Board.  The Student Government Association President is elected by the student body.  The student member may  participate in all open  meetings of the  Governing Board, but  may  not  vote  on items  that  come before  the  Governing Board.  Except  as otherwise agreed  by the  Governing Board, the student member shall not  participate in closed meetings of the Governing Board,  nor have  access to confidential information of the Governing Board,  except as required by law.

Policy Statement

The Governing Board is established pursuant to Chapter 21, Article 13, NMSA 1978.

Policy Process

Meetings
The Governing Board shall hold at least ten (10) regular meetings per year.   Generally, the Governing Board will establish a regular meeting time and may choose not to meet in July and December. The Governing Board may hold special meetings and emergency meetings as required.  All meetings shall be noticed in accordance with the Open Meetings Act and the Open Meetings Resolution adopted annually at the Board’s March meeting. The board may also hold telephonic meeting as needed which shall also be noticed in accordance with the Open Meetings Act.

Officers
The Governing Board members shall select a Chairperson, Vice Chairperson and Secretary at its May meeting following a Community College Board  election. Each officer shall serve until a successor is selected. If a vacancy occurs in any office, the Governing Board members shall select a new member at the next regular meeting of the Governing Board to serve out the remainder of that officer’s term.

Committees
The Governing Board may establish committees as it deems appropriate.  Any committee meeting at which a quorum of Governing Board members shall be present must be noticed in accordance with the provisions of the Open Meetings Act and Open Meetings Resolution adopted by the Governing Board.

Vacancies
A vacancy on the Governing Board other than by the expiration of a member’s term shall be filled by appointment of a new member by the remaining members. If the vacancy shall last one year or less, the remaining members may choose to establish a selection process and solicit applications for an individual to fill the vacancy, or may appoint an individual to fill vacancy without a selection process. If the vacancy shall last more than one year, the remaining members shall establish a selection process and solicit applications for an individual to fill the vacancy. An individual appointed to fill a vacancy  shall serve  until the  next community college  board  election, at which  time  candidates shall file for and be elected  to fill  the vacant position to serve  the  remainder of the unexpired term.

Duties of the Board
The  primary  responsibility of  the  Governing Board  is  to  establish  and approve   the  financial and  educational policies  of  the  College,  and  to provide for its management. The Board bears ultimate legal responsibility for the College.

To those ends, the Board shall, among other duties:

  1. Approve the mission and purpose of the institution and adhere and promote student learning.
  1. Recruit, appoint, support and evaluate the chief executive officer to retain the quality of educational leadership needed to sustain the mission of the college.
  1. Guard the fiscal integrity of the institution:
    1. Consider and approve the institution’s budget.
    2. Monitor the resources and productivity of the institution.
    3. Oversee the institution’s endowment by delegating it’s management to the SFCC Foundation.
    4. Participate in fund-raising, both through personal philanthropy and advocacy.
    5. Ensure the annual independent audits are conducted.
    6. Meet the expectations of board accountability and transparency in the conduct of board affairs.
  1. Oversee and participate in periodic strategic planning and monitor progress on its outcomes.
  1. Be aware of educational, research, and service programs and demand evidence that the institution’s academic priorities are being met.
  1. In concert with the senior administration, engage with the institution’s major constituencies on a regular basis.
  1. Preserve institutional independence to protect the pursuit of truth, the generation of new knowledge and intellectual inquiry so that they remain unencumbered by direct government control or special interest.
  1. Remain informed about institutional issues and the challenges confronting higher education.
  1. Acknowledge the President is the only line employee of the Board and thus the Board has the exclusive privilege and duty to regularly evaluate the President and hold him/her accountable.
  1. Acknowledge that all other employees are accountable to the President through administrative channels set by the President.

Statement of Accountability and Responsibility

Board members collectively and individually are bound by this policy. The Board Chair has responsibility for ensuring all board members adhere to the policy.

Authority

 POLICY APPROVAL:

Original approval date: 8/28/08

Revised and SFCC Governing Board approved: 9/16/14