7-2: Technology Equipment Renewal and Replacement – Procedures*

Every March OIT will develop a report of all equipment covered by Policy 7-2. This report will also include a report of the equipment meeting the replacement requirements within the Policy Statement. This list will be presented to the Technology Advisory Committee (TAC) in the April or May meeting.

In the event of limited funds OIT will provide a recommendation for replacement priorities. TAC may approve this list or make new recommendations. Upon approval of the recommendations the CIO will present this list to the Executive Team. OIT will include the cost in the upcoming year budget request.

Standard Hardware Specifications – 2015/2016

Employees

Standard Configuration for employees includes a single desktop, surface or laptop PC. Other systems must be approved by the area Vice President and the CIO. Each employee will be assigned only a single computer system unless approved by the area Vice President and CIO. Any alterations to the standard configurations must be approved by area Vice President and CIO.

1. Desktop – PC
   1. Dell
   2. Windows 7 (Windows 10 in Summer of 2016)
   3. I5 Intel Processor
   4. 4 GB Memory
   5. 500 Gb Hard Disk (non SSD)
   6. One 21-inch display
   7. Keyboard/Mouse
2. Laptop – PC
   1. Dell
   2. Windows 7 (Windows 10 in Summer of 2016)
   3. I5 Intel Processor
   4. 4 GB Memory
   5. 500 Gb Hard Disk (non SSD)
   6. Docking station
   7. One 21-inch display
   8. Keyboard/Mouse
3. Microsoft Surface
   8. Microsoft – Windows 8.0, 8.1 or Windows 10 if new equipment.
   9. I5 Intel Processor
   10. 4 Gb Memory
   11. 128 or 256 GB
   12. Docking Station
   13. Type Cover
   14. One 21-inch display
4. Apple Laptop or Desktop
   1. Upon approval by Vice President and CIO only.
   2. Specs based on job requirements and currently available systems.
   3. Often requires available department funds.
5. Other Tablets, laptops and any other technology equipment.
   1. Must be approved by area Vice President and the CIO.

Classrooms and Labs

1. Desktop – PC
   1. Dell
   2. Windows 7
   3. I5 Intel Processor
   4. 4 GB Memory
   5. 500 Gb Hard Disk (non SSD)
   6. One 21-inch display
   7. Keyboard/Mouse
2. Engineering Desktop
   1. Dell
   2. Windows 7
   3. 8 GB Memory
   4. I7 Intel Processor
   5. 1 TB Hard Drive
   6. One 22-inch display
   7. Keyboard/Mouse
3. Laptop – PC
   1. Dell
   2. Windows 7
   3. I5 Intel Processor
   4. 4 GB Memory
   5. 500 Gb Hard Drive (non SSD)
   6. Docking station
   7. One 21-inch display
   8. Keyboard/Mouse
4. Apple Desktops
   1. 8 GB Memory
   2. 1 TB Hard Drive
   3. I7 Intel Processor
   4. 27-inch display in classroom and 21-inch display in open lab.
   5. Keyboard/Mouse
5. Thin Clients
   1. Dell Wyse or currently available PC hardware
   2. Windows 7
   3. 4 Gb Memory
   4. 45 GB Disk
   5. 2 CPU
6. Other tablets, laptops and other technology equipment.
   1. Must be approved by Area VP and CIO.

The configurations above are subject to change because of the nature of technology and the availability of funds. OIT will attempt to ensure that the current specs are as up-to-date as possible to ensure that technology is purchased and utilized efficiently.

December 2015

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