5-9: Surveillance Camera – Procedures

A request to install security cameras: will be directed to Plant Operations, Maintenance, Security and Safety (POMSS).  Feasibility will be determined by a team consisting of a designated representative from POMSS, Safety and Security, Human Resources, the College President and Office of Information and Technology. This team will have final approval on all aspects of the installation of any security cameras on College property.

Requests to view recorded footage: must start with head of Safety and Security, who will inform the Executive Director of POMSS, together, they will decide the proper course of action.  Never will one person be allowed to view footage, it will always be viewed with the supervisor of Security along with the appropriate level of personnel from the requesting department;

  1. Requests to view student footage would involve the VP of Student Success, Associate VP of Academic Affairs and/or the Director of the Testing Center.
  2. Requests to view employee activity would involve the ED of Human Resources.
  3. Any requests from the public to view Security footage has to be processed through Marketing and Public Relations (MPR) in accordance with IPRA and other federal and state laws and legal processes addressing the disclosure of SFCC’s records.
  4. Live feeds in the Security Office and the Testing Areas are monitored.

Storage and Retention: recorded surveillance camera data will be retained for a minimum of 7 days to a maximum of 90 days, unless required for a continuing investigation of an incident.

All recorded data will be stored on designated secured network video storage with secured and restricted access.  Recorded data retained for investigation purposes will be strictly managed with limited access by the Safety and Security Supervisor.

The supervisor of Security and Safety will determine and track the schedule for erasing or destroying camera footage.

Training:  Safety and Security is responsible for coordinating the training necessary to operate and monitor the surveillance system.

December 2015

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