5-5: Key Distribution and Control – Procedures


A. Keys are issued upon presentation of a properly approved key request form issued by Plant, Operations, Maintenance, Safety and Security (POMSS).

B. Signing the key request form acknowledges responsibility to safeguard keys at all times and to return keys to POMSS when requested by supervisor or when no longer employed.

C. Lost keys will be reported to POMSS campus locksmith and/or Safety and Security as soon as possible. If a key is lost or stolen, the person who signed for the key is responsible for paying a fee per the schedule on the key request form. The fee is payable to the Cashier’s Office. Before a replacement key is issued, a receipt must be presented for reissuance.

D. The there is no cost for the original issue of a key. Broken, worn or damaged keys will be replaced at no charge upon presentation of broken, worn or damaged keys.

E. On separation from SFCC the key must be returned to POMSS. If keys are not returned, the employee must pay a fee according to the schedule.

F. Keys are issued for the individual’s use and must not be loaned to others at any time.

G. Keys may not be transferred to another person without the proper completion of the key access form.

H. Persons using their keys after closing hours are responsible for making sure all doors are closed and locked.
August 2016