4-36: Compensation and Benefits Procedures Overview

1. Annual Salary Increases or Revisions
   1. The amount allocated for salary increases is recommended each year by the President to the Governing Board based on the competitive position of the college salaries, the cost of living, and the availability of funds.
   2. Salary increases are granted by the Governing Board annually, effective at the beginning of each fiscal year on July 1.
   3. Annual salary increases for All questions regarding benefits should initially be directed to the Office of Human Resources Employee Relations and Benefits Coordinator.
   4. Employees who have worked fewer than 12 months are prorated by the number of months worked in the fiscal year.
   5. Employees who are not Probationary Employees, Regular Employees, Temp-Term Employees, Probationary Faculty Members, or Core Faculty Members do not normally receive annual salary increases unless it is necessary to bring the employee’s salary up to the minimum of their respective salary range or to the College’s minimum wage.
   6. Salary adjustments may be made during the year as recommended by the Office of Human Resources, with the approval of the President.
2. Supplemental Compensation
   1. The compensation of regular full- and part-time staff selected to render service for other departments and/or to perform duties that are substantially outside the scope or reasonable potential scope of the individual’s position and/or normal work schedule are described in SFCC Policy 4-32 Hiring and in procedures written by the Office of Human Resources.
   2. Supplemental compensation of faculty members is described in SFCC Policy 4-12.
   3. Supplemental pay includes but is not limited to stipends, lump sum payments, on-call, and any other additional pay.
   4. Supplemental compensation arrangements must be approved by the appropriate department Director or Vice-President as well as the Vice President of Finance/Chief Financial Officer and the Office of Human Resources.
3. To take advantage of Employee Education Benefit credits, employees must fill out and submit the Employee Education Benefit Request Form on SFCC Connect.
4. Regarding compensation and classification questions, the employee should initially inquire with their supervisor.
   1. If the employee is not satisfied with their supervisor’s resolution, the employee may seek review by the Human Resources Compensation and Hiring Manager who may consult with the Financial Services Office as appropriate.
   2. The Compensation and Hiring Manager shall provide a prompt recommendation on the question of classification or compensation to the Chief Human Resources Officer, who shall in turn provide it to the appropriate person in the employee’s chain of command for a decision.
5. Benefits.
   1. To take advantage of Employee Education Benefit credits, an employee must fill out and submit the Employee Education Benefit Request Form on SFCC Connect.
   2. An employee who wants to utilize their exercise benefit shall consult with their supervisor and agree to a fair and appropriate schedule.
   3. The employee and supervisor shall consider that the employee shall remain responsible for their work responsibilities and shall fairly accommodate the scheduling needs of their coworkers.
6. Staff Educational Attainment Benefit.
   1. For degrees completed after May 25, 2022:
      1. Prior to starting an academic program, any staff wishing to qualify for the Staff Educational Attainment Benefit must fill out the Intent to Complete Advanced Degree Form. This form must be approved first by the employee’s supervisor followed by the Office of Human Resources.
      2. If a staff member has started a program after July 1, 2019, but not completed a degree, then the staff member must complete the Staff Educational Attainment Benefit Form by September 1, 2022.
      3. Once the advanced degree is completed, transcripts that demonstrate the completion of the degree and a notification from the staff member that they have completed their degree must be submitted to Human Resources.
      4. The official transcript and the notice of completing the advanced degree must be received by the Office of Human Resources no later than three months after the completion of the advanced degree.
   2. For degrees completed between July1, 2019, and May 25, 2022:
      1. Staff members who wish to qualify for the staff Educational Attainment Benefit must submit the following to the Office of Human Resources by September 1, 2022:
         1. Intent to Complete Advanced Degree Form
         2. The official transcript that demonstrates the completion of the advanced degree, and
         3. A communication that they wish to utilize the Staff Educational Attainment Benefit.

1. 3. The Office of Human Resources may review the Intent to Complete Advanced Degree Form and decide to override the supervisor’s decision.
   4. Review of availability of funds:
      1. Once the procedures for the above steps have been completed, the Office of Human Resources will initiate the process through People-Admin or Workday to implement a $2,000 base increase.
      2. The Office of Financial Services will confirm the availability of funds and grant the increase if the funds are available.
      3. Should the Office of Financial Services determine that the funds are not available, they will communicate to the employee and to the Office of Human Resources that they are unable to process the base increase for the current fiscal year.
      4. If the staff member’s request for Staff Educational Attainment Benefit is declined for lack of available funds, the staff member must send an email to the Office of Human Resources during the following fiscal year (July 1 through June 30) requesting to receive the Staff Educational Attainment Benefit.

Intent to Complete Advanced Degree for Educational Attainment Benefit

Contact:
Donna Castro, Chief Human Resources Officer
donn.castro@sfcc.edu, 505-428-1019

Yash Morimoto, Ph.D., Vice President for Strategy and Organizational Effectiveness
yash.morimoto@sfcc.edu, 505-428-1765

Updated:         July 7, 2022

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