Governing Board Meeting Agenda April 26, 2017

Work Session Meeting 
Wedneday, April 26, 2017
3:00 p.m.
- 5:30 p.m.

Santa Fe Community College
President's Conference Room #108
6401 Richards Avenue
Santa Fe, NM 87508

WORK SESSION AGENDA

 

AGENDA ITEM

RESOURCE
PERSON

I.

Determination of Quorum and Call to Order

Chair Keith  

II.

Welcome from the Chair

Chair Keith  

III.

Adoption of Agenda

Chair Keith  

IV.

Information Items:

1) Approval of Financial Reports (March 2017)

2) Discussion of Capital Outlay & Mil Levy

3Approval of FY18 Audit Contract

4) Approval of State Budget Approval Request (BAR#2)

5Approval of Faculty Compensation for FY18

6) Approval of Staff Compensation for FY18

7) Approval of Tuition and Fees for FY18

8) Approval of FY18 Budget for Submission to the
New Mexico Higher Education Department

9) Approval of Property Disposal

Final Reading:

 2-22 Student Sexual Harassment

2-23 Student Discrimination & Harassment

3-9 Refunding Credit and Noncredit Courses

3-17 Catalog Development

6-10 External Funding: Grants

First Reading: none requested

 

Mr. Telles

Mr. Grissom 

Mr. Telles

Mr. Telles/Mr. Grissom

Mr. Telles/Mr. Grissom

Mr. Telles/Mr. Grissom

Mr. Telles/Mr. Grissom

Mr. Telles/Mr. Grissom

Mr. Telles

Chair Keith

 

Chair Keith

 

 

 

Chair Keith

V.

Adjourn

Chair Keith

*The Governing Board reserves the right to take action on any item on the agenda.

Jump to Regular Meeting Agenda

Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

 Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure. 

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

 

SFCC Regular Governing Board Meeting 
Wednesday, April 26, 2017
 
5:30 p.m. -

 

Santa Fe Community College
Board Room #223
6401 Richards Avenue
Santa Fe, NM 87508
 

REGULAR AGENDA

 

 

 

AGENDA ITEM

RESOURCE
PERSON
 

 

I.

OATH OF OFFICE-Newly Elected Board Member
George Gamble - Oath of Office administered by Judge Virginia Vigil

 

 

II.

Determination of quorum and call to order

Chair Keith

 

III.

Welcome from the Chair

Chair Keith

 

IV.

Adoption of Agenda

Chair Keith

 

V.

Public Comments

Chair Keith

Tab A

VI.

Awards, President's Report, and Presentations


Employee of the Month

MARCH 2017
• Pass It Forward – Veronic Hernandez (Academic Adviser) Nominated by
Linda Pena (Data Entry Clerk)
• WOW Gram – Valerie Grimley (Manager, Student Employment Program)
nominated Behzad Dayeny (Director, Campus Dining)

President's Report

 

Presentations:

Enrollment Report - Spring 2017

 

 

 

 

 

 

Mr. Grissom

 

Ms. Peters

Tab B

VII.

Communications
• Faculty Senate Report - 1/5
2/172/33/3,  4/31

• Staff Senate Report - 2/24, 3/10,  

 

• Student Government Report - 2/152,222/83/294/5,    

Chair Keith

Tab C

VIII.

Approval of Consent Agenda

a. Minutes:

Work Session of March 22, 2017

Regular Board Meeting of March 22, 2017

b. Matters Related to SFCC Policy:

Approval of new definitions for Policies: Employee and Executive Team

• Retirement:

2-10 Refund for Non-credit courses

  2-27 Catalog Development

Final Readings/Approval:

2-22 Student Sexual Harassment

2-23 Audit of Credit Courses

3-9 Refunding Credit and Noncredit Courses

3-17 Catalog Development

6-10 External Funding: Grants
 

 

 

 

 

Chair Keith


 
 
 

 
 
 

 
 
 

 

Tab D

IX.

Action on Items Removed from Consent Agenda for discussion

Chair Keith

Tab E X.

Action Items - Non-Consent

a. Approval of Financial Report  (March 2017)

b. Approval of FY17 Financial Audit Contract

c. Approval of State Budget Approval Request (BAR#2)

d. Declaration of Bonafied Financial Emergency

e. Approval of Faculty Compensation for FY18

f. Approval of Staff Compensation for FY18

g. Approval of Tuition and Fees for FY18

h. Approval of Fy18 Budget for submission to the New Mexico Higher Education Department

i. Approval of Property Disposal

Chair Keith 

Mr. Telles
Mr. Telles

Mr. Telles/Mr. Grissom
Mr. Grissom

Mr. Telles/Mr. Grissom
Mr. Telles/Mr. Grissom  

Mr. Telles/Mr. Grissom

Mr. Grissom

Mr. Telles

Tab F

XI.

Information Items: (written reports)
a. Purchases over $100,000 (less than $300,000) - none to report
Written Reports

Tab G

XII.

Matters Related to SFCC Policy:
First Reading:

• None requested

Chair Keith

Tab H

XIII.

Board Reports, Discussion, Other Business 

Action: Approval of Resolution for Election of Officers and Slate
• Information: Discussion Pre-K for Santa Fe
 

Chair Keith

 

 

Reading Material 

 

Tab I

XIV.

Announcement of next Board Meeting(s):  

Tuesday, - May 23, 2017 - Board Finance Committee Meeting

Wednesday, May 24, 2017 Regular Board Meeting 
 

Chair Keith

Tab J

XV.

Closed Session for (A) purposes of discussion of pending or threatened litigation pursuant to NMSA 1978, 10-15-1(H)(7): Briefing on employment claims involving pending litigation regarding a former administrator’s retirement benefits and a former employee; (B) for the purpose of discussion of bargaining strategy preliminary to collective bargaining negotiations between the policymaking body and a bargaining unit representing the employees of that policymaking body, pursuant to NMSA 1978, 10-15-1(H)(5): Discussion of bargaining strategy preliminary to collective bargaining negotiations; (C) for the purpose of discussion of personally identifiable information about an individual student, unless the student, his parent or guardian requests otherwise, pursuant to NMSA 1978, 10-15-1(H)(4): Briefing on wrongful conduct by a former student related to financial aid decision; and (D) for purposes of discussion of limited personnel matters pursuant to NMSA 1978, 10-15-1(H)(2): briefing on situation with employee’s FMLA situation.

Chair Keith

 

XVI.

Adjournment

Chair Keith

*The Governing Board reserves the right to take action on any item on the agenda.

Top

*Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

** Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure.

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

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