Regular Governing Board Meeting Agenda August 24, 2016

Work Session 
Wednesday, August 24, 2016
3:00 - 5:30 p.m.

Santa Fe Community College
President's Conference Room #108
6401 Richards Avenue
Santa Fe, NM 87508

WORK SESSION AGENDA

 

AGENDA ITEM

RESOURCE
PERSON

I.

Determination of Quorum and Call to Order

Chair Keith

II.

Welcome from the Chair

Chair Keith

III.

Adoption of Agenda

Chair Keith

IV.

Information Items:
1) Approval of Board Motion (Presidential authority to update certain policy information) 

2) Discussion of proposed New Mexico Legislation

3
)  SFCC Dashboards

4) Academic Program Review: Process & Result  
  Part 1,   Part 2,   Part 3

 

5) Discussion of FY17 Goals - Board and President
 
Final Readings/Approval:

2-5 Admission of Secondary School Students

2-7 Admission of International Students

5-8 Roadways & Parking

5-10 College-Owned Vehicles

8-6 Public Information/Notices & News Media Contacts

8-8 Public Website Management

1-4 Board Code of Conduct


First Reading:

4-6 Nepotism

4-29 Uniforms and Personal Protective Equipment

4-53 Transfers

4-55 Employee Guests and Visitors in the Workplace


Dr. Romero

Chair Keith

Mr. Morimoto /

Ms. Peters/Mr. Morimoto/
Ms. Carlson/
Ms. Nayyar 


Chair Keith



















V.

Adjourn

Chair Keith

*The Governing Board reserves the right to take action on any item on the agenda.

Jump to Regular Meeting Agenda

Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

 Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure. 

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

SFCC Regular Governing Board Meeting
Wednesday, August 24, 2016

5:30 p.m.

Santa Fe Community College
Governing Board Room #223
6401 Richards Avenue
Santa Fe, NM 87508

REGULAR AGENDA

 

 

AGENDA ITEM

RESOURCE
PERSON
 

 

I.

Determination of quorum and call to order

Chair Keith

 

II.

Welcome from the Chair

Chair Keith

 

III.

Adoption of Agenda

Chair Keith

 

IV.

Oath of Office - New SGA President, Mark Konda, is sworn in as SFCC Governing Board Student Ex officio

Chair Keith

 

V.

Public Comments

Chair Keith

Tab A

VI.

Awards, President's Report, and Presentations

Employee of the Month
JUNE 2016
 • Pass It Forward – Rafael Trevizo (POMSS-Grounds) 
 nominated Susan Johnson (Disability Services Liaison)
• WOW Gram – Elizabeth Durham (ECDC) nominated
 Amelia Gonzales (Administrative Assistant - Kids Campus)

JULY 2016
• Pass It Forward  - Susan Johnson (Disability Services Liaison) nominated Chris Falance 
(Technology Service Desk Specialist)
• WOW Gram - Barbara Griego (Director, Institutional Research) nominated
Robert Gott (HVAC Tech - POMSS)

President’s Report

Presentations:

  • Enrollment Report- Fall 2016

  • Graduation Survey Results



Mr. Grissom












Mr. Grissom




Ms. Peters

Mr. Morimoto/
Mr. Yokoyama
 

Tab B

VII.

Communications
• Faculty Senate Report - None

• Staff Senate Report - 6/15,   7/21

• Student Government Report - 
 

Chair Keith

Tab C

VIII.

Approval of Consent Agenda 
a. Minutes:
  Work Session of June 22, 2016

  Regular Board Meeting of June 22, 2016

  Board Retreat of July 23, 2016
 

b. Matters Related to SFCC Policy:
  Retirement: 
  • 4-43 Resignation, Retirement and Transfer

Final Readings/Approval:

  • 2-5 Admission of Secondary School Student

 
2-7 Admission of International Students

  • 5-8 Roadways & Parking

  • 5-10 College-Owned Vehicles

  • 8-6 Public Information / Notices & News Media Contacts

  • 8-8 Public Website Management

  • 1-4 Board Code of Conduct

Chair Keith











Chair Keith
 

Tab D

IX.

Action on Items Removed from Consent Agenda for discussion

Chair Keith

Tab E X.

Action Items - Non-Consent
a. Approval of Financial Reports (June and July 2016)

b. Approval of Board Motion (Presidential authority to update certain policy information)

c. Approval of Resolution (Authorizing the Continuation of the Current Debt Service
  Property Tax Levy)

d. Approval of SFCC Five Year Institutional Plan and Capital Project List Update 

Chair Keith
Mr. Telles

Dr. Romero

Mr. Telles


Mr. Mignardot 

Tab F

XI.

Matters Related to SFCC Policy:
First Reading:
• 4-6 Nepotism

4-29 Uniforms and Personal Protective Equipment

4-53 Transfers

4-55 Employee Guests and Visitors in the Workplace

Chair Keith

Tab G

XII.

Information Items: (written reports)
a. Purchases over $100,000 (less than $150,000) - Nick Telles

b. Update on Corrective Action Plan for Audit FY15 - Nick Telles

c. Strategic Plan Annual Report

Written Reports

Tab H

XIII.

Board Reports, Discussion, Other Business

Chair Keith

 

 

Reading Material

 

Tab I

XIV.

Announcement of next Board Meeting(s):  

Tuesday, September 27, 2016 Board Finance Committee
Wednesday, September 28, 2016- Regular Board Meeting
* announce combined meeting of November 30th

Chair Keith

Tab J

XV.

Closed Session for purposes of discussion of pending or threatened litigation pursuant to NMSA 1978, 10-15-1(H)(7):  Briefing on employment claims involving pending litigation regarding a former administrator’s retirement benefits, former employee’s complaint, and threatened litigation by a business; for the purpose of discussion of limited personnel matters, pursuant to NMSA 1978, 10-15-1(H)(2):  Briefing on investigation into complaints by and against a probationary employee, briefing on a current employees’ leave situations, briefing on current employee’s fitness-for-duty situation, briefing on investigation into wrongful conduct by a former employee, and discussion of President’s Evaluation; and for the purpose of discussion of personally identifiable information about an individual student, unless the student, his parent or guardian requests otherwise, pursuant to NMSA 1978, 10-15-1(H)(4):  Briefings on issues with the return of a student following suspension, additional disciplining of student who engaged in wrongful conduct immediately following suspension, and wrongful conduct by a student related to financial aid decision. 

Chair Keith

 

XVI.

Adjournment

Chair Keith 

*The Governing Board reserves the right to take action on any item on the agenda.

Top

*Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

** Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure.

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

SFCC logo