Regular Governing Board Meeting Agenda May 25, 2016

Work Session 
Wednesday, May 25, 2016
3:00 
- 5:30 p.m.

Santa Fe Community College
President's Conference Room #108
6401 Richards Avenue
Santa Fe, NM 87508

WORK SESSION AGENDA

 

AGENDA ITEM

RESOURCE
PERSON

I.

Determination of Quorum and Call to Order

Chair Keith

II.

Welcome from the Chair

Chair Keith

III.

Adoption of Agenda

Chair Keith

IV.

Information Items:
  • Approval of Financial Report (April 2016)

  • Approval of Quarterly Financial Actions Report for HED

  • Approval of Open Meetings Act Resolution

Final Readings/Approval

  • 8-2 On-Campus Solicitation and Vending

  • 3-11 Appeal of Academic Decisions

  • 3-13 Non-credit Certificates

  • 4-48 Recognition and Awards

  • 5-4 Facility Allocation and Management

  • 5-5 Key Distribution and Control

First Reading:

  • 3-14 Academic Freedom

  • 3-16 (formerly 4-22) Intellectual Property and Copyrights

  • 4-4 Fraud

  • 4-31 Employment Status

  • 7-1 Technology Usage

  • 8-1 College Branding

Chair Keith

V.

Adjourn

Chair Keith

*The Governing Board reserves the right to take action on any item on the agenda.

Jump to Regular Meeting Agenda

Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

 Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure. 

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

SFCC Regular Governing Board Meeting
Wednesday, May 25, 2016

5:30 p.m.

Santa Fe Community College
Governing Board Room #223
6401 Richards Avenue
Santa Fe, NM 87508

REGULAR AGENDA

 

 

AGENDA ITEM

RESOURCE
PERSON
 

 

I.

Determination of quorum and call to order

Chair Keith

 

II.

Welcome from the Chair

Chair Keith

III.

Adoption of Agenda

Chair Keith

 

IV.

Public Comments

Chair Keith

Tab A

V.

Awards, President's Report, and Presentations

Employee of the Month
APRIL 2016
 • Pass It Forward – Carlos Balladares (Student Conduct Specialist)
   nominated Michael Brito (Fitness Specialist)
• WOW Gram – Angela Ortiz (Lead Instructor, Allied Health) nominated 
Jenny Landen (Dean, School of Sciences, Health, Engineering and Math)

President’s Report

Presentations:

  • Santa Fe Community College Foundation Report

  • Enrollment Report- Spring 2016



Mr. Grissom






Mr. Grissom



Ms. Boldt

Dr. Gonzales

 

Tab B

VI.

Communications
• Faculty Senate Report - 3/11, 4/84/22,   4/29

• Staff Senate Report - 4/6,   4/20

• Student Government Report - 4/6,   4/13,  4/20
 

Chair Keith

Tab C

VII.

Approval of Consent Agenda 
a. Minutes:
  Special Board Retreat of April 9, 2016

  Work Session of April 27, 2016

  Regular Board Meeting of April 27, 2016
 

b. Matters Related to SFCC Policy:
  Retirement Policy 3-1 Certificates
  Retirement Policy 5-3 Facilities Usage
  Final Readings/Approval:

8-2 On-Campus Solicitation and Vending

3-11 Appeal of academic Decisions

3-13 Non-credit Certificates

4-48 Recognition and Awards

5-4 Facility Allocation and Management

5-5 Key Distribution and Control

Chair Keith







Chair Keith

Tab D

VIII.

Action on Items Removed from Consent Agenda for discussion

Chair Keith

Tab E IX.

Action Items - Non-Consent
a. Approval of Financial Report (April 2016)

b. Approval of Quarterly Financial Actions Report for HED

c. Adoption of Open Meetings Act Resolution
 


Mr. Telles

Mr. Telles

Mr. Grissom

Tab F

X.

Matters Related to SFCC Policy:
First Reading:
3-14 Academic Freedom

3-16 (formerly 4-22) Intellectual Property and Copyrights

4-4 Fraud

4-31 Employment Status

7-1 Technology Usage

8-1 College Branding

Chair Keith

Tab G

XI.

Information Items: (written reports)
a. Purchases over $100,000 (less than $150,000) - Nick Telles

b. Update on Corrective Action Plan for Audit FY15 - Nick Telles

Written Reports

Tab H

XII.

Board Reports, Discussion, Other Business

Chair Keith

 

 

Reading Material

 

Tab I

XIII.

Announcement of next Board Meeting(s):  

Tuesday, June 21, 2016 Board Finance Committee
Wednesday, June 22, 2016- Regular Board Meeting

Chair Keith

Tab J

XIV.

Closed Session for purposes of discussion of pending or threatened litigation pursuant to NMSA 1978, 10-15-1(H)(7):  Briefing on employment claims involving pending litigation regarding a former administrator’s retirement benefits and pending administrative claim of a former employee; for the purpose of discussion of limited personnel matters, pursuant to NMSA 1978, 10-15-1(H)(2):  Briefing on investigation into complaints by and against a probationary employee, briefing on a current employee’s leave situation, and discussion of President’s Evaluation; and for the purpose of discussion of personally identifiable information about an individual student, unless the student, his parent or guardian requests otherwise, pursuant to NMSA 1978, 10-15-1(H)(4):  Briefing on issues with the return of a student following suspension.

Chair Keith

 

XV.

Adjournment

Chair Keith 

*The Governing Board reserves the right to take action on any item on the agenda.

Top

*Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

** Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure.

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

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