Regular Governing Board Meeting Agenda April 27, 2016

Work Session 
Wednesday, April 27, 2016
3:00 
- 5:30 p.m.

Santa Fe Community College
President's Conference Room #108
6401 Richards Avenue
Santa Fe, NM 87508

WORK SESSION AGENDA

 

AGENDA ITEM

RESOURCE
PERSON

I.

Determination of Quorum and Call to Order

Chair Romero

II.

Welcome from the Chair

Chair Romero

III.

Adoption of Agenda

Chair Romero

IV.

Information Items:

Approval of Financial Report (March 2016)

Approval of FY16 Audit Contract

Approval of Mythics, Inc. Agreement (0003-16)

Approval of PeopleAdmin, Inc. Agreement (0001-16)

• Approval of TouchNet Information Systems, Inc. Agreement (0005-16)  Part 1, Part 2

Approval of State Budget Approval Request (BAR#1) Final for FY16

Approval of Tuition and Fees FY17

Approval of Faculty Compensation FY17

Approval of Staff Compensation FY17

Approval of FY17 Budget for submission to the New Mexico Higher Education Department

Final Readings/Approval:

2-2 Student Corrective Action and Disciplinary Action

2-3 Student Concerns and Complaints

4-36 Compensation and Benefits

3-5 Academic Program Review

5-6 Firearms and Weapons Control

8-2 On-Campus Solicitation and Vending

First Reading:

3-11 Appeal of Academic Decisions

3-13 Non-credit Certificates

4-48 Recognition and Awards

5-4 Facility Allocation and Management

5-5 Key Distribution and Control
 

Chair Romero

Mr. Grissom/

Mr. Telles

















Chair Romero













Chair Romero








V.

Adjourn

Chair Romero

*The Governing Board reserves the right to take action on any item on the agenda.

Jump to Regular Meeting Agenda

Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

 Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure. 

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

SFCC Regular Governing Board Meeting
Wednesday, April 27, 2016

5:30 p.m. -

Santa Fe Community College
Governing Board Room #223
6401 Richards Avenue
Santa Fe, NM 87508

REGULAR AGENDA

 

 

AGENDA ITEM

RESOURCE
PERSON
 

 

I.

Determination of quorum and call to order

Chair Romero

 

II.

Welcome from the Chair

Chair Romero

III.

Adoption of Agenda

Chair Romero

 

IV.

Public Comments

Chair Romero

Tab A

V.

Awards, President's Report, and Presentations

Employee of the Month
MARCH 2016
 • Pass It Forward – Emily Stern (Center for Diversity and Integrated Learning)
   nominated Carlos Balladares (Student Conduct Specialist)
• WOW Gram – Pier Quintana (Center for Academic Transitions) nominated
  Gerard Martinez (Career Technical Advisor)

President’s Report

Presentations:

  • Enrollment Report- Spring 2016



Mr. Grissom






Mr. Grissom



Dr. Gonzales

 

Tab B

VI.

Communications
• Faculty Senate Report -

• Staff Senate Report -  3/2, 3/23

• Student Government Report - 3/2, 3/23, 3/30, 4/6,
 

Chair Romero

Tab C

VII.

Approval of Consent Agenda 
a. Minutes:

Work Session of March 23, 2016

Regular Board Meeting of March 23, 2016

Special Board Meeting of April 1, 2016

b. Matters Related to SFCC Policy:
  Retirement of Policy 5-7 Weapons Possession on Campus
  Final Readings/Approval:

  • 2-2 Student Corrective Action and Disciplinary Action

  • 2-3 Student Concerns and Complaints

  • 3-5 Academic Program Review

  • 4-36 Compensation and Benefits

  • 5-6 Firearms and Weapons Control

  • 8-2 On-Campus Solicitation and Vending

Chair Romero








Chair Romero

Tab D

VIII.

Action on Items Removed from Consent Agenda for discussion

Chair Romero

Tab E IX.

Action Items - Non-Consent
a. Approval of Financial Report (March 2016)

b. Approval of FY16 Audit Contact

c. Approval of Mythics, Inc. Agreement (0003-16)

d. Approval of PeopleAdmin, Inc. Agreement (0001-16)

e. Approval of TouchNet Information Systems, Inc. Agreement (0005-16) Part 1Part 2

f. Approval of State Budget Approval Request (BAR#1) Final for FY16

g. Approval of Tuition and Fees FY17

h. Approval of Faculty Compensation FY17

i. Approval of Staff Compensation FY17

j. Approval of FY17 Budget for submission to the New Mexico Higher Education Department

Chair Romero
Mr. Telles

Mr. Telles

Mr. Telles

Mr. Telles

Mr. Telles 

Mr. Telles 

Mr. Grissom

Mr. Grissom

Mr. Grissom

Mr. Grissom

Tab F

X.

Matters Related to SFCC Policy:
First Reading:
3-11 Appeal of Academic Decisions

3-13 Non-credit Certificates

4-48 Recognition and Awards

5-4 Facility Allocation and Management

5-5 Key Distribution and Control

Chair Romero

Tab G

XI.

Information Items: (written reports)

a. Purchases over $100,000 (less than $150,000) - Nick Telles

b. Update on Corrective Action Plan for Audit FY15 - Nick Telles

c. Student Success Symposium Data - Yash Morimoto

d. Strategic Plan Update - Julie Gallegos

Written Reports

Tab H

XII.

Board Reports, Discussion, Other Business

Election of Officers

• Proposed Governing Board Student Housing Subcommittee

Chair Romero

 

 

Reading Material

 

Tab I

XIII.

Announcement of next Board Meeting(s):  

Tuesday, May 24, 2016 Board Finance Committee
Wednesday, May 25, 2016- Regular Board Meeting

Chair Romero

Tab J

XIV.

Closed Session for purposes of discussion of pending or threatened litigation pursuant to NMSA 1978, 10-15-1(H)(7):  Briefing on employment claims involving pending litigation regarding a former administrator’s retirement benefits and pending administrative claim of a former employee; for the purpose of discussion of limited personnel matters, pursuant to NMSA 1978, 10-15-1(H)(2):  Briefing on investigation into complaints by and against a probationary employee and briefing on a current employee’s leave situation; and for the purpose of discussion of personally identifiable information about an individual student, unless the student, his parent or guardian requests otherwise, pursuant to NMSA 1978, 10-15-1(H)(4):  Briefing on issues with potentially disabled student and former student and with a student complaint.

Chair Romero

 

XV.

Adjournment

Chair Romero 

*The Governing Board reserves the right to take action on any item on the agenda.

Top

*Public Comments

  • This is an open forum for those persons who wish to offer brief comments to the board and who have signed up to do so on the night of the meeting. Presentations are limited to five minutes. Groups of persons who wish to address the board on the same topic should delegate a single spokesperson to make their presentation.
  • During the Public Comments section of the agenda, any member of the public may request to address the board in open meeting on a matter of public interest. This includes college employees when speaking as members of the public.
  • Public Comment presentations are made for informational purposes only. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.

** Closed Sessions

The “Open Meetings Act” NMSA 1978, section 10-15-1-H and I, authorizes the governing board to retire to closed session for discussion of : limited personnel matters Section 10-15-1-H(2); bargaining strategy preliminary to collective bargaining; purchases exceeding $2500 (10-15-1(H)(6) NMSA 1978; pending or threatened litigation (10-15-1(H)(7) NMSA 1978); and/or real property or water rights, acquisition/disposition provided (10-15-1-(H)(8): (a) motion to close is made in open meeting and approved by a majority roll-call vote; (b) the authority to close and the subject for discussion are stated with reasonable specificity in the motion; and (c) when board returns from closed session, board chair announces that no matters were discussed in closed session except those specified in the motion for closure.

Notes

Items do not have to be taken in the order shown on the agenda. In the event that a quorum consisting of three members of the governing board is not present, but at least two members are present, those members in attendance shall constitute an ad hoc Standing Committee of the board and shall meet as the same under this notice to consider items on this agenda for all purposes, including recommendations to a duly constituted quorum of the board but excluding any action, decision, or vote that must be taken by a quorum of members of the governing board.

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